Program Advisor - Early College

Madison Area Technical College; Madison (WI); Hybrid; USD 59,000 - 73,000; Full time

Benefits offered by this job

Vacation and holidays

Health/vision/dental/life insurance

Wisconsin Retirement System

Job summary

Madison College is seeking a Program Advisor to support high school students earning college credit, focusing on Health programs and Nursing Assistant pathways. You will provide comprehensive advising, meet students at schools or virtually, and travel to Madison College campuses as needed.

The role includes a regular Mon–Fri schedule with potential for remote work two days per week after three months, and a grant-funded term through Sept 30, 2027.

Qualifications

• Knowledge of academic advising principles, course planning and transfer pathways.
• Experience applying case management to support student persistence and success.
• Ability to facilitate workshops and events for student engagement.
• Strong communication skills with diverse student populations.
• Ability to manage multiple processes and meet deadlines in a fast-paced environment.

Responsibilities

• Provide individualized academic, career and transfer advising.
• Deliver case management and retention support through proactive monitoring and referrals.
• Coordinate student-facing events, workshops and orientations.
• Support recruitment and enrollment activities and guide students through procedures.
• Collaborate with departments and partners to align with policies and goals.
• Participate in cross-functional projects to improve advising practices.
• Maintain accurate documentation and reporting for compliance.

Skills

Academic advising

Case management

Workshop facilitation

Effective communication

Multi-tasking

Education

Bachelor's degree

Associate's degree plus relevant experience

Job description

Current Madison College employees must apply to the internal career site by logging into WorkdayJob Posting Date:October 13, 2026Application Deadline:Salary Information:$58,718 - $73,398(For current employees, pay may not be restricted to the posted range and willbe set in accordance with the Madison College Compensation Manualguidelines for internal salary placement.)Department:Early College PartnershipsJob Description:The Early College Department at Madison College is seeking a Program Advisor to support high school students who earn college credit while still in high school. The focus will be on promoting Health programs to students and supporting students enrolling in Nursing Assistant in rural communities. This advisor will meet with students either at their home high school or virtually. Travel to all Madison College branch campuses will be required as part of this role.The Program Advisor provides comprehensive academic advising and case management support for an assigned program, with an emphasis on student enrollment, persistence, and achievement. This role delivers individualized advising, coordinates student-centered initiatives, and partners with campus departments to identify and reduce barriers to student success.The Program Advisor plays a key role in advancing institutional goals by supporting retention, promoting equitable access to resources, and fostering student-centered practices, while guiding students through course completion and, when applicable, supporting their pursuit of short-term technical diplomas or industry-recognized credentials.Position Details:Schedule: The regular work schedule is Monday through Friday, 8:00am - 4:30pm. This role has the option to perform work remotely two days a week after 3 months, subject to change per Madison College policy.Expected Progression: This position includes an expected progression plan. Upon meeting the outlined criteria, you will be eligible to receive a $1.00 per hour increase.Benefits: Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS).Grant Funded: This position is a renewable, grant funded position through September 30, 2027, continuation of this position is dependent on continued funding beyond this date. However, it is expected to be renewed.Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve, address challenges, and develop innovative solutions. Come be part of our great team!This position will be open until filled with the first review date of November 3,2026 at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.Required Document (1):· Resume*Failure to include this document by the first consideration date will result in the disqualification of your application.Accountabilities:Provides individualized academic, career and transfer advising supporting student goal setting, course selection and long-term educational planning.Delivers case management and retention support through proactive monitoring, early intervention and referrals to internal and external resources to address barriers to student success.Coordinates and implements student-facing events, workshops and orientations to promote program engagement and increase student preparedness.Supports recruitment and enrollment efforts by delivering outreach presentations, participating in placement and onboarding processes and guiding students through institutional procedures.Collaborates with internal departments and external partners to improve access, resolve student concerns and ensure alignment with institutional and partner requirements.Leads or contributes to cross-functional projects and continuous improvement initiatives to strengthen student support practices and enhance advising effectiveness.Maintains accurate documentation and reporting to support grant and/or MOU compliance, institutional accountability and informed decision-making.Exercises independent judgment to resolve complex advising scenarios and uphold policies while adapting to diverse student needs and learning environments.Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.Knowledge, Skills & Abilities:Knowledge of academic advising principles, including course planning, transfer pathways and student support strategies.Knowledge of institutional policies, student services and external support systems that impact student enrollment, persistence and success.Skill in applying case management strategies to support students navigating academic, personal or financial challenges.Skill in facilitating student workshops, presentations and events.Skill in documenting advising interactions and tracking student progress.Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.Skill in effectively and respectfully communicating with others.Minimum Requirements:Education:Bachelor's degree or Associates degree and equivalent relevant work experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.o Bachelor's degree preferredWork Experience:2 years of relevant professional work experience.Valid Driver's LicenseMadison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.If you are experiencing application issues, please contact us at the Talent Acquisition email [e-mail] or HR hotline [phone].To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at [phone] or [phone] Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 [phone]