Professional Education Meeting Planner

Saluda Medical; Minneapolis (MN); On-site; USD 55,000 - 75,000; Full time

Job summary

Saluda Medical is seeking a Professional Education Meeting Planner to support our Educational team in Minneapolis, MN. You will organize logistics for customer and internal meetings to ensure seamless experiences for both internal and external customers.

Responsibilities include planning large regional and national educational summits, venue sourcing, contract approvals, on-site logistics, attendee data management, Sunshine Act submissions, and cross-functional coordination with Finance and

Qualifications

• 3+ years of work experience, preferably in event planning and supporting multiple people
• Associate Degree required; Bachelor’s degree preferred
• Experience in medical device/med tech environment around event contracting and conference logistics
• Experience managing multiple calendars across different time-zones and teams
• Strong writing skills with high attention to detail in written materials
• Organizational, proactive, reliable and able to handle shifting priorities
• 30% travel expected

Responsibilities

• Plan meetings for large professional education programs such as Regional and National Educational Summits
• Initiate venue sourcing and contract management including internal and legal approvals
• Manage logistics such as registration, RSVP lists, rooming lists, airfare, transportation, F&B, AV
• Assist with on-site logistics and local/regional programs
• Administer attendee database and assist with metrics and Sunshine Act submissions
• Submit and manage POs and invoices in collaboration with Finance
• Provide support on complex tasks like calendar management, agendas, and note-taking
• Offer general administrative support such as internal meeting planning

Skills

Meeting planning

Administrative support

Calendar management

Attention to detail

Project management

Communication

Education

Associate degree

Bachelor’s degree

Job description

Saluda Medical is a commercial‑stage medical device company focused on developing treatments for chronic neurological conditions using its novel closed‑loop neuromodulation platform. The company’s proprietary technology senses and measures neural responses to stimulation and automatically adjusts therapy based on real‑time neurophysiological feedback.

Saluda Medical’s first product, the Evoke® System, is designed to deliver known, consistent, and personalized spinal cord stimulation therapy by objectively measuring neural responses and maintaining therapy within a prescribed therapeutic window. Saluda Medical is headquartered in Minneapolis, Minnesota.

At Saluda, we challenge boundaries. We innovate and think beyond the conventional. Our focus is to revolutionize the standard of care in neuromodulation to positively impact patient’s lives.

We are looking for a Professional Education Meeting Planner to support Saluda’s educational programs and Professional Education team to drive consistently professional and compliant experience for HCPs. You will organize logistics for customer and internal meetings to ensure seamless interactions for both internal and external customers.

Responsibilities

• Meeting planning for large professional education programs such as Regional and National Educational Summits.
• Initiate venue sourcing and contract management including internal and legal approvals.
• Manage logistics such as event registration, RSVP lists, rooming lists, airfare, ground transportation, food and beverage, meeting space, AV, etc.
• Assist with on‑site logistics
• Additional logistics support for local and regional programs such as HCP travel accommodations
• Administers the database of program attendees and assists with metrics and analysis on programs
• Data collection and assist with submissions and deadlines related to Sunshine Act requirements and monthly expense reports
• Submits and manages POs and invoices for the department, partnering with Finance and Accounting teams
• Provides support on oftentimes complex tasks, including but not limited to: project management, calendar management, setting agendas, and note‑taking during internal and external meetings
• General administrative support, such as calendar management, planning internal cross‑functional meetings, etc.

Qualifications

• 3+ years’ work experience minimum, ideally with event planning and administrative assistant experience supporting multiple people as well as experience working at a high‑growth startup company
• Associate Degree required; Bachelor preferred
• Experience in medical device/med tech environment around event contracting and conference logistics
• Experience managing multiple calendars at once across different time‑zones and teams
• Strong writing skills with very high attention to detail in composing and proofing written materials
• Ability to remain organized, proactive, reliable, react with flexibility to shifting priorities and deadlines, and manage many threads simultaneously
• High degree of professionalism in working with executives both internally and externally
• 30% travel expected

Saluda Medical embraces diversity and equal opportunity. We are committed to building a team representative of a variety of backgrounds, perspectives and skills. We believe people are the source of our inspiration and innovation.