Program Administrator

YAI - Seeing beyond disability; California (MO); On-site; USD 85,000 - 90,000; Full time

Job summary

YAI - Seeing beyond disability is seeking a Program Administrator in California to oversee therapeutic programming, manage staff, and ensure compliance with regulatory standards.

This role emphasizes leadership, coordination of care, and maintaining a safe environment for residents. The ideal candidate will have a Bachelor’s degree and supervisory experience in a residential setting, along with strong interpersonal and communication skills.

Annual pay ranges from $85,000 to $90,000 for qualified applicants.

Qualifications

• 21 years of age or older.
• At least 1 year of experience providing direct support to individuals with I/DD.
• 1 year of supervisory experience in a residential setting.

Responsibilities

• Oversee therapeutic programming and development for residents.
• Manage staff schedules and supervision.
• Maintain compliance with regulatory and agency standards.

Skills

Interpersonal skills

Problem-solving skills

Written communication

Verbal communication

Education

Bachelor’s degree

High school diploma

Tools

Microsoft Office

Job description

## Program AdministratorApplylocations: Byron - 3293 Camino Diablotime type: Full timeposted on: Posted 30+ Days Agojob requisition id: R023720If you are a current YAI employee, please click this link to apply through your Workday account.• Oversees the milieu and therapeutic programming of the assigned program, including the development and implementation oftherapeutic programming and groups by the interdisciplinary team.•Ensures the appropriate, therapeutically documented level of supervision in the assigned program at all times to protect thehealth, safety and habilitation of the people we support, consistent with agency philosophy and department practices and inline with Federal, State, Local and regulatory requirements.• Provides effective leadership and develops a treatment team that provides quality care and positive outcomes.• Coordinates all members of the interdisciplinary team (IDT), promoting and maintaining the excellence of the program andensuring implementation of person-centered treatment and behavior plans and coordination of medical care, medicationadministration and other necessary services.• Establishes a work environment that is free from harassment and discrimination and escalates concerns to senior leadership.• Fosters an open-door policy and utilizes participatory management; maintains direct relationships with staff and bolsters staffmorale.• Assigns responsibilities, ensuring appropriate staff coverage and managing staff schedules.• Supervises staff to ensure they are meeting the needs of the people we support and all applicable regulatory and agencystandards.• Plays an active role in the hiring process, interviewing and selecting qualified staff based on program needs.• Assesses work performance and ensures quality service provision through ongoing staff supervision and observation.• Fosters professional development through regular supervision, training, and evaluations.• Leads and facilitates interdisciplinary team meetings and discussions to disseminate information to staff, people we support,authorized representatives and/or advocates and other members of the circle of support and to identify and solve problems.• Attends and actively participates in planning and other meetings regarding the people we support and ensures inclusion of family members and external supports in meetings, as appropriate.• Regularly attends regional, agency supervisor and other required meetings to remain up-to-date on policy, procedure or otherchanges and obtain information required to remain compliant and effectively manage program operations.• Organizes and presents ongoing trainings.• Maintains a safe environment for staff and the people we support and adheres to safety regulations and ensures program andstaff compliance with regulations and best practices.• Assesses areas of risk for people we support and/or staff, rectifies these risks and notifies proper authorities or individuals ofcircumstances or situations that present possible health endangerment and/or hazardous conditions.• Oversees facility maintenance and upkeep and maintains adequate inventory of food, hygiene, general and therapeutic supplies.• Facilitates development of professional, empathetic relationships with families, service providers, and community members,acting as a representative of the program, advocating for persons with disabilities to local government and community andfostering interagency collaboration and communication between relevant supports.• Oversees all financial systems, maintains records for the people we support and program expenditures to ensure fiscalresponsibility and integrity and maintains operation of program within budgetary guidelines.• Monitors individual’s billing for accuracy, as applicable.• Interviews, appraises and admits residents, if applicable.• Ensures the completion and maintenance of all paperwork and written records related to individual treatment and compliancewith all relevant laws, rules and/or regulations. This may include, but is not limited to, medical and medication management records and auditing, treatment records, progress reports, data collection, behavior reports, incident reports, billing records, as applicable, and other written communication systems.• Maintains oversight and compliance of systems specific to role and responsibilities.• Documents and reports errors, incidents and corrective actions and assists with the investigative process, if needed.• Ensures that compliance with care plans is maintained to maximize quality improvement management.Complies with and ensures that staff complies with all Federal, State, Local and other relevant regulatory agency.requirements, including the Health Insurance Portability and Accountability Act (HIPAA).• Ensures compliance with Federal, State, City and/or other oversight agency laws, rules, regulatory or program requirementsby passing monthly, quarterly and annual compliance audits and surveys, as applicable.• Responsible for individual’s financial management.• Serves as liaison to Regional Center, Community Care Licensing and Department of Developmental Services (DDS) forassigned residence on all inquiries, incidents, etc.• May serve as Administrator-on-Call (Available/On Call Supervisor) with other program leadership on an as needed basis andprovides program/floor coverage, when necessary.• Performs all other duties, as assigned. **Pay Rate:** $85,000-$90,000 annuallyMinimum Qualification Requirements including education, experience, licensure/certification, etc. and essential physical capabilities (e.g. lifting, assisting lifting, standing, etc.)• 21 years of age or older; and• Bachelor’s degree and at least 1 year of experience serving or providing direct support to population to be supported; or• High school diploma or its educational equivalent and 3 years of experience serving or providing direct support to individualswith intellectual and developmental disabilities (I/DD) in the population to be supported; and• 1 year of supervisory experience in a residential setting, with behavioral health experience; andMust be one of the following;○ Registered Behavior Technician○ Licensed Psychiatric Technician○ Qualified Behavior Modification Professional• Must hold, or obtain within 90 days of employment, certification from State of California as either a: Group HomeAdministrator (for assignments to children’s homes) or Adult Residential Facility Administrator (for assignments to adulthomes).• Health Screening, Tuberculosis clearance• Valid Driver’s License• Knowledge of California’s Lanterman Act and Title 17 and 22 regulations.• Proficiency in Microsoft Office applications and basic computer skills – including email, utilizing Workday and related systems(DA, etc.) to complete essential tasks• Strong interpersonal and problem-solving skills• Well-developed written and verbal communication skills• Willingness to take initiative• Highly flexible personality type• Ability to respond to calls and programmatic needs beyond regular work hours/be on-call as neededPreferred Qualification Requirements (desired requirements beyond MQRs above)• Bachelor’s degree, preferably in a human services field• Previous experience as a lead or supervisor in a residential settingAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.