Production & Inventory Assistant

Protora; Village of Liverpool (NY); On-site; USD 64,747,000 - 71,635,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan package

Job summary

Protora is hiring a Production & Inventory Assistant to support our Liverpool, NY operations. This role emphasizes documentation, data entry, recordkeeping, and inventory support with light shipping/receiving and production tasks as needed.

Ideal candidates are highly organized, detail-oriented, comfortable with computer systems, and able to manage multiple priorities in a fast-paced environment. Monday–Friday, 8:00 a.m.–5:00 p.m.; hourly compensation $23–$25.

Qualifications

• 2+ years in administrative, operations, or inventory roles.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience with data entry and recordkeeping.
• Familiarity with ERP or WMS systems.
• Strong organization and multi-tasking skills.

Responsibilities

• Maintain accurate production, inventory, warehouse, and operation records.
• Enter, update, and reconcile information in inventory and ERP/WMS systems.
• Prepare and maintain work orders, shipping documents, and related files.
• Coordinate production and inventory activities and follow up on information.
• Monitor inventory levels and assist with cycle counts and reconciliations.
• Assist with receiving materials and stocking, recording incoming/outgoing inventory.
• Prepare shipping documentation and coordinate outbound shipments.
• Maintain an organized production and inventory area and support light tasks.

Skills

Excel

Data entry

Inventory control

Documentation

Communication

Tools

ERP

WMS

MS Office

Job description

About Protora

Protora is formerly C Speed. We build radar and surveillance systems that give military and government customers eyes on their airspace, borders, and critical sites. Our name draws from the Praetorian Guard, elite soldiers whose job was to watch and protect. That history shapes our mission today: we take first watch, so the people we protect don't have to. We are a growing company with a new brand and a clear direction. This role supports the day-to-day administrative, inventory, and production activities that help keep our Liverpool operations organized, accurate, and moving efficiently.

The Role

Protora is hiring a Production & Inventory Assistant to provide administrative and operational support for our production and inventory activities in Liverpool, NY. This role is primarily focused on documentation, data entry, recordkeeping, coordination, and inventory support, with additional hands-on assistance in shipping/receiving and light production or assembly as needed. The ideal candidate is highly organized, detail-oriented, comfortable working with computer systems and data, and able to manage multiple priorities in a fast-paced environment.

What You'll Do

• Maintain accurate production, inventory, warehouse, and operational records and supporting documentation.
• Enter, update, and reconcile information in inventory, ERP/WMS, and related business systems; assist with routine reports and data accuracy.
• Prepare, organize, and maintain work orders, inventory records, shipping/receiving documents, and other production-related files.
• Support day-to-day coordination and communication of production and inventory activities, following up on information, materials, and documentation as needed.
• Monitor inventory levels and assist with inventory transactions, cycle counts, reconciliations, material movement, and resolution of discrepancies.
• Assist with receiving incoming materials, verifying quantities and documentation, stocking materials, and maintaining accurate records of incoming and outgoing inventory.
• Prepare shipping documentation and support packaging, outbound shipments, carrier coordination, and related record-keeping.
• Help maintain an organized, safe, and efficient production and inventory area, including materials, supplies, and workspaces.
• Provide light hands-on production and assembly support as needed, following established work instructions, procedures, and quality requirements.

Requirements

What You Bring

• 2+ years of administrative, operations, production support, inventory, warehouse administration, or related experience.
• Strong computer skills, including Microsoft Excel, Word, and Outlook, with comfort learning new systems and tools.
• Experience with data entry, recordkeeping, documentation, and maintaining accurate information.
• Experience with inventory, ERP, WMS, or similar business systems preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and follow through on assignments.
• Strong written and verbal communication skills and a collaborative, service-oriented approach.
• Experience in inventory control, shipping/receiving, manufacturing, or a production environment preferred; hands-on assembly experience is a plus.
• Comfort working in a combined office, production, and warehouse environment and providing hands-on operational support as needed.

Physical Requirements & Work Environment

• Ability to alternate between seated administrative work and standing/walking throughout the production and warehouse areas.
• Ability to perform occasional hands-on production or assembly tasks requiring gripping, repetitive motion, and fine manipulation of small parts and tools.
• Regular lifting, carrying, and positioning of up to 50 lbs. (e.g., components, cartons, subassemblies, and supplies), with assistance or equipment for heavier items.
• Exposure to typical warehouse conditions, including variable temperatures and moderate noise.
• Standard schedule is Monday–Friday, 8:00 a.m.–5:00 p.m., with occasional overtime during peak periods.

Compensation & Benefits

• Hourly Rate: $23-$25 per hour, commensurate with experience.
• Benefits: Health, dental, and vision insurance | Paid time off (PTO) | Retirement plan package

Why Join Protora

• Visible impact. We're small enough that your work gets seen and established enough that it matters at scale.
• Real-world mission. What we build gets used by customers responsible for protecting people, airspace, borders, and critical sites.
• Work that supports people who protect others.

Ready To Join The Mission?

Protora is always looking for talented professionals who want to do meaningful work with a team that treats every challenge like a mission. For more information about Protora, please visit our website: http://protoratech.com

Protora provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.