Program Administrative Support (DOD Clearance)

Connect Talent Solutions; Hampton (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

A project management consulting firm in Virginia seeks a Program Administrative Support professional. The successful candidate will assist the Program Manager and other leads in implementing standards, generating reports, and performing quality audits. Candidates must possess at least a Bachelor's degree and 3 years of project management experience, along with an active DoD security clearance. The role requires excellent communication and organizational skills, with preferred PMP or CAPM certification.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Computer Science, or related field required.
• Minimum 3 years of experience in project management processes with technical projects.
• 3 years of experience in quality assurance auditing required.

Responsibilities

• Coordinate program management processes to ensure standards are implemented.
• Generate monthly status reports for review and approval.
• Perform quality assurance audits on deliverables and reports.

Skills

Project management process

Quality assurance auditing

Technical writing

Analytical skills

Communication skills

Microsoft Office Suite

Education

Bachelor's degree in relevant field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Microsoft Access

Job description

Program Administrative Support (DOD Clearance)

The successful candidate will provide support to the Program Manager and Task/Functional Leads in all phases of the program. The Program Management Office (PMO) Support will be responsible for coordinating the program management processes ensuring standards and contract requirements are implemented in a timely manner. Will also generate monthly status reports and perform quality assurance audits for all products. Facilitation of collaboration between the program and stakeholders is essential in this role.

Duties

• Coordinate program management processes to help ensure that company project management standards and contract requirements are implemented according to established timelines and milestones.
  • Ensure the project management lifecycle is implemented in all projects across the contract.
• Compiles performance input and generates monthly status reports for Program Manager and Task Lead review and approval.
• Compiles and prepares status and follow-on reports as directed.
• Performs quality assurance audits on deliverables, reports, and other documents submitted to the customer. Ensures accuracy in all submitted products.
• Supports leadership in preparation of presentations, reports, contract deliverables, etc.
• Provides support for inventory control of government property.
• Facilitates collaboration between program areas and internal stakeholders.
• Identifies program problem areas and assists in implementing corrective action.
• Performs all other duties, as assigned.

Requirements

• Bachelor's degree in Accounting, Business Administration, Computer Science, Information Systems, Project Management or equivalent work experience is required.
• Must have at least 3 years of experience in project management process, preferably with technical projects in network and or software development.
• Must have at least 3 years of experience performing quality assurance auditing of projects and PM processes.
• One or more years of technical writing experience preferred.
• Advanced skill level for Microsoft Office Suite to include Word, Excel, PowerPoint, Teams, and Access required.
• Effective analytical and problem solving skills.
• Excellent organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills, to include active listening, ability to build rapport, teamwork, and effective writing skills.
• General understanding of DoD contracts and regulations.
• Ability to coordinate multiple assignments, set priorities and to follow through on assignments successfully.
• Must be remain flexible to changing priorities and fast-paced, dynamic project environments and have the ability to adapt.
• Possess effective interpersonal skills to handle sensitive and/or confidential issues, and to interact with a wide range of individuals.
• PMP or CAPM Certification preferred.
• Must have an active DoD security clearance.