PROGRAM ANALYST II - 64081847

Florida; Tallahassee (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Annual leave

Sick leave

Paid holidays

Health insurance

Job summary

Florida Department of Health in Tallahassee seeks a certified contract manager for the Division of Children's Medical Services, Bureau of Child Protection and Special Technologies. The role requires meticulous contract oversight, renewal processing, and timely invoicing.

You will prepare amendments, monitor compliance, and maintain detailed contract files. The position involves coordinating with program staff, attending meetings, and ensuring adherence to state and federal regulations.

Qualifications

• Must obtain Florida Certified Contract Manager (FCCM) within 12 months of hire.
• One year of contract or grant experience.
• One year of experience using contract and financial applications.
• High school diploma or GED.
• Availability to travel 30% of time.
• Not a Telework position; work in Tallahassee office.

Responsibilities

• Manage CPT, FPICN, and SATP contracts including development of contract documents, amendments, and renewals.
• Communicate with programmatic personnel and attend relevant meetings.
• Monitor contracts within required timeframes for fiscal, programmatic, and administrative compliance.
• Ensure timely execution of contract documents and coordinate with Division Contract Liaison.
• Maintain complete documentation of contract management activities in appropriate files.
• Prepare amendments, renewals, extensions; maintain contract files and budget activities; perform reconciliations.
• Ensure compliance with state, federal, and department laws, rules, and policies.
• Establish and maintain tracking/reference logs to improve timeliness and efficiency.
• Maintain invoice review processes and amendment documentation for consistency.
• Maintain contract invoice logs and ensure timely payment within prompt payment requirements.
• Create and update logs for amendments, progress, and payments in Excel.
• Complete and maintain training on accountability in contracts and grant management.
• Other duties as assigned.

Skills

Contract management

Data analysis

Budget oversight

Microsoft Excel

Documentation

Written communication

Policy development

Planning & prioritization

Fact finding

Public contracting procedures

Teamwork

Independent work

Education

Bachelor's degree (preferred)

High school diploma or GED

FCCM certification (within 12 months)

DFS-AA Certification (preferred)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Your Specific Responsibilities:

This is a highly responsible professional position within the Division of Children's Medical Services, Bureau of Child Protection and Special Technologies, Contract Management Unit located in Tallahassee, Florida. This position is supervised by the Senior Management Analyst II -SES. This position serves as a certified contract manager and requires a person who is attentive to details, highly organized, possesses strong written and verbal communication skills and ability to meet deadlines. This position requires experience, training and certification in contract management and knowledge of state of Florida administrative processes.

• The contract manager will be responsible for management of program Child Protection Team Program (CPT), the Poison Information Center Network (FPICN), and the Sexual Abuse Treatment Program (SATP) contracts including development of contract documents including new contracts, amendments, and renewals to contract providers regarding contract deliverables, processes, and invoice requirements.
• This position requires communication with programmatic personnel and attendance at relevant meetings related to management of CPT, FPICN, and SATP contracts.
• The contract manager will be responsible for the performance of monitoring activities within required timeframes, including fiscal, programmatic and administrative contract monitoring, to ensure accurate and timely performance of services and contracts are in full compliance with the State of Florida requirements.
• This position is responsible for ensuring timely execution of contract documents and working with the Division Contract Liaison.
• The position is responsible for maintaining complete documentation of contract management activities in the appropriate files.
• This position also requires a working knowledge in the preparation of amendments, renewals, and extensions; maintaining a contract file; the financial management of contracts; payment processes and invoicing; budget related activities for assigned contracts including budget oversight; preparation of financial reconciliations; contract closeout; and reporting.
• This position ensures the Division’s compliance with contract management related State, Federal and Department laws, rules, regulations, and policy and procedures.
• This position is responsible for establishing and maintaining tracking and reference logs to improve timeliness and efficiency.
• This position is responsible for maintaining invoice review processes and amendment review documentation to ensure consistency within the team.
• This position is responsible for maintenance of the contract invoice log is required to track monthly invoices are received, approved, and submitted to Finance and Accounting timely and paid within prompt payment requirements.
• This position is responsible for creating and maintaining other logs for documenting contract amendment, preparation, progress and updating Excel files to properly calculate changes in contract payments.
• The contract manager must successfully complete and maintain training conducted by the Chief Financial Officer for accountability in contracts and grant management in accordance with section 287.057(15)(c), F.S.
• Other job duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of basic management principles.
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.
• Knowledge of methods for compiling, analyzing, and evaluating data.
• Knowledge of government accounting systems.
• Knowledge of state and department contracting procedures and requirements.
• Knowledge of quality assurance techniques.
• Knowledge of problem-solving techniques.
• Knowledge of computer software including applications such as Microsoft Excel, Word, PowerPoint, etc.
• Skill in writing and preparing operational procedures and project reports.
• Skill in understanding and applying laws, rules, regulations, policies, and procedures.
• Ability to plan, organize, and coordinate work assignments.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to formulate policies and procedures.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to conduct fact finding research.
• Ability to produce written work products that display a high level of competence and job knowledge.
• Ability to compile data from various sources, organize data into a logical format, and make oral presentations.
• Ability to utilize problem-solving techniques.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.

Qualifications:

Minimum:

• Obtain Florida Certified Contract Manager (FCCM) within 12 months of hire.
• One year of contract or grant experience.
• One year of experience using contract and financial applications.
• High school diploma or GED.
• Availability to travel 30% of time.

Preferred:

• Current Certified Contract Manager (i.e., Florida Certified Contract Manager and/or State of Florida Government / State Agency Certified Contract Manager).
• Two years of experience managing state of Florida contracts more than $5 million annually.
• Bachelor's degree from an accredited college or university in the field business administration, human services, health, social work, psychology, public administration, or a related field.
• DFS Advanced Accountability (DFS-AA) Certification.

To be considered for this position responses to the qualifying questions are required and must be verifiable based on your submitted application. This is not a Telework position. Candidate will be required to work in the Tallahassee office.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

2020 Capital Circle SE, Tallahassee FL 32301

Travel Time: 30%

This is not a remote position.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions. (For more information, please click www.myfrs.com );

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflect our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.