Program & Administrative Coordinator, Career & Intl Services

Scripps Research; Mountain House (CA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Retirement plan

Health and welfare plans

Flexible Spending Accounts

Paid vacation

Job summary

Scripps Research in La Jolla, CA is seeking a Program & Administrative Coordinator to support the Career & Professional Development Office and the International Services Office. This role involves coordinating programs, handling communications, managing databases, and ensuring smooth daily operations across two offices.

The ideal candidate is organized, discreet, and capable of juggling competing priorities while engaging with a diverse scholarly community.

Qualifications

• Bachelor's degree or equivalent combination of education and experience in international relations, education, or related fields.
• 2+ years of administrative support, communications, events, or program coordination experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
• Demonstrated ability to manage multiple tasks and deadlines across competing priorities, with strong attention to detail.
• Experience with database or CRM systems and discretion handling confidential information.

Responsibilities

• Coordinate day-to-day CPDO and ISO programs, including orientations, intake, cycle tracking and communications.
• Prepare announcements, newsletters, and collateral; monitor engagement metrics and distribute materials.
• Manage event logistics for on-site and virtual programs, including space, AV, catering, and reminders.
• Maintain inboxes and phone line; support onboarding and FERPA-compliant data handling; assist with travel and calendaring.

Skills

Administrative support

Communication

Multitasking

Discretion

Diversity/Intercultural communication

Education

Bachelor's degree related to international relations/education

Tools

Microsoft Office Suite

Sunapsis

SciQuest

Concur

CRM systems

Job description

Scripps Research in La Jolla, CA is seeking a Program & Administrative Coordinator to support the Career & Professional Development Office and the International Services Office. This role involves coordinating programs, handling communications, managing databases, and ensuring smooth daily operations across two offices.

The ideal candidate is organized, discreet, and capable of juggling competing priorities while engaging with a diverse scholarly community.