Program Assistant

Council of Foundations; New York (NY); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Klingenstein Philanthropies seeks a Program Assistant to support the Esther A. & Joseph Klingenstein Fund's Early Childhood program and assist with other grantmaking, operations, and communications. The role requires strong organizational, writing, and collaboration skills and offers a hybrid work setup with an office in Chelsea, Manhattan.

The ideal candidate has a bachelor’s degree and at least three years of relevant experience, including nonprofit grantmaking. Travel may be required.

Qualifications

• Bachelor’s degree with at least three years of relevant work experience.
• Experience in early childhood policy or programs preferred.
• Nonprofit sector and grantmaking familiarity.
• Strong written and oral communication skills.
• Willingness to travel occasionally.
• Proficiency with Microsoft Office and Outlook; familiarity with Zoom, Box, Foundant, Boardvantage.

Responsibilities

• Support Early Childhood grantmaking processes including due diligence and reporting.
• Maintain electronic grant records and assist with research and data collection.
• Write website and social content highlighting initiatives.
• Provide direct support to the Executive Director and assist with meetings.
• Help with conferences and cross-functional projects.

Skills

Interpersonal skills

Organizational skills

Oral communication

Writing & proofreading

Attention to detail

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Zoom

Box

Foundant

Boardvantage

Job description

About the Philanthropies

Klingenstein Philanthropies is comprised of three family foundations that seek to improve lives by advancing neuroscience research, children’s health, early childhood, early literacy, and the environment.

About the Position

The Program Assistant will primarily support the Esther A. & Joseph Klingenstein Fund's Early Childhood program, while also assisting with other grantmaking, organizational operations and communications.

The ideal candidate is well organized, proactive, and detail-oriented, with demonstrated evidence of working effectively in a team and independently.

This is an opportunity to collaborate with a small group of friendly colleagues in a hybrid environment that includes a beautiful office based in the Chelsea area of Manhattan. This position reports to the Executive Director.

Responsibilities

Grantmaking

• Support all aspects of the Early Childhood grantmaking process, including grant research, due diligence, application processes, and responding to inquiries from applicants.
• Provide post-grant support, including tracking grant progress and ensuring timely and accurate reporting.
• Maintain and update electronic grant records through grants management software and spreadsheets.
• Assist with research, data collection, and special projects related to the Early Childhood program.
• Write website and social media content, highlighting grantmaking activities and program initiatives.

Operations

• Provide direct support to the Executive Director, including board and advisory committee meeting preparation, scheduling meetings, taking minutes, coordinating follow-up activities, and other administrative duties that support Klingenstein Philanthropies and its team.
• Support scientific conferences and other meetings that occur in person and virtually.
• Assist with general office operations and cross-functional projects as needed.

Qualifications

• Bachelor’s degree with a minimum of three years of relevant work experience.
• Work experience in early childhood policy or programs is required.
• Familiarity with the nonprofit sector, grantmaking, and/or family foundations.
• Exceptional interpersonal and organizational skills, with the ability to prioritize and adapt.
• Strong oral communication skills.
• Strong writing and proofreading skills.
• Willingness to travel occasionally, as required.
• Proficient in Microsoft Office and Outlook. Experience with Zoom, Box, Foundant, Boardvantage, or similar software products.