Program Administrator

Dana-Farber Cancer Institute; Boston (MA); On-site; USD 77,000 - 93,000; Full time

Job summary

Dana-Farber Cancer Institute in Boston is seeking a Program Administrator II to provide operational and complex administrative support, coordinate program activities, and drive cross-functional collaboration. The role involves developing program goals, preparing detailed reports, and promoting initiatives across departments.

Strong data analysis and communication skills are essential. Located in Boston, Dana-Farber Cancer Institute is a leader in cancer research and patient care, committed to

Qualifications

• Bachelor’s degree preferred; high school diploma required.
• At least 5 years of experience in a medical, scientific research setting, or related tech environment.
• Minimum 2 years in program coordination/administration.

Responsibilities

• Provides operational and complex administrative support in the development and implementation of program functions.
• Staffs or leads program meetings, prepares agendas, takes minutes, and supports related initiatives.
• May lead or supervise program administrative staff with guidance and mentorship.
• Maintains program databases, analyzes data, and prepares progress/outcome reports.
• Acts as central contact between staff, departments, and external stakeholders for day-to-day matters.
• Represents the program in promotional efforts and cross-functional collaboration.
• Plans and executes seminars, meetings, and special projects.
• Triages inquiries and resolves issues with appropriate urgency.
• Manages processes across varied programs, projects, and events.
• Evaluates program effectiveness to identify improvement opportunities.

Skills

Communication

Project management

Data analysis

Cross-functional collaboration

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Zoom

Adobe

Job description

Under limited supervision, the Program Administrator II provides operational and complex administrative support to the program. The Program Administrator II coordinates programs to ensure that implementation and prescribed activities are carried out following specified objectives and may assist in the development of new or revision of program goals and objectives. The Program Administrator II represents the program in promotional efforts, cross-functional collaboration, prepares detailed program reports, analyzes data, and provides insights for program improvement.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Primary Duties and Responsibilities:

1. Provides operational and complex administrative support in the development and implementation of program functions.
2. Staffs or leads program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects.
3. May lead or supervise program administrative staff providing guidance and mentorship.
4. May be responsible for maintaining program databases, collecting and analyzing data, and preparing reports to track program progress and outcome.
5. Serves as a central point of contact between staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters.
6. Represents the program in promotional efforts and in cross-functional collaboration.
7. Plans and executes seminars, meetings, and special projects.
8. Triage inquiries and provide general problem resolution related to program with appropriate level of urgency.
9. Maintains and manages processes associated with varied programs, projects, and events.
10. May evaluate program effectiveness to develop improved methods.
11. May assist in the development of new or revision of program goals and objectives.
12. Produces and manages program-wide communications for program members and relevant stakeholders.
13. May be responsible for promoting the program through various channels such as social media, email newsletters or community outreach efforts.
14. May develop or update content for websites and social media platforms.
15. Keeps all members of the team up to date with relevant program information.
16. Supports program leadership in evaluation of current needs, considers future growth and identifies plans for developing appropriate initiatives to support the Department’s infrastructure (i.e., process improvement, etc.).
17. In collaboration with the management, routinely gathers stakeholder feedback, addresses concerns or feedback, and escalates critical issues.
18. As part of programmatic work may support and assist institute-wide cross-departmental projects and initiatives.
19. May monitor budget, track expenditures/transactions, and handle financial administration projects as it pertains to the program.
20. May work on special assignments and projects as needed.

Knowledge, Skills and Abilities:

• Excellent written and oral communication skills.
• Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.
• Knowledge of trends, issues, and accepted practices relevant to the position.
• Excellent attention to detail skills.
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Must possess the ability to independently solve problems, maintain confidentiality and pay attention to detail.
• Demonstrated ability to take initiative.
• Excellent ability to organize, prioritize and follow-through.
• Ability to manage projects with direct supervision.
• Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist.

Minimum Job Qualifications:

High School Diploma required. Bachelor’s degree preferred.

5 years of experience working in a medical or scientific research setting or comparable technology-oriented business environment required; of which 2 years must be in a program coordination /administration role.

Supervisory Responsibilities: Yes, may lead or supervise program administrative staff.

Patient Contact: None

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$77,290.00 - $92,690.00