Production Specialist I

Lexitas; Washington; Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off and paid holidays

Company paid maternity leave

Baby bonding leave

Military leave

Job summary

Lexitas, a fast-growing national provider of legal and corporate support services, seeks a Production Specialist I to join our remote team. You will prepare, process, and deliver critical business, medical, and billing records for civil litigation, with emphasis on accuracy and confidentiality.

Responsibilities include reviewing, printing, scanning, labeling, and delivering records via FTP or secure portals; maintaining databases; supporting billing and workflow; and ensuring HIPAA compliance in

Qualifications

• High school diploma or equivalent.
• Experience with Adobe Acrobat and Microsoft Office.
• General understanding of medical or legal records.
• Familiarity with subpoenas, written depositions, or affidavits is a plus.
• PDF manipulation and handling physical files.
• Reliable attendance and punctuality.
• Familiarity with the deposition process is a plus.

Responsibilities

• Review, prepare, and process physical and electronic records for civil litigation.
• Extract and archive files from CDs, USBs, and hard drives.
• Print, scan, bind, and deliver records via FTP, online repository, or physical shipment.
• Apply Bates labeling, OCR, bookmarking, and tabbing to records.
• Ensure all files meet quality standards prior to delivery.
• Maintain internal databases and update client profiles, tracking, and order notes.
• Collaborate with billing to ensure accurate invoicing.
• Support team with mail processing, stocking, and workspace organization.
• Follow HIPAA regulations and uphold confidentiality.

Skills

Attention to detail

Communication

Independent work

Team collaboration

Adaptability

Time management

Education

High school diploma or equivalent

Tools

Adobe Acrobat

Microsoft Office

Job description

PRODUCTION SPECIALIST I:

Lexitas delivers technology-enabled legal support services. If accuracy, organization, and quality are your strengths, you’ll fit right in.

LOCATION:

This is a full-time, Remote position. Lexitas provides a fully equipped home office setup, including a company-issued laptop.

PAY RANGE:

$22-$25/hr

BENEFITS:

Medical, dental, and vision coverage; 401(k) with company match; paid time off and paid holidays, company paid maternity, baby bonding and military leave.

Join a High-Growth Legal & Corporate Services Leader

ABOUT THE ROLE:

We’re seeking a detail-oriented and highly organized Production Specialist to join our growing team. In this role, you’ll be at the heart of our litigation support operations—preparing, processing, and delivering critical business, medical, and billing records for legal cases. From document organization to electronic processing and quality control, your work will directly support our mission of providing seamless legal support services to clients nationwide.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, registered agent services, and corporate filings. Our mission is to deliver unmatched service with integrity, professionalism, and responsiveness.

KEY RESPONSIBILITIES:

• Review, prepare, and process physical and electronic records for use in civil litigation
• Extract and archive files from media including CDs, USBs, and hard drives
• Print, scan, bind, and deliver records to clients via FTP, online repository, or physical shipment
• Apply bates labeling, OCR, bookmarking, and tabbing to digital and physical records
• Ensure all files meet strict quality control standards prior to delivery
• Maintain internal databases and update client profile, tracking, and order notes
• Collaborate with the billing department to ensure accurate invoicing
• Support team members and supervisors with mail processing, supply stocking, and workspace organization
• Follow HIPAA regulations and uphold confidentiality at all times

WHAT WE’RE LOOKING FOR:

• A team player with a strong sense of accountability and attention to detail
• A self-starter who thrives in a fast-paced, deadline-driven environment
• Someone comfortable working independently and collaboratively
• Flexible and able to adapt to changing workflows and priorities
• Clear communicator with a strong grasp of written and verbal communication

QUALIFICATIONS:

• High school diploma or equivalent required
• Experience with Adobe Acrobat and Microsoft Office (Outlook, Word, etc.)
• General understanding of medical or legal records preferred
• Familiarity with subpoenas, written depositions, or affidavits is a plus
• Comfortable manipulating PDFs and working with physical files
• Reliable attendance and punctuality
• Familiarity with written depositions and the deposition process is a plus.

SUPERVISORY RESPONSIBILITIES:

The Production Specialist has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

Little to no travel expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled