Professional / Managerial / Administrative

Mount Sinai Medical Center; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a prestigious healthcare institution as a Secretary III, where you will play a crucial role in supporting the OB/GYN department. This full-time position offers a dynamic work environment with responsibilities that include managing correspondence, maintaining departmental records, and ensuring effective communication. You will be part of a dedicated team committed to delivering exceptional patient care. This is an opportunity to grow in a respected organization that values unity and inclusion, fostering a culture of respect and continuous learning. If you are organized, professional, and passionate about healthcare, we invite you to apply and contribute to our mission of transforming healthcare.

Qualifications

• Prior secretarial experience in a hospital or office environment.
• Knowledge of medical terminology is essential.

Responsibilities

• Handles and prepares correspondence for department personnel.
• Maintains cleanliness and orderliness of work station.
• Responds to routine and emergency inquiries in a timely manner.

Skills

Medical Terminology

Communication Skills

Organizational Skills

Education

High School Diploma or Equivalency

Job description

Description

Secretary III-Union Square OB/GYN-Mount Sinai Union Square-Full Time, M-F, Days, No Weekends

Answers telephones, screens and directs incoming phone calls, takes messages and responds to inquiries requiring knowledge of departmental operations and schedules in a professional manner. Interacts with Medical Center and non-Medical Center personnel in a professional and courteous manner

Responsibilities

• Handles and prepares correspondence for department personnel as assigned
• Determines layout of documents and organizes same based on audience and word processing capabilities
• Possesses satisfactory knowledge of medical terminology
• Coordinates work and that of others, as required
• Facilitates staff activities based on personal observation and feedback form other personnel
• Ensures meeting times and appointments are clearly communicated, and are in accordance with other priorities, time-frames and dates desired
• Ensures that minutes of meetings are prepared in an effective manner based on accuracy and thoroughness of documentation
• Maintains cleanliness and orderliness of work station
• Maintains a variety of departmental records and logs by manually writing information as well as entering information into computerized database
• Checks entries for accuracy and periodically compiles same into report format
• Maintains records in an orderly manner and in accordance with established record keeping system
• Ensures quality and timeliness with which materials are photocopied (based on extent to which materials are ready by time/date desired, appearance of photocopied materials)
• Opens, reviews, sorts, dates, stamps and distributes mail received
• Responds to routine and emergency inquiries in a timely manner

Qualifications

• High School Diploma or Equivalency
• Prior secretarial experience in a hospital or office environment

Collective bargaining unit: SEIU 1199-MSBI

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $32.92 - $32.92 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

SEIU 1199 at Mount Sinai Beth Israel and MS Downtown, BWZ - Union Square Ob Gyn - USD, Union Square - Downtown

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $32.9241 - $32.9241 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.