Program Administrator Federal Section 5310

Bi-State Development; St. Louis (MO); Hybrid; USD 61,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision coverage

401(k) retirement plan

Paid time off 4 weeks per year

Paid holidays + floating birthday

EAP and wellness program

Onsite gyms 24/7

Free MetroLink/MetroBus access

gym discounts

Job summary

Bi-State Development is seeking a Program Administrator to oversee the Federal Section 5310 program, ensuring compliant administration of grants, performance monitoring, and subrecipient support. You will liaise with partners to advance mobility for seniors and individuals with disabilities in the region.

The role requires strong grant knowledge, stakeholder management, and attention to regulatory detail, with emphasis on audits, reporting, and policy development.

Qualifications

• Understanding of federal grant regulations and FTA program requirements.
• Excellent communication, documentation, and organizational skills.
• Ability to manage multiple projects, deadlines, and stakeholder relationships.
• Attention to detail and a strong compliance mindset.
• Strong relationship-building and stakeholder support skills.
• Strong analytical thinking and problem-solving skills.
• Ability to support process improvement initiatives and documentation management activities.
• Familiarity with TrAMS and ECHO grant management systems preferred.
• Knowledge of ADA transportation requirements and human services coordination preferred.
• Experience with nonprofit organizations or local governments preferred.

Responsibilities

• Administers the FTA Section 5310 program in accordance with federal regulations and agency policies.
• Develops and maintains program policies, procedures, and guidance documents.
• Conducts risk assessments, site visits, desk reviews, and compliance monitoring of subrecipients.
• Prepares and organizes documentation for audits and federal oversight activities.
• Tracks milestones, performance measures, and reporting deadlines for accountability.
• Serves as liaison to subrecipients, providing technical assistance and training.
• Reviews and approves reimbursement requests and supporting documentation for eligibility.

Skills

Grant administration

Program management

Public transportation

Compliance

Communication

Documentation

Stakeholder management

TrAMS familiarity

ADA compliance

Nonprofit experience

Education

HS/GED required

Bachelor's in Public Administration/Urban Planning/Transportation Planning or related field

Tools

None

Job description

Program Administrator Federal Section 5310

Headquarters

Full Time

60,940.00 - 68,000.00 (Annually)

Benefits

• Join a company committed to making a positive impact in the community
• Receive a competitive salary
• Enjoy comprehensive medical, prescription, dental, and vision coverage starting on your first day
• Earn 4 weeks of paid time off (PTO) each year
• Take advantage of 10 paid holidays annually — plus a floating holiday to celebrate your birthday
• Contribute to our company-sponsored 401(k) retirement plan
• Access supplemental benefits through Unum, including off-the-job accident, critical illness, whole life, and hospital indemnity insurance
• Participate in our wellness program, which includes free health screenings
• Use our Employee Assistance Program (EAP) for confidential support and resources
• Bi-State Development is an eligible employer for the Public Service Loan Forgiveness (PSLF) program
• Get exclusive gym discounts at Club Fitness, The Edge Fitness Clubs, and OneLife Fitness at Ballpark Village
• Work out anytime at one of our nine onsite gyms, available 24/7
• Enjoy free MetroLink and MetroBus access
• Save with discounted cell phone plans

Let us support your well-being and professional growth while making a difference!

Job Summary

The Program Administrator, Federal Section 5310 manages the administration, implementation, and oversight of the Federal Transit Administration (FTA) Enhanced Mobility of Seniors and Individuals with Disabilities Program (Section 5310). This position is responsible for overseeing the full lifecycle of grant‑funded projects, ensuring compliance with federal, state, and local requirements, and supporting the equitable distribution and stewardship of program funds. The role serves as the primary liaison to subrecipients, providing technical assistance, monitoring performance and compliance, and fostering partnerships that enhance mobility, accessibility, and transportation opportunities for seniors and individuals with disabilities throughout the region.

Job Responsibilities

• Administers the Federal Transit Administration (FTA) Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program in accordance with FTA Circular 9070.1H, federal regulations, and agency policies.
• Develops, updates, and maintains program policies, procedures, guidance documents, and related program materials.
• Conducts risk assessments, site visits, desk reviews, and compliance monitoring activities to evaluate subrecipient performance and adherence to program requirements.
• Prepares, maintains, and organizes documentation required for audits, triennial reviews, federal oversight activities, and compliance reporting.
• Tracks project milestones, performance measures, compliance activities, and reporting deadlines to ensure timely project delivery and program accountability.
• Serves as the primary liaison for Section 5310 subrecipients, providing technical assistance, training, guidance, and ongoing program support.
• Reviews and approves reimbursement requests, invoices, and supporting documentation to ensure compliance with grant requirements and funding eligibility.

Knowledge, Skills, andAbilities

• Understanding of federal grant regulations and FTA program requirements.
• Excellent communication, documentation, and organizational skills.
• Ability to manage multiple projects, deadlines, and stakeholder relationships.
• Attention to detail and a strong compliance mindset.
• Strong relationship-building and stakeholder support skills.
• Strong analytical thinking and problem-solving skills.
• Ability to support process improvement initiatives and documentation management activities.
• Familiarity with Transportation Award Management System (TrAMS) and ECHO grant management systems preferred.
• Knowledge of Americans with Disabilities Act (ADA) transportation requirements and human services coordination preferred.
• Experience working with nonprofit organizations, local governments, or community-based organizations preferred.

Physical Abilities

• Ability to work at a computer for extended periods while reviewing grant documentation, preparing reports, maintaining records, and analyzing program data.
• Ability to communicate effectively in person, by phone, virtually, and in writing with subrecipients, stakeholders, government agencies, and the public.
• Ability to read and interpret grant agreements, regulations, contracts, reports, financial documents, and program records.
• Ability to travel to subrecipient locations, meetings, training sessions, and site visits as required.
• Ability to move throughout office and field environments during program monitoring activities, audits, and site reviews.
• Ability to perform repetitive hand movements associated with keyboarding, data entry, and use of standard office equipment.
• Ability to occasionally lift, carry, and transport files, records, training materials, and office supplies weighing up to 25 pounds.
• Ability to manage multiple tasks while maintaining attention to detail, accuracy, and compliance requirements.
• Regular and reliable attendance is essential.

Compensation:

60,940.00 - 68,000.00 (Annually)

Employment Type:

Full Time

Location:

Headquarters

Education:

Required - High School/GEDPreferred - Bachelors in Public Administration, Business Administration, Urban Planning, Transportation Planning, Public Policy, Human Services, Community Development, or a related field.
Public Administration, Business Administration, Urban Planning, Transportation Planning, Pub Policy

Experience:

Minimum - 3 years
Progressively responsible experience in grant administration, program management, public transportation, community development, compliance, or a related field.

Equal Employment Opportunity (EEO)

Bi-State Development is proud to be an Equal Opportunity Employer.

Compensation Disclosure

Bi-State Development is committed to ensuring all employees are compensated fairly. The salary range provided reflects our current expectations for this position. However, final base salary or offer may vary depending on several factors, including skills, qualifications, experience, business needs, and budgetary considerations.