Production Services Coordinator

DA Brand; Deerfield (MA); On-site; USD 60,000 - 76,000; Full time

Benefits offered by this job

Health insurance

403(b) plan

Life & disability

Paid time off

Tuition remission

Fitness center

Dining hall meals

Job summary

Deerfield Academy is seeking a Production Services Coordinator to coordinate sound, lighting, staging, and A/V production for academy programs and events. Reporting to the Director of Information Technology Services, you will liaise with artists and vendors, maintain equipment, train staff, and oversee live streaming in Hess Center venues.

The role requires a degree and 3–5 years of AV experience in performance settings.

Qualifications

• Associate degree and/or professional certification in sound and/or lighting.
• 3–5 years supervising, coordinating, designing, and delivering AV in performance settings.
• Experience reviewing performance contracts and riders.
• Willingness to work flexible evenings and weekends for events.
• Strong initiative, self-directed, and able to manage multiple projects.

Responsibilities

• Coordinate production services for theater, music, and events.
• Liaise with guest artists, performers, and vendors; review technical riders.
• Maintain AV equipment and coordinate external maintenance.
• Provide training and support for AV systems in Hess Center for the Arts.
• Manage live streaming and related venue operations.
• Assist recruitment and training of staff.

Skills

Audio-visual

Light design

Live sound

Event coordination

Contract review

Vendor liaison

Staff training

Multitasking

Communication

Education

Associate degree

Bachelor’s degree preferred

Tools

Post-production software

Job description

The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.)

Reporting to the Director of Information Technology Services, the Production Services Coordinator provides coordination, technical direction and technical support in the planning and provision of sound, lighting, staging, and A/V production services.

Primary Duties and Responsibilities

• Collaborate with many diverse groups on campus to ensure the successful and cost-effective integration of production services in support of Academy programs and events, including theater, music and dance performances, and school meetings;
• Serve as a technical liaison to guest artists, performers, and vendors, to support Academy events and programs; review contracts and/or riders to ensure/negotiate that technical requirements are feasible;
• Maintain existing audio/visual equipment including sound, light, projection and other venue systems as appropriate, and coordinate maintenance service from outside vendors;
• Provide training and support for audio visual systems installed in the Hess Center for the Arts performance spaces, and event and meeting facilities, in collaboration with other ITS staff members
• Work with performers, event sponsors, VPA and student activities’ faculty/staff, and student technicians to ensure the successful design and implementation of sound, light and staging programs
• Deliver and deploy audio visual equipment as necessary to support academic and co-curricular programs and campus events
• Provide lighting design & operation, live sound reinforcement, audio and video services and general stage management logistics in coordination with event hosts;
• Schedule, monitor and interface with live streaming vendors in Hess performance venues;
• Coordinate with the Production Services Technician to plan time off, ensuring adequate coverage, schedule overtime, and assignment adjustments as needed;
• Ensure work is done in an efficient and organized manner;
• Assist the Director in recruitment, orientation, and training of new production services staff.

Perform other duties as assigned

Job Specifications

• Associate’s degree and/or professional certification in sound and/or lighting required, Bachelor’s degree preferred
• 3-5 years of experience supervising, coordinating, designing, and delivering sound and lighting services in a performance environment is required; experience working in an educational environment and training and supervising students is desired
• Experience reviewing performance contracts and technical riders
• Willingness to work a flexible schedule including evening and/or weekend hours to support special events, rehearsals and performances
• Strong initiative and the ability to be self-directed, resourceful and creative
• Demonstrated proficiency in managing multiple projects and priorities simultaneously
• Strong written and oral communication skills
• Excellent organizational and interpersonal skills
• Facility with and interest in the promotion of cooperation and teamwork with colleagues
• Proficiency with post-production and presentation software is highly desirable;
• Willingness and ability to learn additional technologies as needed
• Demonstrated commitment to diversity and inclusion, and to serving the needs of a diverse community

Physical Job Demands

Ability to frequently:

• stoop, crouch and kneel
• work in awkward positions
• reach, feel and grasp objects
• sustain substantial movements of the wrists, hands and/or fingers
• walk from one work site to the next
• sit or stand for sustained periods of time
• receive and communicate information with others to safely and effectively perform functions of job
• Close visual acuity to view a computer monitor, light or sound board
• Moderate physical requirements, which includes exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Working Conditions

The worker is mainly in an indoor venue environment and is not substantially exposed to adverse environmental conditions. Worker is occasionally subject to both inside and outside environmental conditions, including heat and humidity in the summer. Worker is occasionally subject to noise.

Deerfield Academy offers a competitive total compensation package, where base compensation or salary is just one component. Pay within the published range is determined by factors such as qualifications, job-related knowledge, skills, and experience, allowing for growth and progression within the role.

We also offer a comprehensive suite of benefits to eligible employees, including:

• Health & Financial: Medical, dental, and vision insurance; a 403(b)-retirement plan; and employer-paid life and disability plans.
• Time Off: Generous paid time off and paid holidays.
• Campus Perks: Tuition remission, fitness center access and complimentary dining hall meals

The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.