Program Administrator, Research

Anna Jaques Hospital; Boston (MA); On-site; USD 64,000 - 86,000; Full time

Job summary

Beth Israel Lahey Health in Boston seeks an Administrative Coordinator to oversee and coordinate the administrative functions that support a research program, ensuring smooth operations and effective collaboration.

The role requires a Bachelor's degree in Life Sciences and 1–3 years of related experience, with strong MS Office skills. You will participate in budget monitoring and grant preparation in a healthcare research setting.

Qualifications

• Bachelor's degree in Life Sciences required.
• 1–3 years related work experience required.
• Experience with computer systems and MS Office applications required.

Responsibilities

• Serve as the administrative resource and liaison for the program to internal and external personnel.
• Develop and implement administrative processes to ensure smooth operations.
• Plan and organize program events, travel, invitations, speakers, and reimbursements.
• Monitor the program budget and accounts; authorize and report expenses.
• Assist with grant submissions and annual progress reports.

Skills

Written English communication

Oral English communication

Teamwork

Customer service

Computer skills

Education

Bachelor's degree in Life Sciences

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint or Access)

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Summary: Oversees and coordinates the administrative functions that support a research program.

Job Description:

Essential Responsibilities:

1. Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external.
2. Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations.
3. Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements.
4. Monitor the program budget and accounts. Authorize, monitor and report all expense items.
5. Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant.

Required Qualifications:

1. Bachelor's degree required in Life Sciences.
2. 1-3 years related work experience required.
3. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

1. Previous experience in the research environment, preferably in academic or healthcare settting.
2. Previous experience with grant submission process.

Competencies:

1. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
2. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
3. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
4. Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
5. Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

Pay Range:

$64,480.00 USD - $86,236.80 USD

The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geographyof work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled