Professional Development Program Coordinator, Center for Women in Law

University of Texas; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Shuttle/Cap Metro access

Tuition assistance

Retirement plan

Job summary

University of Texas in Austin seeks a Professional Development Program Coordinator within the School of Law to design, implement, and advance center programs for law students and lawyers. The role involves coordinating in-person and virtual programming, and managing the Center’s online presence and communications strategy.

The coordinator will work with CWIL leadership, volunteers and external experts, coordinating logistics, registrations and post-event follow-up, while ensuring a seamless

Qualifications

• Bachelor’s degree and at least three years of relevant experience in program development, project management, communications or a related field.
• Ability to plan, coordinate and execute professional programs, and manage competing priorities and meet deadlines.
• Excellent written, verbal and interpersonal communication skills.
• Experience building and maintaining effective working relationships with a variety of stakeholders.
• Experience with website content development and management and digital communications (preferred).

Responsibilities

• Implement professional development programs with guidance from CWIL leadership and coordinate logistics and event planning execution.
• Develop and manage CWIL’s online presence, including website updates and social media content.
• Facilitate team operations and internal coordination to ensure smooth meetings and projects.
• Build relationships with UT leadership, staff, and stakeholders to foster engagement and governance.
• Collect and analyze program data to inform ongoing development and evaluation.

Skills

Program development

Project management

Communications

Education

Bachelor’s degree

Tools

PowerPoint

Word

Excel

Zoom

Job description

Position Details

• Hiring Department: School of Law
• Position Open To: All Applicants
• Weekly Scheduled Hours: 40
• FLSA Status: Exempt from FLSA
• Earliest Start Date: Immediately
• Position Duration: Expected to Continue
• Location: UT MAIN CAMPUS

Purpose

Under direction of the Center’s leadership, the Professional Development Program Coordinator provides support in the design, implementation and advancement of Center’s programs and initiatives for law students and lawyers at all stages of their career. The Coordinator works closely with the Center’s team, leadership, supporters, volunteers and outside experts to develop and deliver both in-person and virtual programming. This position also leads the development and maintenance of the Center’s online presence and helps facilitate effective team operations and organizational coordination. The Coordinator is highly organized and detail-oriented with the ability to independently manage multiple projects and competing deadlines, is proactive, has excellent verbal and written communication skills, has experience with digital communications and website content management, has a collaborative approach to teamwork and the ability to anticipate organizational needs.

Responsibilities

• Implement professional development programs with guidance from CWIL leadership. Assist in the Center’s program planning and development. Coordinate logistical and operational activities for all aspects of the Center’s programs, including program progress, timelines, budgetary reviews, and event planning execution. Communicate and coordinate with university staff, UT’s CLE team, presenters, collaborators and attendees. Arrange program logistics, including space reservations, parking, printing, catering and other items as needed. Coordinate business and vendor activities as needed, including processing event forms, purchase requests, payment and contracts as required by University policies. Develop, distribute and manage invitations, registrations and participant communications to ensure a seamless experience from registration through program attendance and post-attendance follow-up. Provide on-site administration to facilitate the smooth operation of events.
• Develop and execute the Center’s online presence and communications strategy. Develop social media strategies; create, manage and routinely update the CWIL website; develop and distribute appropriate CWIL content; and collect and analyze social media and digital engagement data for internal assessment. Collaborate with the development team to coordinate communications and outreach efforts. Manage the technology and logistics associated with virtual and hybrid programming, including online registration, event hosting, participation communications and post-event surveys.
• Facilitate team operations and internal coordination with CWIL leadership. Support effective teamwork by anticipating operational and logistical needs, coordinating internal activities, and helping ensure that meetings, projects and day-to-day operations run smoothly.
• Build and maintain strong working relationships with University leadership and staff, Center leadership, and Power Circle members to foster engagement, facilitate communication and support effective governance. Assist with coordination, information sharing, meeting preparation and follow-up, and help ensure effective collaboration among the Center’s leadership and key stakeholders.
• Assist in assessing program effectiveness and impact and identifying opportunities for continuous improvement. Collect, monitor and analyze program data, including enrollment, participation and registration data and participant satisfaction. Assist with program evaluation data collection, participant surveys and reporting to help inform program development and ensure the use of best practices.
• Other related responsibilities and functions as assigned.

Required Qualifications

Bachelor’s degree and at least three years of relevant experience in program development, project management, communications or a related field. Demonstrated ability to plan, coordinate and execute professional programs, and manage competing priorities and meet deadlines. Experience building and maintaining effective working relationships with a variety of stakeholders and client groups. Strong organizational skills, attention to detail and follow-through. Excellent written, verbal and interpersonal communication skills. Ability to be flexible, take initiative and exercise sound judgment. Ability to work both independently and in a highly collaborative team environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with website content development and management and digital communications. Proficiency with Zoom and MS Office tools particularly PowerPoint, Word and Excel. Ability and interest in learning new technologies and systems. Previous experience in coordinating events and managing vendor relationships.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines. On-site work is the normal expectation for this position.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Benefits

Competitive health benefits (employee premiums covered at 100%; family premiums at 50%); Teachers Retirement System of Texas defined benefit retirement plan; 403(b) and 457(b) programs; tuition assistance; free rides on UT Shuttle and Capital Metro buses with staff ID card. For more details, please see: https://hr.utexas.edu/prospective/benefits

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.