Maintenance Inventory Coordinator

Unither Pharmaceuticals; City of Rochester (NY); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

100% employer-paid medical premiums

401(k) contributions with match

HSA contributions

Annual performance bonuses

Job summary

Unither Manufacturing LLC in Rochester, NY is seeking a Production Inventory Coordinator to maintain inventory levels, process purchase orders, and optimize stock for operational efficiency. You will collaborate with suppliers and internal teams to ensure timely delivery of parts and materials, while following SOPs and ensuring traceable, cost-effective procurement.

The role emphasizes accuracy, organization, and the ability to adapt to changing priorities within a fast-paced manufacturing

Qualifications

• High School diploma or equivalent.
• 2-4 years relevant work experience.
• Training and/or experience as an administrator or other administrative assignment.

Responsibilities

• Review purchase orders to ensure accurate delivery of goods.
• Address shipping, receiving, payment issues with outside vendors accordingly.
• Request quotes from vendors.
• Issue purchase orders to main and alternative vendors when necessary to acquire parts.
• Review, record, and submit invoices to ensure accurate receipt of and payment for goods.
• Maintain the accuracy of the inventory management system through our current CMMS system.
• Receive and distribute inbound deliveries accordingly.
• Assist in assuring that all items are properly checked out of the stockroom and recorded as necessary.
• Prepare and participate in physical inventory.
• Assist in maintaining a neat and orderly environment in the stockroom.

Skills

Interpersonal skills

Written communication

Verbal communication

MS Office

CMMS

Team player

Organizational skills

Attention to detail

Fast-paced environment

Education

High School diploma or equivalent

2-4 years relevant work experience

Administrative experience

Tools

CMMS

MS Office Suite

Job description

Who we are?

As a French pharmaceutical industrial group, we strive to make healthcare solutions that improve and simplify patients' lives accessible to as many people as possible.

Who we are?

As a French pharmaceutical industrial group, we strive to make healthcare solutions that improve and simplify patients' lives accessible to as many people as possible.

As a world leader in sterile single dose, we have 10 sites on 4 continents and more than 2400 employees.

Since 2013, our site Unither Manufacturing LLC. based in Rochester (NY), specializes in the manufacture of Blow-Fill-Seal, Liquid Stick-Packs, Pharmaceutical bottles, Tablets and Capsules. It has more than 360 employees.

Your role

Reporting to the Kevin Kosieracki,

The Production Inventory Coordinator will maintain current inventory levels and receive new inventory while optimizing inventory for business efficiency. The position requires knowledge of purchasing and inventory control while maintaining an energetic work ethic and demonstrating the ability to adapt to changing priorities. This position is required to follow detailed work instructions and Standard Operating Procedures (SOP’s) to perform daily tasks within the Production Maintenance Team. This position will work closely with others in a team atmosphere on various projects as assigned. Daily duties will include but are not limited to entering purchase orders and searching for original equipment manufacturer (OEM’s) and independent parts sources for certified and traceable products at the best price.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES:

Purchasing/Invoice Administration

• Review purchase orders to ensure accurate delivery of goods.
• Address shipping, receiving, payment issues with outside vendors accordingly.
• Request quotes from vendors.
• Issue purchase orders main and alternative vendors when necessary to acquire parts.
• Review, record, and submit invoices to ensure accurate receipt of and payment for goods.

Inventory Management

• Maintain the accuracy of the inventory management system through our current CMMS system.
• Receive and distribute inbound deliveries accordingly.
• Assist in assuring that all items are properly checked out of the stockroom and recorded as necessary.
• Prepare and participate in physical inventory.
• Assist in maintaining a neat and orderly environment in the stockroom.

Administrative Record Keeping

• Maintain and adhere to the current budget. Collaborate with finance and leadership to prepare future budgets.
• Serve as a point of contact to answer internal questions and/or concerns in reference to parts/stockroom.
• Manage Excel reports to maintain accurate data.
• Prepare and distribute department information to leadership as needed.
• Perform other tasks as assigned.

Your profile

EDUCATION & EXPERIENCE:

High School diploma or equivalent.

2-4 years relevant work experience

Training and/or experience as an administrator or other administrative assignment.

KNOWLEDGE SKILLS & ABILITIES:

• Exceptional interpersonal and communication skills
• Excellent organization & strong written and verbal communication skills
• Excellent computer skills demonstrating proficiency in MS Office; Word, Excel, PowerPoint and CMMS program
• Able to work in a team environment or independently.
• Ability to work in a fast-paced environment.
• Ability to prioritize work and complete it in a timely manner.
• Must be willing to work flexible hours when required to meet operational commitments/needs to include weekends and holidays.
• Excellent verbal communication and human relation skills.
• Attention to detail.
• Excellent administrative skills and perception.

SCOPE OF DECISION-MAKING:

Decisions require basic/routine analytical judgment. Plan and perform diversified duties requiring knowledge of a particular field and the use of a wide range of procedures. Involves the exercise of judgment in the analysis of facts or conditions regarding individual problems or transactions to determine what action should be taken within the guidelines or standard practice.

LEVEL OF SUPERVISION PROVIDED:

Individual contributor, not responsible for the work others.

INTERNAL / EXTERNAL CONTACTS:

Regular inside and outside the organization: Requires regular contact with subordinates and/or other departments, with occasional contacts with individuals outside the organization. Also includes jobs with regular customer/client contacts.

PHYSICAL REQUIREMENTS/ENVIRONMENT:

• Standing: Moderately
• Sitting: Most of the day (a minimum of 5 hours)
• Walking: Moderately
• Bending: Moderately
• Twisting of Spine: Occasionally
• Lifting: Light (less than 30 lbs.) frequently
• Pushing/Pulling: under 50 lbs. without assistance infrequently

Compensation Range

20.00 - 24.00 USD

• The referenced compensation range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

A Smarter Total Compensation Package

• 100% employer-paid medical premiums (a $2,000-$6,000+ annual value)
• 401(k) contributions: 6% match plus an additional 4% company-funded contribution
• HSA contributions with wellness incentives
• Annual performance bonuses and merit increase eligibility
• And more- because we invest in your health, your future, and your peace of mind.

It's a package designed to reward impact- not just hours worked.

More Than Just a Paycheck

At Unither, we don’t just offer competitive hourly wages—we also pay 100% of your medical premiums. That means no paycheck deductions for your healthcare, which can be worth an extra $1 to $3.50 an hour in your pocket compared to jobs where you pay part of the premium.

Learn more about us:

We are a dynamic company driven by a spirit of victory and are therefore pursuing strong growth while maintaining a close relationship with our customers and employees.

Our culture is based on 5 values: Respect, Responsibility, Trust, Courage and Innovation. We are committed to bringing these values to life with our employees by granting them a high degree of autonomy in the exercise of their profession and by encouraging their initiatives.

We are committed to providing them with working conditions and atmosphere that is conducive to their development and the expression of their potential.

We propose you to integrate a site that values the meaning of work and that entrusts our employees with a high level of responsibility.

Join us and make a difference!

Unither is an Equal Opportunity Employer. We are committed to providing reasonable accommodations for qualified individuals with disabilities and to ensuring equal employment opportunity for all applicants.