Professional Services Contracts Manager

okgov; Oklahoma; On-site; USD 63,000 - 77,000; Full time

Job summary

The Oklahoma Health Care Authority (OHCA) seeks a Professional Services Contracts Manager to lead contract development for professional services with an estimated program of about $107 million annually.

You will analyze procurement trends, implement strategies, and ensure efficiency and compliance across state policies. The role reports to the Senior Director and involves coordinating with Central Purchasing and Audit divisions.

Responsibilities

• Monitors and analyzes trends in public procurement and implements new strategies to ensure the program aligns with state and agency goals. Assess changes to program to certify objectives are met.
• Researches and interprets applicable federal and state laws, regulations, rules, and policies; prepares impact analysis of proposed legislation; and advises management of need for changes and revisions in agency policy.
• Advises subordinates, supervisors and other interested groups of the proper interpretation of laws, policies and procedures.
• Develops & implements procedures and practices, program evaluation, and problem resolutions. Constructs internal controls to mitigate risk to agency and state. Analyzes workflow & sequence of operations. Ensures deadlines and division goals are met.
• Acts as mediator between vendors and agency staff to resolve contractual issues before problem escalates to protest or hearing stage. Reviews facts of disputes and recommends appropriate settlements. Represents agency at hearings before Administrative Law Judge or State Purchasing Director.
• Acts as liaison between agency and the Office of Management and Enterprise Services, Central Purchasing Division and the Pre-Audit Division on issues pertaining to budget and encumbrances, and with auditors during agency level procurement system reviews and audits.
• Prepares instructions, documents problems and proposes solutions regarding procurement systems and procedures. Prepares necessary reports and maintains records for the area of responsibility in accordance with state and federal statutes and agency policy.
• Represents the Oklahoma Health Care Authority at various meetings, including meetings with other agencies, public or private sector groups to explain the functions, procedures and legal guidelines concerning agency acquisitions. Presents professional services contracts to the agency's Board of Directors for their review and consideration. Conducts periodic training on the agency's electronic contracts system.

Job description

Professional Services Contracts Manager

Job Posting Title

Agency: 807 HEALTH CARE AUTHORITY

Supervisory Organization: Contracts

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date: (Continuous if Blank)

Full/Part-Time: Full time

Job Type: Regular

Compensation: $69,916.00/annual

Why You'll Love Working Here

At the Oklahoma Health Care Authority (OHCA), your work matters. Every day, our team helps ensure Oklahomans have access to better health and better care. Guided by our core values, Passion for Purpose, Trust & Transparency, Empowerment & Accountability, Best-in-Class, Outcome-Driven, and Servant Leadership , we foster a workplace where people feel supported, respected, and empowered to make an impact. Learn more about OHCA.

Let's Talk Benefits

• Generous state-paid benefit allowance to offset insurance premiums.
• A wide selection of insurance plans with no pre-existing condition exclusions.
• Flexible Spending Accounts for health care and dependent care.
• Retirement Savings Plan with employer contributions.
• 11 paid holidays annually.
• 15 days of vacation and 15 days of sick leave in the first year.
• Longevity Bonus recognizing years of public service.
• Public Service Loan Forgiveness eligibility and tuition reimbursement.
• Wellness benefits, including an on-site gym and fitness center discounts.

Job Description

Location: 4345 N Lincoln Blvd, Oklahoma City, OK 73105

Salary: $69,916.00/annual

Work Schedule: Monday - Friday

Primary Hours: 8:00 a.m. - 5:00 p.m.

Agency/Division Information

The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency's core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office.

Position Purpose

Under the direct supervision of the Senior Director, the Professional Services Contracts Manager plans, leads and coordinates professional services contract development functions for the agency, estimated at $107 million annually. Analyzes trends, implements strategies, and performs audits to ensure unit is performing efficiently. Schedules staff duties and evaluate work performance.

Essential Functions May Include

• Monitors and analyzes trends in public procurement and implements new strategies to ensure the program aligns with state and agency goals. Assesses changes to program to certify objectives are met.
• Researches and interprets applicable federal and state laws, regulations, rules, and policies; prepares impact analysis of proposed legislation; and advises management of need for changes and revisions in agency policy. Advises subordinates, supervisors and other interested groups of the proper interpretation of laws, policies and procedures.
• Develops & implements procedures and practices, program evaluation, and problem resolutions. Constructs internal controls to mitigate risk to agency and state. Analyzes workflow & sequence of operations. Ensures deadlines and division goals are met.
• Acts as mediator between vendors and agency staff to resolve contractual issues before problem escalates to protest or hearing stage. Reviews facts of disputes and recommends appropriate settlements. Represents agency at hearings before Administrative Law Judge or State Purchasing Director.
• Acts as liaison between agency and the Office of Management and Enterprise Services, Central Purchasing Division and the Pre-Audit Division on issues pertaining to budget and encumbrances, and with auditors during agency level procurement system reviews and audits.
• Prepares instructions, documents problems and proposes solutions regarding procurement systems and procedures. Prepares necessary reports and maintains records for the area of responsibility in accordance with state and federal statutes and agency policy.
• Represents the Oklahoma Health Care Authority at various meetings, including meetings with other agencies, public or private sector groups to explain the functions, procedures and legal guidelines concerning agency acquisitions. Presents professional services contracts to the agency's Board of Directors for their review and consideration. Conducts periodic training on the agency's electronic contracts system.
• Works with Director of Professional Contracts and General Counsel to ensure that professional services contracting meet all requirements of state and federal law, regulations, and agency policy and operating guidelines. Required to research, understand and implement any new requirements pursuant to state and