Program Administration Manager - LVI

Galls; Pendergrass (GA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Excellent medical/dental and vision

401(k) retirement plan with company

Flexible benefits

Generous employee discount

Vacation and Personal Time

Paid Holidays

Tuition reimbursement

Daily Pay

Job summary

Galls, via its LVI unit, seeks a Program Administration Manager to plan, direct, and supervise MRO processing, transactional support, reporting, and customer interface activities in line with LVI and DLA requirements.

You will lead Supply Technicians and cross-functional teams, coordinate with IT and PDC, oversee SDRs and data integrity, and ensure Oracle calendars, cost periods, and purchasing periods are loaded and opened annually.

Qualifications

• Proven leadership experience in supply chain or logistics.
• Strong analytical, communication and problem-solving skills.
• Experience managing customer relationships in a fast-paced environment.
• CAC card ability to obtain CAC is required.

Responsibilities

• Plan, direct, and supervise MRO processing and reporting activities.
• Serve as DLA primary interface for transactional processing and order status.
• Maintain certificate requirements and SDR compliance for the team.
• Oversee Oracle calendars, cost periods, and purchasing periods annually.
• Lead Supply Technicians and cross-functional teams to operational readiness.

Skills

Leadership

Analytical

Communication

Problem-solving

Cross-functional teamwork

Tools

Oracle

DLA Web Portal

Job description

WHO WE ARE

LVI, a Galls company, is a multi-faceted Third Party Logistics (3PL) Partner with over 28 years of experience supporting the DLA, Army, Navy, USMC, and Air Force with clothing and textile functions, military logistics, and supply chain solutions to ensure mission-critical combat readiness. LVI offers significant intrinsic value including operational excellence, reputation, and past performance. We have a deep commitment to delivering superior services supporting our customers' personal safety, situation readiness and professional identity needs.

JOB SUMMARY

The Program Administration Manager is responsible for planning, directing, coordinating, and supervising activities related to Material Requisition Order (MRO) processing, transactional support, reporting, and customer interface functions in accordance with LVI and DLA requirements.

WHAT YOU'LL DO

• Order Management: Ensure daily download and processing of DLA orders are completed accurately and on time.

• Reporting: Prepare, maintain, validate, and distribute daily and monthly operational reports to support internal requirements and DLA reporting obligations.

• DLA Customer Interface: Serve as the primary point of contact for DLA regarding transactional processing, order management, transaction history, shipment status reporting, SDRs, and system interface issues. Coordinate the resolution of customer inquiries and transactional issues with internal teams and DLA representatives.

• Certification Oversight: Maintain and supervise all certificate requirements for direct reports and the PDC, ensuring compliance and timely renewals.

• SDR Compliance: Oversee the Supply Discrepancy Report (SDR) process to ensure full compliance with DLA requirements.

• Purchase Order Accuracy: Supervise and assist with the resolution of invalid purchase orders and NSN loads to maintain data integrity.

• Oracle System Management: Ensure calendars, cost periods, and purchasing periods are properly loaded and opened annually in Oracle.

• DLA Web Portal SME: Serve as the subject matter expert for the DLA Web Portal, managing transmissions of Transaction History, Shipment Status, and Daily Report.

Additional Responsibilities

• Team Leadership: Direct, coordinate, and support the daily job functions of Supply Technicians and VVMs, ensuring alignment with operations.

• Cross-Functional Collaboration: Partner with IT, PDC teams, and other stakeholders to support system transitions, process improvements, and operational readiness.

WHAT YOU BRING

• DLA Logistics experience preferred

• Proven leadership experience in supply chain, logistics, inventory management, or government contracting.

• Strong analytical, communication, and problem‑solving skills.

• Experience managing customer relationships and cross‑functional teams in a fast‑paced environment.

• Ability to drive operational excellence while balancing customer needs, compliance requirements, and business objectives.

• Knowledge of Military Supply Systems a plus

• CAC card: Ability to obtain a CAC is required.

WHAT WE OFFER

• Excellent medical/dental and vision coverage- Eligible 1st day of the month after start date

• 401(k) retirement plan with company contribution (because you will retire someday)

• Flexible benefits-choose what you like, ignore the rest

• Generous employee discount

• Vacation and Personal Time

• Paid Holidays

• Tuition reimbursement

• Daily Pay; up to 50% of your pay

EOE/Disability/Vets