Program Administration & Outreach Coord - Temp

Third Sector New England; New York (NY); On-site; USD 34,440 - 38,572; Full time

Benefits offered by this job

Twelve paid holidays

Three weeks vacation

Health insurance

Pension and 403b

Job summary

Third Sector New England seeks a temporary Program Administration & Outreach Coordinator in New York, NY. The role supports all programs and trainings, handling outreach, data entry, and registrations.

It emphasizes Spanish-language outreach, on-site work, and coordinating with staff to meet program requirements. The ideal candidate has strong administrative skills, fluency in English and Spanish, and a track record in community outreach.

Qualifications

• Fluency in English and Spanish is required.
• Proficiency with Microsoft Office and Google Apps.
• Strong administrative and organizational skills with attention to detail.

Responsibilities

• Provide administrative and outreach support for programs and training.
• Recruit participants for on-site trainings and events.
• Document outreach activities, registrations, and follow-ups in the database.
• Coordinate logistics for OSHA and SST trainings and other programs.

Skills

Bilingual English/Spanish

Administrative support

Data entry

Communication skills

Tools

Microsoft Office

Google Drive

Powerbase/Training Connect databases

Job description

Third Sector New England

Program Administration & Outreach Coordinator – Temp

Location: New York, NY

Overview

Worker’s Justice Project (WJP) workersjustice.org was founded in 2010 to address the racial and economic injustices that low-wage immigrant workers face in New York City by building collective power to win institutional change. WJP runs two long-standing worker’s centers in Brooklyn. We promote justice and opportunity for low-wage immigrant workers in New York City by pushing for systematic enforcement and expansion of workplace protections, which include labor and occupational health and safety standards while advocating for industry-specific efforts to improve working conditions. WJP also offers skills-building training to workers in health & safety and industry-specific areas, and we educate immigrant communities about their rights in the workplace and how to exercise those rights.

WJP is a fiscally sponsored project of TSNE tsne.org.

Responsibilities

The Program Administration & Outreach Coordinator will provide administrative and outreach support for all programs and training, including OSHA and SST classes. This role works closely with the Program and Training Administrative Assistant and workers’ rights organizers to handle administrative tasks, ensure program requirements are met, and conduct community outreach to recruit participants for on‑site training and events.

The ideal candidate aligns with WJP’s mission and vision, has a strong track record in administrative processes, demonstrates meticulous attention to detail, and possesses experience in community outreach.

This is an essential, on‑site role (100% on‑site) with a requirement to work most weekends.

Fluency in both English and Spanish is required.

This is a full‑time, temporary position with an anticipated end date of June 2027. Employment beyond June 2027 is dependent on available funding.

Essential Functions

Worker Outreach Organizer Responsibilities

• Communicate with workers mostly in Spanish about their rights, available resources, training opportunities, and WJP’s mission.
• Identify and engage target populations and key outreach locations, including day‑labor corners, construction sites, and community events.
• Conduct outreach through flyering, canvassing, tabling, personal visits, phone calls, and text messages.
• Recruit workers for OSHA, SST, and other WJP programs, and assist with registrations.
• Provide trainees with information about picking up cards, certificates, and other required materials.
• Respond to participant questions and help resolve issues as needed.
• Identify potential worker leaders and conduct one‑to‑one conversations to support their development, including referrals to leadership trainings.
• Assist in planning trainings and facilitating meetings, assemblies, and direct actions.
• Build and maintain relationships with community organizations to raise awareness of WJP’s work.
• Collaborate with WJP staff across centers and teams to coordinate outreach efforts.
• Accurately document outreach activities, registrations, follow‑ups, and worker information in the database.
• Maintain knowledge of NYC neighborhoods and represent WJP professionally in all interactions.

Program & Training Administrative Responsibilities

• Maintain a variety of trainee records, classroom attendance, files and records, including confidential materials.
• Input data information into databases such as Powerbase, Google Drive, NYC DOB Training Connect and others.
• Ensure that all data and paperwork is accurately entered and saved.
• Track program activities, including event registration, program participation, and alumni updates.
• Manage data entry and work with program staff to accurately track members data.
• Ensure role related Google Drive files are up to date and organized appropriately.
• Create and update reports for development and program purposes.
• Collaborate with staff across the org to develop and drive the program.
• Responsible for completing reports and program paperwork.
• Assist in completing other program goals and requirements, such as answering phone calls and assisting members or workers with program questions, requests or needs.
• Set up the logistics for Health and Safety trainings.

Support additional projects and duties as assigned.

Qualifications

• A commitment to WJP’s mission, vision, and values and our workers and worker justice.
• Strong written and verbal communication skills in English and Spanish.
• Spanish fluency is required.
• Performs all functions and activities within the guidelines and philosophy set forth in WJP’s Strategic Plan.
• Proficiency knowledge of Microsoft Office (Excel, Word) and other applications (Google Apps).
• Strong administrative and organizational skills necessary to carry out the job description responsibilities.
• Strong attention to detail and organizational skills.
• Demonstrated initiative and self‑direction in pursuing projects and goals.
• Demonstrated ability to interact effectively and work successfully with persons of diverse backgrounds, including people with different racial, ethnic and class backgrounds, people of different genders, and people with disabilities.
• Ability to handle multiple priorities at the same time.
• Dedication and ability to work a flexible schedule including early mornings, evenings, and/or weekends.

Physical Demands / Work Environment

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions.

Work is performed in an office environment and in close proximity to other workers.

• There may be a need to lift and/or move materials or equipment.
• Able to work outdoors in inclement weather conditions.
• Able to commute using the NYC public transportation system.
• Able to work in an open office space.
• Able to work a flexible schedule including early mornings, evenings, and/or weekends as needed.
• Handle, or feel, objects, tools or controls.
• Reach; traverse; sit or stand (usually for longer periods of time); occasionally ascend/descend; and position self to move.
• Extended periods of time in front of a computer screen is an essential aspect of the position.
• Lift and/or move up to 25 pounds.
• The noise level in the work environment is usually moderate.
• Job is not subject to significant occupational or environmental hazards.
• Likelihood of personal injury would be relatively slight.
• Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

Location: Work will be primarily performed at the South Slope Worker Center/Hub on‑site and occasionally at the Williamsburg Worker Center/Hub and will travel periodically. This position is not eligible for remote work.

Schedule: The regular work schedule for this position is weekends plus 3 weekdays, though there will be occasional 5‑weekday weeks when weekend work is not needed. This is a temporary full‑time position with an anticipated end date of June 2027. Employment beyond June 2027 is dependent on available funding. This role requires the ability to work WJP’s regular business hours and the ability to work regularly in the evenings and on weekends.

Compensation: The starting salary for this position is $25 - $28 per hour.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid‑Time‑Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff.
• 80% Employer‑paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low‑deductible plans.
• Low‑cost Harvard Pilgrim/Point32Health Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer‑paid Life, Long‑and Short‑Term Disability Insurance.
• Employer‑paid Pension and Employee‑paid 403b plan through TIAA.
• ...and more!

Diversity and Inclusion Statement

TSNE/WJP strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE/WJP prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race‑based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE/WJP celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE/WJP's EEO statement extends to volunteers, interns, contractors, vendors, and clients.

Equal employment opportunity, including veterans and individuals with disabilities.