Program Assistant

Saint Francis Ministries; Junction City (KS); Hybrid; USD 21,000 - 30,000; Full time

Job summary

Saint Francis Ministries is seeking a Program Assistant for Foster Care Homes in Junction City, Kansas. The role provides quality customer service to internal and external partners and handles clerical tasks within the program.

You will greet callers, assist with mail, maintain files in the data management system, support billing for adoptive home assessments, and help ensure confidentiality and compliance with SOPs and regulations.

Qualifications

• High school diploma or equivalent is required.
• Prefer experience with clerical duties and data collection.
• Must be 21 years of age and able to pass background checks.

Responsibilities

• Provide quality customer service by greeting individuals by phone or in person.
• Assist with mail/distribution, packet assembly, and handling information.

Skills

Customer service

Data collection

Clerical duties

Attention to detail

Education

High School diploma or equivalent

Tools

MS Office

Data entry

Job description

Job Description

The Program Assistant for Foster Care Homes provides good customer service to internal and external partners and handles clerical needs within the program.

• Provides quality customer service when greeting individuals either by phone or in person.
• Provides technical assistance with distributing and sorting mail, assembling packets, and sending and receiving of information.
• Gathers, reviews, and maintains information for files and assures compliance standards are met.
• Ensures family data is updated in SFM data management system.
• Assists with keeping children/youth and family information up to date in the data management system.
• Oversee credit card purchases and reconciles statements for approval.
• Assists with safety of the environment oversight and participates in regular meetings with Facilities Management.
• Assists in maintaining cleanliness for the physical office environment and seeks approval for projects when necessary.
• Participates and may be asked to take notes during team meetings.
• May provide relief to other offices when there are vacancies or individuals out on leave.
• Compiles training data for reports, distributes to appropriate team members.
• Completes billing invoices related to adoptive home assessments to submit to DCF for payment.
• Manages foster parent contact lists.
• Assures confidentiality of all data and information regarding children/youth and families.
• Implements Saint Francis Ministries policies and follows directives as required. Follows and adheres to all pertinent Saint Francis Ministries Standard Operating Procedures (SOP’s), rules, personnel policies, and procedures; related accreditation and licensure standards; and federal, state, and local rules, statutes, regulations, and contractual terms.
• Reports unusual incidents through appropriate Risk Management, clinical and safety channels.
• Ensures clients’ rights are protected.
• Is knowledgeable of and follows all safety procedures.

Requirements

• High School diploma or equivalent
• Prefer experience with clerical duties and data collection.
• Must be 21 years of age.
• Must pass a drug screen, MVR, KBI, Child Abuse and Neglect Central Registry Clearance check and an Adult Registry Check
• FBI Fingerprint check
• Lifting requirement of 50 lbs.
• Must have valid driver’s license, acceptable driving record and reliable transportation

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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