Professional Staff Assistant to the AVP of Workforce Development

Colorado-Mesa-University; Grand Junction (CO); On-site; USD 22,000 - 31,000; Full time

Job summary

Colorado Mesa University is seeking an Assistant to the AVP of Workforce Development to provide administrative coordination for the FIPSE grant. The role supports grant reporting, scheduling, documentation, accreditation records, and communications with faculty, partners, and committee members.

The position is temporary, non-exempt, and pays $19.00 per hour with health and retirement benefits. It requires strong organizational skills and the ability to work in a fast-paced academic environment.

Qualifications

• Minimum of one year of experience in administrative support.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks under pressure.

Responsibilities

• Coordinate calendars, meetings, and communications for the grant.
• Maintain grant documentation including accreditation records and reports.
• Assist with budget tracking, purchases, and requisitions.
• Organize events, orientations, and outreach activities.
• Ensure timely data entry and reporting; maintain confidentiality.

Skills

Administrative support

Customer service

Communication

Education

Associates degree

Tools

None

Job description

ANNOUNCMENT OF POSITION VACANCYFLSA Status:United States of America (Non-Exempt)Compensation:$19.00/hourCommensurate with education and experience. Excellent health and retirement benefits package:SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTUREAt CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.Colorado Mesa University Core ValuesLove - Extending oneself for nurturing the growth of self and othersDignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwillCourage - Taking risks in the pursuit of new possibilitiesHumility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of othersResiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing OpportunityCuriosity - Cultivating awe and exploring the unknownPower - The strength to act collaboratively with individual agency to achieve our goalsSECTION II – THE SEATAt CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the “right seats” in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.The Assistant to the AVP of Workforce Development provides administrative coordination and support for the FIPSE grant. This includes assisting with grant reporting, managing schedules for the grant committee, maintaining records, supporting accreditation documentation, and facilitating communication between faculty, industry partners, and committee members.This is a temporary position until this grant is completed.OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKSCoordinate calendars, meetings, and communicationsMaintain grant documentation, including accreditation records, course schedules, and faculty assignmentsAssist with budget tracking, purchasing, and processing requisitionsOrganize events, meetings, orientations, and outreach activitiesEnsure timely and accurate data entry and reportingMaintain confidentiality and professionalism in all interactionsROLESProgram Operations SupportFocus: Administrative coordination, scheduling, documentation, and logistics across FIPSE grant programsCommunity and Campus LiaisonFocus: Responding to inquiries, supporting outreach, and maintaining positive relationships with internal and external stakeholdersACCOUNTABILITY TO RESULTSTimely and accurate administrative support for program operationsEffective coordination of meetings, schedules, and communicationsOrganized and accessible program documentationPositive and professional interactions with faculty, students, and partnersSupport for accreditation and compliance processesCORE PROCESSESContributor:Program Scheduling and CoordinationAssist with Grant reportingGrant DocumentationBudget and Purchasing SupportEvent and Outreach CoordinationInternal and External CommunicationData EntryReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.SECTION III – OUR DESIRES FOR RIGHT FITWe define “Right Fit” as someone who embraces our culture, models our values, and understands the work and purpose of this seat. We seek a leader who wants this seat, who brings a commitment to human-scale education, and who has the humility, courage, and curiosity to lead collaboratively through complexity.The right fit for this seat will:Demonstrate strong organizational and communication skillsBe detail-oriented and proactive in supporting program operationsMaintain professionalism and confidentialityBe comfortable working in a fast-paced, collaborative environmentShow a commitment to CMU Tech’s mission and valuesCAPACITY REQUIREMENTSAdministrative coordination and schedulingWritten and verbal communicationDocument management and recordkeepingBasic budget and purchasing processesEvent planning and logisticsESSENTIAL EXPERIENCEMinimum Requirements:Minimum of one year of experience in administrative support.Demonstrated ability to organize, plan, and manage complex logistics at a high level.Demonstrated customer service and interpersonal skills.Proven ability to work independently and under pressure while maintaining a highly professional demeanor with utmost discreton.Excellent communication skills, both verbal and written, are essential.Preferred Qualifications:Associates degree from an accredited college or university.2 years’ experience in a direct supportive relationship with a senior leadership in an institution of higher education, a governing board or similar organization.LANGUAGE SKILLSAbility to read and interpret documents, write professional correspondence, and communicate effectively with diverse audiences.MATHEMATICAL SKILLSAbility to apply basic math concepts including percentages, ratios, and budgeting.REASONING ABILITYAbility to solve problems, manage multiple tasks, and interpret policies and procedures.PHYSICAL DEMANDSMust be able to sit or stand for extended periods and lift up to 20 lbs occasionally.WORK ENVIRONMENTOffice setting with moderate noise and frequent interaction with faculty, staff, and students.DIRECT INQUIRIES CONTACT: Mindy Gutierrez, [e-mail] TO APPLY: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:Cover letterResumeCopy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.