Program Administrator, Masters Program Office

UCI Health Regional Burn Center; Irvine (CA); Hybrid; USD 57,000 - 66,000; Full time

Job summary

UC Irvine's Paul Merage School of Business seeks a Program Administrator for the Masters Programs Office. You will provide academic advising and program services to domestic and international students from post-admission through graduation, coordinating enrollment and tracking progress.

This hybrid, full-time role requires strong communication, planning, and support for co-curricular activities; evening/weekend availability is expected.

Qualifications

• Bachelor's degree in related area or equivalent experience.
• Excellent verbal and written communication skills.
• Strong interpersonal and multicultural competence.
• Ability to identify problems and reason through solutions.
• Demonstrated organizational skills and attention to detail.

Responsibilities

• Provide academic advising and program services for the Masters Programs Office.
• Coordinate student enrollment, track academic progress, and support co-curricular activities.
• Work with domestic and international students from post-admission through graduation.

Skills

Verbal communication

Written communication

Interpersonal skills

Multicultural competence

Analytical thinking

Organizational skills

Active listening

Problem solving

Education

Bachelor's degree in related area

Job description

Who We Are

Founded in 1965,

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• 152577
• 005155-STDT SVC ADVISOR 2 SV
• Irvine, California
• UCI Campus
• Paul Merage School of Business
• Merage/Specialty Masters Admin
• 004575-STDT SVC ADVISOR 3
• Full Time
• USD $27.06/Hr.
• USD $45.76/Hr.

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Job Description

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Paul Merage School of Business at UC Irvine offers dynamic graduate and undergraduate business degrees that prepare business leaders for our digitally driven world. Through our programs, students acquire the exceptional ability to grow their organizations through strategic innovation, analytical decision-making, digital information technology and collaborative execution. While the Merage School is relatively young, it has quickly grown to rank consistently among the top five percent of all business programs worldwide through exceptional student recruitment, world‑class faculty, a strong alumni network and close relationships with both individual business executives and global corporations. Additional information is available at merage.uci.edu.

The Masters Programs Office department includes the following programs: Master of Professional Accountancy (MPAc), Master of Finance (MFIN), Master of Business Analytics (MSBA), Master of Innovation and Entrepreneurship (MIE), Master of Science in Management (MIM), Master of Science in Biotechnology Management (MSBTM), the Full‑time MBA, Flex MBA, and Executive MBA programs. The Program Services department closely partners with Recruitment and Admissions, and Career Services teams.

Your Role on the Team

The Program Administrator, Program Services, is a member of the team charged with academic advising and student services for the Masters Program Office at the Paul Merage School of Business. Under the general supervision of the Associate Director, Program Services, the Program Administrator is responsible for student advising and program services, working directly with students (both domestic and international) in the program from post‑admission through graduation. Responsibilities include academic advising, program coordination/management, supporting co‑curricular activities, tracking of academic progress and student enrollment.

What It Takes to be Successful

• Ability to multi-task; verbal and written communication skills.
• Interpersonal skills.
• Multicultural competencies; ability to work with diverse populations.
• Ability in problem identification and reasoning.
• Skills in service orientation, organization, active listening, and critical thinking.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred

• Knowledge of advising and counseling techniques.
• Knowledge of University‑specific computer application programs and pertinent databases.
• Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
• Knowledge of University processes and procedures.
• Understanding of University rules and regulations.
• 1-3 years of work experience.

Special Conditions

• Must be able to work some evenings and weekends.
• Hybrid position with onsite work expected each week.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $56,501.28 - $66,252.24 (Annual).

Conditions Of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization