Professional Services

Northern Valley Indian Health; DeKalb (IL); On-site; USD 32,000 - 52,000; Part time

Job summary

Northern Illinois University welcomes a diverse community and seeks an Extra Help employee for the Undocumented Student Resource Center (USRC). The role focuses on providing administrative and operational support, coordinating center coverage, scheduling, and event logistics to help undocumented students succeed.

Required are one year of related office experience, bilingual Spanish, and strong MS Office skills.

Qualifications

• One-year experience working with undocumented or immigrant communities in an office environment.
• Bilingual written and spoken Spanish.
• Two years of work experience in a receptionist or administrative assistant role.
• Demonstrated experience with Microsoft Office Suite with advance experience using Outlook, Teams, and Excel.

Responsibilities

• Provide broad administrative, operational, and program support for the Undocumented Student Resource Center.
• Assist with center coverage coordination and scheduling student appointments.
• Support event logistics, data collection, and general office operations.
• Maintain confidentiality and respond to routine and non-routine needs in a high-traffic student support environment.
• Support staff and student employees and coordinate with multiple departments.

Skills

Bilingual Spanish

Office admin experience

Receptionist experience

MS Office: Outlook/Teams/Excel

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Job description

Find your Career at Northern Illinois University!

Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including the employment dates and duties for all positions held.

Current NIU students carrying six or more hours are not eligible for extra help employment.

Employment is contingent upon your passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Classification Title

Classification Title Professional Services

Position Number

Position Number 00038781

Posting Date

Posting Date 09/09/2026

Closing Date

Closing Date 10/09/2026

Position Title

Position Title Professional Services

Employee Class

Full Time/ Part Time

Full Time/ Part Time Part-Time

FTE

FTE 0.67

Department

Department Acad Div, Equity & Inclusion

College/Unit

College/Unit Acad Div, Equity & Inclusion

Division

Division Div Acad Div, Eqty & Inclusion

Location

Location CL 230

Link to Department Homepage

Position Summary, Requirements, and Qualifications

Position Summary

Northern Illinois University welcomes a diverse community of people and is committed to providing all students with access and support so that they can be successful. NIU also recognizes that undocumented students have a number of factors that impact their path to earning a college degree. The university is proud of its long-standing commitment to fostering an environment that is committed to student success, and through the USRC , we can center the experiences and needs of our undocumented students. The work of the USRC centers undocumented students’ path to earning their degrees through programs and resources that support them, and all NIU students, in achieving their goals, find and utilize resources and see their dreams realized.
USRC is in need of temporary administrative support. We are for an Extra Help employee who will provide a broad administrative, operational, and program support for the Undocumented Student Resource Center. This position assists with center coverage coordination, assistance with scheduling student appointments, processes, event logistics, data collection, and general office operations. Work requires the ability to organize tasks, support staff and student employees, maintain confidentiality, and respond to a wide range of routine and non-routine office needs in a high-traffic student support environment that fosters a welcoming and inclusive environment.

Education/Experience

• One-year experience working with undocumented or immigrant communities in an office environment.
• Bilingual written and spoken Spanish. Experience with reading and translating documents from English to Spanish and Spanish to English.
• Two years of work experience in a receptionist or administrative assistant role.
• Demonstrated experience with Microsoft Office Suite with advance experience using Outlook, Teams, and Excel.
• Experience supervising student employees or volunteers.
• Experience with event planning and project management.
• Experience with budgets, recordkeeping, or online systems.
• Experience processing payroll.
• Demonstrated experience with Microsoft Office Suite with advance experience using Outlook, Teams, and Excel.

Preferred Qualification

• Availability to work evenings and weekends based on programming events. Typically scheduled in advance.
• Demonstrated advanced skill in customer service and management of office operations.
• Advanced skill in Microsoft Outlook, Teams, and Excel.
• Ability to organize, prioritize, and manage multiple tasks.
• Knowledge of university processes for financial or contractual documentation.
• Ability to work effectively with diverse populations, including undocumented and mixed status students.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately
• Ability to provide verbal and written communications.

Physical Demands

• Must be able to sit at a computer for serval hours at a time.
• Must be able to carry items to presentations and tabling events, possibly a distance away from the event.
• Ability to lift up to 50lbs.
• Ability to stand and/or sit for long periods of time, inside and outdoors

Appointment and Compensation Details

Anticipated Start Date

Anticipated Start Date 09/01/2026

Standard Hours Per Week 25

Working Hours

Working Hours M-F, 8-4:30, evenings, weekends, holidays and closures as needed

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
[e-mail]
815-753-5560

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of affirmative Action and Equal Opportunity ( AAEO ) at [e-mail] .

Safety Information

NIU provides annual reports on campus security and fire safety.

• Transcripts (unofficial with official required at hire)