Program and Operations Administrator

ROME GROUP; Missouri; On-site; USD 42,000 - 60,000; Full time

Job summary

Respect Voters is seeking a Program and Operations Administrator to support scheduling, information management, and program execution across departments. The role requires a driven self-starter with the ability to work with minimal oversight and interact respectfully with a wide political spectrum.

Responsibilities include CRM management, HR support, digital infrastructure leadership, and donor/volunteer engagement.

Qualifications

• High School Diploma or equivalent required.
• At least 3 years general office experience; nonprofit setting preferred.
• Ability to perform essential duties and adapt to a fast-paced environment.

Responsibilities

• Manage CRM data entry, reporting, email communications, and fundraising support.
• Support HR projects and administrative functions.
• Lead digital infrastructure: files, calendars, and internal systems.
• Provide admin support for bookkeeping, events, meetings, and special projects.
• Manage the CEO's calendar, scheduling, and email correspondence.
• Develop and improve organizational processes, systems, and procedures to increase efficiency.
• Support donor and volunteer management and outreach.
• Coordinate logistics and day-to-day operations as needed.
• Support communication and fundraising departments as needed.
• Take on additional tasks and special projects as needed.

Skills

Oral Communication Skills

Professionalism

Database management

Written Communication Skills

Diplomacy

Time Management

Customer Service

Attention to Detail Planning

Computer Literacy

Education

High School Diploma or Equivalent

Tools

Google Workspace

Microsoft Office

CRM software

Digital systems

Job description

Program and Operations Administrator

About the Organization:

Respect Voters (founded by Show Me Integrity) is a grassroots, cross-partisan organization dedicated to protecting Missouri voters' constitutional right to petition their government and build a more accountable, responsive government of, by, and for the people.

As we prepare to win the 2026 election and continue improving Missouri democracy, Respect Voters is growing its team and expanding its statewide organizing, communications, fundraising, and operational efforts. We are looking for talented, motivated people who want to play a meaningful role in a high-energy campaign and help ensure Missouri voters have their voices heard.

About the Role:

The Program and Operations Administrator serves as a support role within Respect Voters, working with all departments to ensure coordination in scheduling, information management, operations, and program execution.
The Program and Administrator must be a driven self-starter, able to work successfully with minimal oversight.
Respect Voters is a cross-partisan organization, and as such is looking for
candidates who are able to work directly and respectfully with people from all points of the political spectrum without bias.

Responsibilities:

• Manage and maintain the organization’s CRM database, including data entry, reporting, email communications, and fundraising support.
• Support Human Resources projects and administrative functions.
• Lead the organization’s digital infrastructure, including file management, calendars, and internal systems.
• Provide administrative support for bookkeeping, events (both virtual and in-person), meetings, and special projects.
• Manage the CEO’s calendar, scheduling, and email correspondence.
• Develop, implement, and improve organizational processes, systems, and procedures to increase efficiency and effectiveness.
• Support the management and engagement of donors and volunteers, including maintaining accurate records and assisting with communications and outreach.
• Coordinate and support organizational logistics and day-to-day operations as needed.
• Support the communication and fundraising departments as needed.
• Take on additional tasks and special projects as needed to support the organization’s goals.

Skills:

• Oral Communication Skills
• Professionalism
• Database management
• Written Communication Skills
• Diplomacy
• Time Management
• Customer Service
• Attention to Detail Planning
• Computer Literacy

Education/Experience:

High School Diploma or Equivalent. At least three years prior general office experience, ideally in a fast paced nonprofit setting preferred.

Physical Demands:

The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit and type at a computer, take meeting notes and work in a professional office setting. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Schedule:

This is a full-time, salaried position requiring approximately 40+ hours per week. The position offers a flexible schedule, but may require occasional evenings, weekends, and travel to support organizational events, meetings, and special projects.

Computer Skills:

To perform this job successfully, an individual should be comfortable using a variety of digital tools and software, including:

• Google Workspace: Gmail, Google Docs, Google Sheets, and Google Slides
• Microsoft Office: Outlook, Word, Excel, and PowerPoint
• Fundraising and CRM platforms: Experience with donor management, fundraising, or customer relationship management (CRM) software is preferred.
• Other digital systems: Ability to learn and effectively use new software, databases, and organization systems as needed.
• Strong computer skills, attention to detail, and the ability to learn new technology quickly are important for success in this position.

Travel:

This position may require occasional travel throughout the state, typically a few times per year, to participate in team planning meetings, volunteer events, fundraising events, town hall meetings, and other organizational or statewide program activities.

Travel requirements will be managed on a trip-by-trip basis, with reasonable advance notice whenever possible. All approved travel expenses will be fully reimbursed in accordance with the organization’s travel reimbursement policies.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Question:

Tell us about a time you were responsible for several different kinds of administrative or operational work at once. How did you keep priorities, deadlines, information, and follow-up organized? What worked, what didn’t and, what would you do differently now?