PROGRAM ASSISTANT

COOPER PEDIATRICS; Camden (NJ); On-site; USD 38,000 - 52,000; Full time

Job summary

Cooper University Health Care is seeking a Program Assistant to support the implementation and operation of grant-funded programs. The role involves administrative tasks, outreach, data collection, and logistics to ensure timely progress and compliance.

Responsibilities include coordinating meetings, supporting community engagement, tracking activities, managing supplies, and assisting with reporting. A valid driver’s license and reliable vehicle are required to support mobile and on-site

Qualifications

• Requires a valid driver’s license.
• Experience driving and towing is required or preferred.
• CDL experience will be given special consideration and is a plus.

Responsibilities

• Coordinate meetings and events for grant programs.
• Support community outreach, patient engagement, and program participation.
• Track program activities, grant deliverables, service utilization, referrals, and outcomes.

Skills

Driving and towing

Customer service

Event coordination

Education

High School Diploma

Job description

About us

At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

Short Description

This multi-grant funded position supports the implementation and operational success of a variety of grant-funded programs and initiatives through administrative, programmatic, outreach, and logistical support.

Responsibilities may include coordinating meetings and events, supporting community and participant outreach, tracking program activities and grant deliverables, managing supplies and inventory, assisting with data collection and reporting, and transporting supplies and equipment as needed.

The Program Assistant works closely with the Grants team, program staff, clinical teams, and community partners to support effective program operations, community engagement, and achievement of grant objectives.

Program and Administrative Support: Provide administrative support for grant-funded programs and initiatives, including coordinating activities, preparing materials, maintaining records, scheduling meetings, and supporting communication among internal teams, external partners, and community stakeholders.

Grant and Data Management Support: Assist with tracking program activities, grant deliverables, service utilization, referrals, and outcomes. Support data collection, data entry, reporting, and other documentation required for program evaluation, quality improvement, and grant compliance.

Patient and Participant Engagement: Conduct outreach and follow-up communications with patients, participants, and community members, including appointment reminders, engagement calls, referral coordination, and dissemination of program information and resources.

Community Outreach and Event Support: Support community engagement, outreach activities, health promotion events, educational presentations, and partnership meetings. Distribute educational and promotional materials and represent programs in a professional and respectful manner.

Inventory, Supplies, and Logistics Coordination: Coordinate inventory and assist with ordering, tracking, receiving, organizing, storing, and distributing program supplies, equipment, and materials.

Monitor stock levels and maintain accurate inventory records to support ongoing program operations.

Operational and Site Support: Provide logistical support for program activities, meetings, outreach events, and community-based services, including setup and breakdown, transportation of supplies and equipment, and coordination of event-related resources.

Collaboration and Communication: Work closely with grants staff, clinical teams, and community partners to support grant-related activities, facilitate communication, and contribute to successful program implementation across multiple initiatives.

Compliance and Professional Standards: Adhere to organizational policies and procedures related to confidentiality, professionalism, safety, infection control, and client-centered service delivery.

Other tasks assigned

Experience Required

Requires experience driving and towing, which may include personal or professional experience, or a demonstrated understanding of safe towing practices and trailer maneuvering.

Strong customer service and event coordination skills are a plus, especially for engaging diverse communities, managing logistics in dynamic settings, to create a welcoming and organized clinic environment for both mobile and fixed clinic operations.

Education Requirements

High School Diploma Required

Equivalent experience will be considered, particularly in roles involving transportation, outreach, client engagement, or program/event coordination.

Candidates with a combination of 3–5 years of relevant work experience—such as driving and maintaining mobile units, supporting community health programs, managing inventory, or coordinating multi-partner events—are encouraged to apply.

License/Certification Requirements

Valid Driver’s License Required

Special Requirements

Applicants with prior Commercial Driver’s License (CDL) experience will be given special consideration, as their background demonstrates familiarity with operating larger vehicles and adhering to transportation safety standards. However, a CDL is not required to apply—candidates with personal or professional towing experience and a strong understanding of safe driving practices are encouraged to apply.