Program Adminstrator job at Yale University in New Haven, CT

Yale University; New Haven (CT); Hybrid; USD 62,000 - 92,000; Full time

Job summary

Yale University in New Haven seeks a Program Administrator to manage a university program of small to medium scope, handling program management, communications, facilities, and stakeholder engagement.

The role requires a Bachelor's degree and two years of related experience, with responsibilities including budgeting, fundraising support, and developing long-term sustainability plans within a hybrid work environment.

Qualifications

• Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.

Responsibilities

• Plan, direct and oversee programmatic activities.
• Develop, implement, and maintain operational policies and procedures.
• Manage program communications; identify outreach potential and promote philanthropic support.
• Collaborate with leadership and community partners to advance strategic plans.
• Identify, solicit, and cultivate community partnerships and funding opportunities.

Skills

Strong organizational skills

Communication skills

Independent and team work

Project management

Education

Bachelor's degree in a related field

Two years of related experience

Tools

Microsoft Office Suite

Data management

Job description

Title: Program Administrator

Location: New Haven, CT

Full time

Hybrid

Job Description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Administers and develops a university program of small to medium scope. Responsibilities include program management, public relations, marketing, communications, facilities management, supervision, administrative advocacy, and developing a long-term sustainability plan. This role involves coordinating events, managing project budgets, ensuring compliance with institutional policies, and fostering relationships with various stakeholders.

Required Skills and Abilities

• Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills, including the ability to create engaging content and manage digital and print communications.
• Demonstrated ability to work independently and within a team, showing flexibility and adaptability to new situations.
• Proven program and project management skills, with experience in coordinating events and meetings.
• Proficiency in Microsoft Office Suite and experience with data management and digital platforms.

Preferred Skills and Abilities

• Advanced degree in a related field such as public health, social sciences, or management.
• Experience with social media management, digital marketing, and using analytics to generate reports.
• Familiarity with project management software and tools.
• Experience working in an academic or non-profit setting, with a commitment to fostering diversity and inclusion.
• Proven experience in budget management and financial planning.

Principal Responsibilities

• In support of the overall mission, plans, directs and oversees programmatic activities.
• Develops, implements, and maintains operational policies and procedures.
• Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program.
• Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
• Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program.
• Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
• Develops metrics to identify and measure the success of the program.
• Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.
• Develops and manages the program's operating budget.
• Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
• May perform other duties as assigned.

Required Education and Experience

Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.

Employment Details

Job requisition id: 138887WD

Job Category: Professional

Bargaining Unit: NON

Compensation Grade: Administration & Operations

Compensation Grade Profile: Associate (22)

Compensation

Salary Range: $61,500.00 - $91,875.00

Benefits

A general description of Yale University benefits is available at: Yale Benefits

Employment Type

Time Type: Full time

Duration Type: Temporary / Casual (Fixed Term)

Work Model: Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

EEO Statement

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).