Professional Staff Assistant to the AVP of Workforce Development

Colorado Mesa University; Grand Junction (CO); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Health and retirement benefits

Job summary

Colorado Mesa University is seeking an Assistant to the AVP of Workforce Development in Grand Junction. This temporary role supports the FIPSE grant through administrative coordination, scheduling, documentation, and communications with faculty, industry partners, and committee members.

The position emphasizes organization, confidentiality, and proactive support for accreditation and reporting, with a focus on meeting grant deadlines and coordinating across teams within CMU.

Qualifications

• Minimum of one year of experience in administrative support.
• Ability to organize, plan, and manage complex logistics at a high level.
• Excellent communication skills, both verbal and written.
• Ability to work independently and under pressure while maintaining discretion.
• Experience working with diverse audiences is helpful.

Responsibilities

• Coordinate calendars, meetings, and communications
• Maintain grant documentation, including accreditation records, course schedules, and faculty assignments
• Assist with budget tracking, purchasing, and processing requisitions
• Organize events, meetings, orientations, and outreach activities
• Ensure timely and accurate data entry and reporting
• Maintain confidentiality and professionalism in all interactions

Skills

Administrative coordination

Scheduling

Documentation

Communication skills

Confidentiality

Customer service

Education

Associates degree

Job description

ANNOUNCMENT OF POSITION VACANCY

FLSA Status:

United States of America (Non-Exempt)

Compensation:

$19.00/hour

Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!

SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE

At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It's this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.

From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.

Inspired by the soul of the West—the spirit that our region embodies, we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.

Colorado Mesa University Core Values

• Love - Extending oneself for nurturing the growth of self and others


• Dignity - Respecting the intrinsic value of each person and believing that others act from afoundation of goodwill


• Courage - Taking risks in the pursuit of new possibilities


• Humility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others


• Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuingOpportunity


• Curiosity - Cultivating awe and exploring the unknown


• Power - The strength to act collaboratively with individual agency to achieve our goals

SECTION II – THE SEAT

At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the \"right seats\" in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.

The Assistant to the AVP of Workforce Development provides administrative coordination and support for the FIPSE grant. This includes assisting with grant reporting, managing schedules for the grant committee, maintaining records, supporting accreditation documentation, and facilitating communication between faculty, industry partners, and committee members.

This is a temporary position until this grant is completed.

OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS

• Coordinate calendars, meetings, and communications


• Maintain grant documentation, including accreditation records, course schedules, and faculty assignments


• Assist with budget tracking, purchasing, and processing requisitions


• Organize events, meetings, orientations, and outreach activities


• Ensure timely and accurate data entry and reporting


• Maintain confidentiality and professionalism in all interactions

ROLES

Program Operations Support

Focus: Administrative coordination, scheduling, documentation, and logistics across FIPSE grant programs

Community and Campus Liaison

Focus: Responding to inquiries, supporting outreach, and maintaining positive relationships with internal and external stakeholders

ACCOUNTABILITY TO RESULTS

• Timely and accurate administrative support for program operations


• Effective coordination of meetings, schedules, and communications


• Organized and accessible program documentation


• Positive and professional interactions with faculty, students, and partners


• Support for accreditation and compliance processes

CORE PROCESSES

Contributor:

• Program Scheduling and Coordination


• Assist with Grant reporting


• Grant Documentation


• Budget and Purchasing Support


• Event and Outreach Coordination


• Internal and External Communication


• Data Entry

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.

SECTION III – OUR DESIRES FOR RIGHT FIT

We define \"Right Fit\" as someone who embraces our culture, models our values, and understands the work and purpose of this seat. We seek a leader who wants this seat, who brings a commitment to human-scale education, and who has the humility, courage, and curiosity to lead collaboratively through complexity.

The right fit for this seat will:

• Demonstrate strong organizational and communication skills


• Be detail-oriented and proactive in supporting program operations


• Maintain professionalism and confidentiality


• Be comfortable working in a fast-paced, collaborative environment


• Show a commitment to CMU Tech's mission and values

CAPACITY REQUIREMENTS

• Administrative coordination and scheduling


• Written and verbal communication


• Document management and recordkeeping


• Basic budget and purchasing processes


• Event planning and logistics

ESSENTIAL EXPERIENCE

Minimum Requirements:

• Minimum of one year of experience in administrative support.


• Demonstrated ability to organize, plan, and manage complex logistics at a high level.


• Demonstrated customer service and interpersonal skills.


• Proven ability to work independently and under pressure while maintaining a highly professional demeanor with utmost discreton.


• Excellent communication skills, both verbal and written, are essential.

Preferred Qualifications:

• Associates degree from an accredited college or university.


• 2 years' experience in a direct supportive relationship with a senior leadership in an institution of higher education, a governing board or similar organization.

LANGUAGE SKILLS

Ability to read and interpret documents, write professional correspondence, and communicate effectively with diverse audiences.

MATHEMATICAL SKILLS

Ability to apply basic math concepts including percentages, ratios, and budgeting.

REASONING ABILITY

Ability to solve problems, manage multiple tasks, and interpret policies and procedures.

PHYSICAL DEMANDS

Must be able to sit or stand for extended periods and lift up to 20 lbs occasionally.

WORK ENVIRONMENT

Office setting with moderate noise and frequent interaction with faculty, staff, and students.

DIRECT INQUIRIES CONTACT: Mindy Gutierrez, [e-mail]

_Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.

Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.