Production Specialist Payroll Operations

Darwin Recruitment; Town of York (NY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Darwin Recruitment on Long Island is seeking a detail‑oriented Production Specialist to support payroll production and packaging for business clients. This on‑site role with hybrid flexibility focuses on accurate preparation, quality checks and timely distribution of payroll documents.

You will print, sort, collate and package checks and statements, organize materials by client, operate production equipment, and maintain a clean, efficient workspace.

Qualifications

• Experience in production, print room, mailroom, packaging or similar high-volume operations.
• Excellent attention to detail and accuracy in repetitive tasks.
• Strong organization and deadline management in fast-paced settings.
• Comfort with printed documents, computer systems and production equipment.
• Discretion with confidential payroll information.
• Able to work on-site on Long Island.

Responsibilities

• Support the day-to-day operation of the payroll production and packaging room.
• Print, sort, collate and package payroll checks, employee statements and client documents.
• Organise payroll materials by client and ensure packages are complete and correctly prepared.
• Perform quality checks to identify missing, incorrect or duplicated documents.
• Prepare completed payroll packages for dispatch, delivery or collection.
• Operate production equipment, printers and document-handling machinery.
• Handle confidential payroll and employee information with discretion.
• Maintain an organised, clean and efficient production workspace.
• Work with payroll and operations colleagues to meet deadlines.
• Follow established processes to maintain accuracy, security and quality.

Skills

Attention to detail

Production experience

Organization

Production equipment familiarity

Reliability

Discretion

Team collaboration

On-site work

Job description

Production Specialist – Payroll Operations

Location: Melville, Long Island, NY

Salary: $45,000-$55,000 per year

Working arrangement: Full-time, hybrid

About the Company

An established payroll and human capital services provider helping small and growing businesses manage their payroll and workforce administration through modern cloud-based technology and personalised support.

Founded in 2006, the business combines technology with a hands-on, service-led approach, supporting organisations with accurate, reliable payroll operations. Following continued growth, the company is looking to expand its operational team with a dependable Production Specialist.

The Opportunity

We are looking for a detail-oriented and organised Production Specialist to join a busy payroll operations team on Long Island.

This is a hands-on, on-site role supporting the production and preparation of payroll materials for business clients. You will help ensure payroll documents and related materials are accurately prepared, organised, quality-checked and ready for distribution within strict deadlines.

This opportunity would suit someone with experience in print production, document processing, mailroom operations, packaging or a similar high-volume administrative production environment. Previous payroll industry experience would be beneficial but is not necessarily essential.

Key Responsibilities

• Support the day-to‑day operation of the payroll production and packaging room.
• Print, sort, collate and package payroll checks, employee statements and associated client documents, as required.
• Organise payroll materials by client and ensure packages are complete and correctly prepared.
• Perform quality checks to identify missing, incorrect or duplicated documents before distribution.
• Prepare completed payroll packages for dispatch, delivery or collection in line with established deadlines.
• Operate production equipment, printers and document‑handling machinery, following training and procedures.
• Handle confidential payroll and employee information with discretion and care.
• Maintain an organised, clean and efficient production workspace.
• Work collaboratively with payroll and operations colleagues to resolve discrepancies and meet client deadlines.
• Follow established processes to maintain accuracy, security and consistent service quality.

What We’re Looking For

• Previous experience in a production, print room, mailroom, packaging, document processing or similar operational role.
• Strong attention to detail and a methodical approach to repetitive, accuracy‑critical tasks.
• Good organisational skills and the ability to manage deadlines in a fast‑paced environment.
• Comfortable working with printed documents, computer systems and production equipment.
• A reliable, proactive approach with a strong sense of responsibility.
• Ability to follow established procedures and handle confidential information appropriately.
• A team‑oriented attitude and willingness to support colleagues during busy periods.
• Ability to commute to the company’s Long Island office and work on‑site.

Desirable experience:

• Previous work within payroll services, financial services or another environment handling confidential documents.
• Experience preparing high‑volume document batches, checks or client packages.
• Familiarity with quality‑control procedures, printing equipment or dispatch processes.

What’s on Offer?

• An opportunity to join an established and growing payroll services business.
• A hands‑on role within an operational team where accuracy and reliability matter.
• On‑the‑job training and the opportunity to develop production and payroll operations knowledge.
• A collaborative working environment with an established client‑service operation.
• Estimated annual salary of $45,000-$55,000, depending on experience.