Program Assistant

Wheeler Mission; Indianapolis (IN); On-site; USD 30,000 - 45,000; Full time

Job summary

Wheeler Mission is hiring a full-time Program Assistant to support the daily operations of their residential programs. This role involves managing residents, assisting Case Managers, ensuring rules are followed, and supporting guests through their transitional plans. Candidates should possess communication skills and prior experience in non-profit settings to align with the ministry's goals.

Qualifications

• 1+ years of successful, recent work experience.
• Experience with addiction support and mental health issues preferred.
• Familiarity with Wheeler Mission programs strongly preferred.

Responsibilities

• Manage residents of programs and assist with daily operations.
• Support Case Managers in transitioning guests out of programs.
• Perform administrative tasks to support program operations.

Skills

Communication

Adaptability

Conflict Resolution

Compassion

Emotional Intelligence

Education

1+ years of experience in a non-profit program

Tools

Microsoft Office Suite

Mission Tracker Software

Paycom

Job description

Position Description

Wheeler Mission Ministries is a privately funded 501 (c) 3 non-profit, evangelical Christian ministry whose designated purpose is religious. We are a Christ-centered ministry which is dedicated to sharing the Gospel and helping the homeless and impoverished. Wheeler Mission Ministries considers every position one of ministry and a vital and valued part of our team. Therefore, it is essential that all employees of Wheeler Mission ministries have a personal relationship with Jesus Christ and subscribe to our Mission, Vision, Statement of Faith, Core Values, and Qualifications for Employment upon hire and continuously while employed. Employees are encouraged and expected to share the Gospel as opportunities arise.

Job Title: Program Assistant

Exempt/Non-Exempt: Non-Exempt

Reports to: Program Managers

Full or Part-time: Full-time

Completion Date: January 2024

Team: Mens Residential Center

Position Summary

The Program Assistant position is to manage the residents of our programs. This person will work alongside our Case Managers to ensure the successful transition of guests coming out of Wheeler Mission programs. This role may be responsible for drug testing, fiscal accountability, enforcing program rules, and keeping guests on pace with their individual transitional plans. Collaborates across teams.

Key Duties And Responsibilities

Brief description of duties in order of priority

Daily Resident Support: Assists with the daily operation of the programs and creates a welcoming environment with a focus on:

• Relate to the guests while helping with practical needs during intake.
• Answer questions and assist with helping solve routine problems.
• Listen to the guests and assist as appropriate, escalating concerns to the program manager or other managers.
• Resolve conflicts and serve as a calming influence by using a Biblical model and de-escalation techniques.
• Assist Case and Program managers with evening and weekend activities including visitation supervision, transportation of guests and residents to meetings, church, and activities using a Wheeler vehicle.
• Assist with special events and other program duties as assigned.
  
  

Administrative Responsibilities: Performs a wide variety of administrative tasks to support the program operations which includes:

• Participation in daily, weekly, and other regular program meetings.
• Complete required paperwork including incident reports and answer email in a timely manner.
• Communicate in a timely manner with supervisors via written and verbal communication.
• Maintain and update necessary records and coordinate information with other staff.
• Maintain legal and ethical confidentiality in all guest related matters.
  
  

Reporting Relationships

This position has no direct reports but assists others in the program with guest and resident supervision.

Competencies Required

Unique for this job

Unique for this job

For managers of people

Adaptability

Communicates Effectively

Guest/Customer Focus

Collaboration

Emotional Intelligence

Listening

Compassion

Patience

Timeliness

Conflict Resolution

Education/Experience

MINIMUM QUALIFICATIONS:

• 1+ years of successful, recent work experience, demonstrating dependability and a strong work ethic.
• 1+ years general experience in a non-profit program department, preferred.
• Experience with addiction support, mental health issues, and trauma support, preferred.
• Familiarity with the Wheeler Mission program focus and our residents’ experiences strongly preferred.
  
  

Required Knowledge Areas for Success (may be developed on the job):

• Guest Relations
• Conducting Bible Studies
• De-escalation, Trauma Informed Care, Mental Health Support
  
  

Technical/Software Knowledge

• Basic Proficiency in Microsoft Office Suite, including email and Word
• Basic Proficiency in Mission Tracker Software and Paycom
  
  

Mission Alignment

• Belief in the inerrancy of the Holy Bible
• Alignment with WM values
• Adherence to WM Employee Policies
  
  

Physical Requirements

To perform the essential job functions of this position, a candidate must be able to:

• Walking short distances with the ability to ascend and descend stairs.
• Physical dexterity sufficient to type and operate standard office equipment.
• Physical ability to perform normal office functions with the endurance to remain standing for long periods of time.
• Strength to lift office supplies and equipment up to 40 pounds.
• Ability to drive a vehicle with multiple occupants in a city environment.
  
  

Other Requirements For Employment

• This is a full-time 40-hour position. Must be willing to work a flexible schedule including nights, weekends, and some holidays.
• Must possess a valid state issued driver’s license and have a driving record without major moving violations, including convictions for DUI, Reckless Driving, or Driving While Suspended. Must be insurable according to standards established by Wheeler Mission’s risk management insurance agency.
• Conflict of Interest Policy, Confidentiality Policy, and Statement of Faith
• Post offer acceptable background check required for all positions
• All employees must sign and adhere to WM Drugs and Alcohol policy and remain free from addiction to drugs or alcohol. Candidates must submit to and pass a drug and/or alcohol test. This drug and/or alcohol testing may occur any time after the applicant receives a conditional offer of employment.
  
  

Disclaimer: Although WMM has attempted to accurately and thoroughly describe this position, WMM reserves the right to change the same, including to change, add to or subtract from the duties outlined, within the sole discretion of WMM, at any time, with or without advance notice. This position description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This position description is not an employment contract, implied or otherwise. The employment relationship remains “at-will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.