Program Administration Specialist

The California State University; Fresno (CA); Hybrid; USD 59,000 - 84,000; Full time

Job summary

California State University, Fresno seeks a Program Administrator to plan and implement extended education programs, including degrees, certificates, and non-credit offerings. You will maintain a portfolio of programs and collaborate with faculty, staff, and external partners to grow enrollment and revenue.

The role emphasizes budget development, contract coordination, and effective communication, with on-site work and occasional remote days per university policy.

Qualifications

• Knowledge of extended education or higher education program administration.
• Knowledge of curriculum planning and creating program outlines.
• Budgeting and purchasing practices and procedures.
• Proficiency with MS Office and Google apps.

Responsibilities

• Plan and implement extended education programming and services.
• Maintain a portfolio of programs including degrees and certificates.
• Collaborate with faculty, staff, and external partners to recruit and promote programs.
• Develop budgets, timelines, and reports for program operations.

Skills

Extended education admin

Curriculum planning

Budgeting & purchasing

Office & Google apps

Relationship building

Education

Four-year college degree

Two years planning experience

Tools

Microsoft Office Suite

Google applications

Job description

Job no: 562629
Work type: Staff
Location: Fresno
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Education Support Professionals

Compensation and Benefits

The anticipated salary hiring range is $5,307 - $5,500 per month , commensurate with qualifications and experience.

The salary range for this classification is $5,307 -$7,554per month.

• This is a full-time, probationary, exempt position.

Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

Reporting to the Director of Programming in the Division of Continuing and Global Education (CGE), the incumbent is part of a team responsible for planning and implementing extended education programming. The team fulfills these responsibilities by building and leveraging relationships with prospective, current, and former students; faculty; staff; and external stakeholders.

Each Program Administration Specialist maintains a portfolio of extended education programs including, but not limited to, academic programs, extension credit, non-credit professional development and personal enrichment programs, Intersessions, and dual enrollment initiatives. The incumbent will focus primarily on academic programs, including degrees, certificates, and credentials.

CGE is the self-supporting academic and professional development unit of California State University, Fresno, known in the California State University system as Professional and Continuing Education (PaCE). As a self-supporting unit, CGE receives no state general fund appropriations. Operations are funded by revenue generated by self-supporting academic and professional development programs.

Key Qualifications

• Knowledge of:
  • Knowledge of extended education, continuing education, or higher education program administration.
  • Knowledge of the procedures and practices in educational program and curriculum planning and the processes required to plan and construct academic programs and course outlines.
  • Budget and purchasing practices, policies and procedures.
  • Knowledge of computer office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google applications).
• Skill/Ability to:
  • Ability to build professional working relationships and coordinate program operations across multiple academic and administrative units.
  • Ability to master sophisticated information systems, electronic workflows, and marketing platforms.
  • Ability to explain complex application, registration, payment, and academic procedures clearly.
  • Ability to identify student concerns and work with appropriate offices to resolve them.
  • Collect and synthesize quantitative and qualitative information to support program recruitment and promotion.
  • Ability to exercise sound judgment and maintain confidentiality when handling sensitive student, personnel, and financial information.
  • Ability to work independently while contributing effectively to a collaborative team.
  • Communicate clearly and concisely, both orally and in writing, and prepare detailed written reports and correspondence.
  • Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities.
  • Ability to determine needs for new or revised programs, plan course hours and credit, develop course outlines with instructors, locate instructors and assist them in understanding and completing contract arrangements.
  • Develop budgets and analyze costs.

Education and Experience

• Equivalent to graduation from a four-year college or university.
• Equivalent to two years of experience in planning classes or programs in a specialized field or area, preferably in higher, extended, or adult education.

Preferred Qualifications

• Knowledge, ability, and/or experience in one or more of the following areas is preferred:
  • Knowledge of higher education admissions processes including applicant evaluation, transcript review, eligibility determination, and decision notification.
  • Knowledge of student services related to registration, payment, withdrawal, grading, and financial aid.
  • Knowledge of student recruitment practices and enrollment pipeline management.
  • Knowledge of marketing campaign planning, budgeting, implementation, and evaluation.
  • Knowledge of academic scheduling, course registration procedures, and institutional deadlines.
  • Ability to work independently while contributing effectively to a collaborative team.
  • Prior experience with extended education, specifically in the CSU.

Department Summary

We proudly serve as the University's central hub for access and innovation, providing educational opportunities to a wide array of audiences that would not be otherwise served by the institution.

Deadline & Application Instructions

Applications received by October 27, 2026 will be given full consideration by the search committee.

Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at [phone].

Jeanne Clery Campus Safety ActNotification

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [e-mail] .

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Advertised: Sep 29 2026 Pacific Daylight Time
Applications close: