Production Scheduler & Procurement Lead

ARIA Signs and Design, LLC; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Arias Sign & Design is seeking an Assistant Production Manager in Houston to support procurement, scheduling, and cross-department coordination. This in-person role requires 1–2 years of relevant experience and a proactive, organized, detail-oriented mindset.

You will manage purchase orders, track deadlines, and communicate with vendors and internal teams. The candidate should be comfortable with busy environments, to take ownership, and to drive projects from planning through completion,

Qualifications

• 1–2 years in production, operations, purchasing, project coordination, construction, signage, or a related field.

Responsibilities

• Assist the Production Manager with procurement, cross-department liaison, and managing projects from production through completion.
• Identify problems, gather information, communicate with the appropriate people, and help develop solutions before issues impact production or installation schedules.
• Communicate and coordinate with Department leaders as needed.
• Own Project Scheduling & Deadlines
• Assist with production scheduling and prioritization of projects based on deadlines, materials, manpower, and installation requirements.
• Oversee all Production purchase orders including creating, processing, tracking, and maintaining.
• Assist with purchasing materials, supplies, hardware, and other items required for production and installation.
• Communicate with vendors regarding pricing, availability, lead times, orders, deliveries, and issues.
• Negotiate pricing, delivery schedules, and purchasing terms when appropriate.
• Track ordered materials and follow up with vendors to ensure materials arrive when needed.
• Maintain accurate records of purchases, orders, deliveries, and project information.
• Review project information and production requirements for accuracy and completeness.
• Own Production Issue Identification & Resolution
• Help coordinate materials and information between departments to keep projects moving efficiently.
• Assist with inventory management and maintaining accurate material records.
• Use CRM and company software to update project information, track tasks, and maintain organized records.
• Maintain organized digital files, spreadsheets, purchase orders, and project documentation.
• Assist with resolving vendor, material, scheduling, and production issues.
• Follow up consistently on outstanding tasks, materials, information, and deadlines.
• Support the Production Manager and leadership team with day-to-day production needs.
• Take ownership of assigned responsibilities and follow tasks through to completion.

Skills

Time management

Attention to detail

Communication

Problem solving

Initiative

Vendor communication

Microsoft Office

CRM software

Tools

Zoho CRM

SquareCoil CRM

Microsoft Excel

Microsoft Word

Outlook

Job description

Arias Sign & Design is seeking an Assistant Production Manager in Houston to support procurement, scheduling, and cross-department coordination. This in-person role requires 1–2 years of relevant experience and a proactive, organized, detail-oriented mindset.

You will manage purchase orders, track deadlines, and communicate with vendors and internal teams. The candidate should be comfortable with busy environments, to take ownership, and to drive projects from planning through completion,