Professional Education Coordinator

Sirtex; Woburn (MA); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

Hybrid work schedule

Health insurance

401k matching

Job summary

Sirtex is seeking a Professional Education Coordinator to support day-to-day operations of the Professional Education team, coordinating speaker programs, SOWs, faculty logistics, and event administration for hands-on labs, webinars, and large symposia.

The role ensures flawless execution in compliance with AdvaMed and Sunshine Act guidelines, with a hybrid schedule of 3 days in the office and 2 days remote. 1–3 years of relevant experience preferred.

Qualifications

• Bachelor's degree in Business, Marketing, Communications, Healthcare Administration, or a related field.
• 1–3 years of experience in event coordination, project coordination, administrative support, customer service, or a related role.
• Strong organizational and project coordination skills.

Responsibilities

• Coordinate end-to-end logistics for physician education programs, including speaker programs, advisory boards, and select hands-on educational programs.
• Build and manage program timelines to keep planning on track and ensure all approvals and required steps are completed.
• Coordinate Speaker Statements of Work (SOWs), consulting agreements, amendments, and required documentation in partnership with Legal and Compliance.
• Track contract status and follow up on outstanding approvals to ensure speakers are contracted in advance of scheduled programs.
• Coordinate faculty logistics, including invitations, travel, accommodations, honoraria, and reimbursement documentation.
• Build and manage event registration pages in Cvent, oversee attendee communications, and track registrations through program completion.
• Coordinate attendee travel and hotel accommodations to support educational programs.
• Assist with post-program reporting, attendance tracking, attendee follow-up communications, and processing attendee reimbursements.
• Assist with speaker nominations, onboarding activities, and updating the active speaker roster as needed.

Skills

Event coordination

Project coordination

Administrative support

Customer service

Cross-functional teamwork

Problem solving

Cvent experience

Travel coordination

Compliance awareness

Education

Bachelor's degree in Business/Marketing/Communications/Healthcare Administration

Tools

Cvent

Job description

Job Description

The Professional Education Coordinator is responsible for supporting the day-to-day operations of the Professional Education team, including speaker programs, program coordination, Statements of Work (SOWs), faculty logistics, event administration, attendee communications, reporting, and other coordinator-level operational support. This role ensures that all training events—whether hands-on bio-skills labs, virtual webinars, or large-scale symposia—are executed flawlessly, on time, and in strict compliance with medical device industry regulations (e.g., AdvaMed Code, Sunshine Act).

NOTE: We are currently only considering local applicants who can adhere to our hybrid work schedule (currently 3 days/week in office and 2 days/week remote)

Key Responsibilities

• Coordinate end-to-end logistics for physician education programs, including speaker programs, advisory boards, and select hands-on educational programs.
• Build and manage program timelines to keep planning on track and ensure all approvals and required steps are completed.
• Coordinate Speaker Statements of Work (SOWs), consulting agreements, amendments, and required documentation in partnership with Legal and Compliance.
• Track contract status and follow up on outstanding approvals to ensure speakers are contracted in advance of scheduled programs.
• Coordinate faculty logistics, including invitations, travel, accommodations, honoraria, and reimbursement documentation.
• Build and manage event registration pages in Cvent, oversee attendee communications, and track registrations through program completion.
• Coordinate attendee travel and hotel accommodations to support educational programs.
• Assist with post-program reporting, attendance tracking, attendee follow-up communications, and processing attendee reimbursements.
• Assist with speaker nominations, onboarding activities, and updating the active speaker roster as needed.

Qualifications

• Bachelor's degree in Business, Marketing, Communications, Healthcare Administration, or a related field. Experience in Medical Devices, Pharma, or Healthcare field highly preferred but not required.
• Work experience in lieu of a degree will be considered.
• 1–3 years of experience in event coordination, project coordination, administrative support, customer service, or a related role.
• Strong organizational and project coordination skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience working with event management platforms (e.g., Cvent) is preferred.
• Experience coordinating meetings, events, or travel arrangements is preferred.
• Ability to work collaboratively with cross-functional teams and external partners.
• Strong problem-solving skills and a proactive, customer-service-oriented mindset.
• Compliance Knowledge: Experience with AdvaMed guidelines and Healthcare Professional (HCP) spend reporting is a significant plus.
• Clinical Familiarity: Basic understanding of the IR suite environment and oncological terminology is a significant plus.
• Travel: Ability to travel 5-10%, including weekends for events or meetings.

The target base salary range for this position will range from $50,000 to $68,000 annually. Individual compensation for this job requisition will be based on non-discriminatory factors, including geographic location, skills, experience, education and other factors as they relate to the position requirements. Actual compensation may vary depending on the confirmed job-related skills and experience.

In addition to the expected base compensation, this role is eligible to participate in Sirtex’s incentive programs (target bonus of 5% for this position) and benefit plans, which include paid sick and vacation time, health insurance and a generous 401k matching program.

Benefits

• Diverse and flexible work arrangements to achieve the optimum balance between work and personal responsibilities.
• A culture of respect, diversity, collaboration, and innovation fostering inclusiveness and superior performance.
• A commitment to support ongoing professional growth through career development, on the job experiences and training opportunities.
• Challenging work which supports the development of new and better ways to improve clinical outcomes for oncology treatment around the world.
• An unwavering commitment to company values, employee safety and excellence in everything we do.

All your information will be kept confidential according to EEO guidelines.

Sirtex is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or age. Sirtex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.