Program Administrator, Little Caesars Amateur Hockey

Detroit Red Wings; Detroit (MI); On-site; USD 52,000 - 72,000; Full time

Job summary

Detroit Red Wings is seeking a Hockey Coordinator to plan, coordinate, and execute youth hockey programming and related events for the Little Caesars AAA Hockey Club and LCAHL. You will liaise with managers, families, volunteers, vendors, and external partners to ensure smooth operation year-round.

The role requires independent judgment in managing day-to-day operations, stakeholder communications, and departmental priorities to grow programs and expand access to youth hockey.

Qualifications

• Bachelor’s degree or equivalent experience in sports management, business, event management, or a related field.

Responsibilities

• Manage annual operations for youth hockey programs, showcases, and special events.
• Oversee registration platforms, team documentation, and operational systems.
• Lead team manager support, policy administration, and program logistics.
• Manage league and team communications with managers, coaches, and families.
• Maintain program records, reports, calendars, and operational documentation.
• Manage end-to-end team reimbursement process, including review, approval, tracking, reconciliation support, and monthly submission to accounting.
• Responsible for the distribution of registration and financial reports to the teams.
• Support team budget planning and participate in monthly financial review meetings.
• Oversee new vendor documentation and coordinate invoice processing with accounting.
• Partner with accounting to ensure effective management of team financial activities and obligations.
• Administer 50/50 fundraising operations, including volunteer coordination, documentation, compliance requirements, and game-day execution.
• Manage donor records, stewardship activities, acknowledgment communications, and IRS-compliant donor recognition documentation.
• Coordinate sponsorship fulfillment activities, including collateral management, benefit tracking, and partner communications.
• Maintain donor databases, ensuring accurate records and timely follow-up.
• Support the development and execution of future fundraising initiatives and revenue-generating opportunities.
• Serve as the primary point of contact for team managers, vendors, volunteers, and stakeholders.
• Oversee operational communications, websites, newsletters, program updates, and youth sports platform.
• Support LCAHL promotional campaigns for league programming, community initiatives, and special events.
• Maintain communication with sponsors and community partners.

Skills

Administrative coordination

Event coordination

Communication skills

Project management

Budget management

Evenings/weekends availability

Education

Bachelor’s degree or equivalent in sports management, business, event management, or related field

Tools

Microsoft Office Suite

Excel

Outlook

Oracle database

Job description

Job Summary :

The Hockey Coordinator is responsible for the planning, coordination, and execution of youth hockey programming, special events, fundraising initiatives, community engagement activities, and key operational functions supporting the Little Caesars AAA Hockey Club (LCAAA) and Little Caesars Amateur Hockey League (LCAHL). Serving as a primary liaison among team managers, families, volunteers, vendors, league administrators, accounting personnel, and external partners, this role ensures the effective administration and delivery of programs, events, and operational processes throughout the year. Working closely with the Director, the Hockey Coordinator exercises independent judgment in managing day-to-day operations, stakeholder communications, and departmental priorities to support organizational growth and expand access to youth hockey.

Key Responsibilities:

Program & League Administration

• Manage annual operations for youth hockey programs, showcases, and special events.
• Oversee registration platforms, team documentation, and operational systems.
• Lead team manager support, policy administration, and program logistics.
• Manage league and team communications with managers, coaches, and families.
• Maintain program records, reports, calendars, and operational documentation.

Financial and Administrative Support

• Manage the end-to-end team reimbursement process, including review, approval, tracking, reconciliation support, and monthly submission to accounting.
• Responsible for the distribution of registration and financial reports to the teams.
• Support team budget planning and participate in monthly financial review meetings.
• Oversee new vendor documentation and coordinate invoice processing with accounting.
• Partner with accounting to ensure effective management of team financial activities and obligations.

Fundraising & Partnerships

• In collaboration with the Detroit Red Wings Foundation, administer 50/50 fundraising operations, including volunteer coordination, documentation, compliance requirements, and game-day execution.
• Manage donor records, stewardship activities, acknowledgment communications, and IRS-compliant donor recognition documentation.
• Coordinate sponsorship fulfillment activities, including collateral management, benefit tracking, and partner communications.
• Maintain donor databases, ensuring accurate records and timely follow-up.
• Support the development and execution of future fundraising initiatives and revenue-generating opportunities.

Communications

• Serve as the primary point of contact for team managers, vendors, volunteers, and stakeholders.
• Oversee operational communications, websites, newsletters, program updates, and youth sports platform.
• Support LCAHL promotional campaigns for league programming, community initiatives, and special events.
• Maintain communication with sponsors and community partners.

Required Knowledge, Skills, and Abilities:

• Bachelor’s degree or equivalent experience in sports management, business, event management, or a related field.
• 4+ years of administrative, event, sports operations, or program coordination experience.
• Proficiency with Microsoft Office Suite, Excel, Outlook, and Oracle database systems.
• Strong organizational, project management, and communication skills.
• Experience managing events, budgets, vendors, and multiple priorities simultaneously.
• Ability to work evenings and weekends during the hockey season and special events.

Working Conditions:

• Works in a normal office environment
• Must be able to lift up to 25 pounds at a time
• Requires occasional evening and weekend work to support events and organizational activities
• May be required to stand and walk for prolonged periods of time

The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities, or nonessential requirements. The Company has the right to change, modify, suspend, interrupt or cancel in whole or in part any job functions outlined in a job description at any time and without advance notice to the colleague.

All items listed above are illustrative and not comprehensive. They are not contractual in nature and are subject to change at the discretion of Detroit Red Wings.

Detroit Red Wingsis an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regards to that individual’s race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

The Company will strive to provide reasonable accommodations to permit qualified applicants who have a need for an accommodation to participate in the hiring process (e.g., accommodations for a job interview) if so requested.

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