Production Coordinator (PH)

The Walt Disney Company; San Francisco (CA); Hybrid; USD 64,600 - 83,400; Full time

Benefits offered by this job

Medical benefits

Financial benefits

Potential bonuses

Job summary

A leading animation studio in San Francisco is seeking a Production Coordinator to provide administrative support to the Animation Production VP. In this hybrid role, you will manage schedules, arrange travel, and coordinate events. Candidates should have a Bachelor’s degree and at least 2 years of experience in Animation Production or in an executive support role. The salary range is between $64,600 and $83,400 per year, along with potential bonuses and benefits.

Qualifications

• 2+ years of experience in Animation Production or executive support.
• Ability to work independently and collaboratively.
• Must have a valid CA driver’s license and a car in good working order.

Responsibilities

• Provide administrative support to the VP, Animation Production.
• Manage schedules and arrange travel for senior staff.
• Coordinate logistics for conferences and events.

Skills

Excellent administrative skills

Interpersonal and communication skills

Project management skills

Detail-oriented

Ability to multitask

Experience in Animation Production

Proficient in GSuite, Word, and Excel

Education

Bachelor’s Degree in film, art, theatre, communications or related field

Job description

Production Coordinator (PH)

Lucasfilm Animation Ltd., the creators of the Emmy award‑winning animation series “Star Wars: The Clone Wars” and the highly successful animation series “Star Wars Rebels,” “Star Wars Resistance,” “Star Wars: The Bad Batch,” and “Tales of Series,” are looking for a Production Coordinator who reflects the innovative spirit, creative talent, production excellence, collaborative mindset and passion for great filmmaking that defines Lucasfilm Ltd.

Role is hybrid: employee will work onsite in our San Francisco office and occasionally from home. Position requires location in the San Francisco Bay Area.

The Production Coordinator will provide administrative support to the VP, Animation Production with day‑to‑day coordinating tasks within the pre‑production, shot production and post‑production departments on multiple animated projects.

What You’ll Do

• Provide support to the VP, Animation Production to enable timely completion of their work.
• Manage calendars/schedules and adjust meetings to accommodate priorities.
• Arrange domestic and international travel, procure/coordinate necessary items for travel.
• Prepare, submit and track expense reports for the VP and other senior staff as requested.
• Assist with conferences and speaker engagements: schedule, arrange travel, book conference rooms, order meals, catering, coordinate logistics including visitor kiosks and escorting guests.
• Provide administrative backup to the production team: populate and track internal notes within proprietary database, keep tracking reports up‑to‑date, facilitate and distribute milestones across all departments.
• Package and ship crew gear and other materials as needed.
• Order inventory, maintain and distribute office supplies appropriately.
• Assist with various event planning and coordination, including driving to complete production related errands and off‑site work.
• Complete special projects as needed or requested.

What We’re Looking For

• Bachelor’s Degree in film, art, theatre, communications or related field (preferred).
• 2+ years of experience, preference in Animation Production and/or executive support experience.
• Proactive and positive approach to assisting others.
• Ability to work with minimal supervision.
• Ability to work with diverse personalities and work styles.
• Capable of working independently and as part of a team; high initiative, flexibility and confidentiality.
• Ability to establish priorities and multi‑task efficiently in a high‑pressure environment while meeting strict deadlines.
• Excellent administrative skills: word processing, strong working knowledge of GSuite, Word and Excel; project management software experience is a plus.
• Proven ability to manage conflict resolution and difficult situations professionally.
• Excellent interpersonal and communication skills, both written and verbal.
• Detail‑oriented and effective at processing information accurately (e.g., transactions, scheduling).
• Strong organizational and project management skills.
• Must have a valid current CA driver’s license, a car in good working order, and a clean driving record.

The hiring range for this position in San Francisco is $64,600 – $83,400 per year. The base pay offered will take into account internal equity and may vary depending on the candidate’s geographic region, job‑related knowledge, skills, and experience. A bonus and/or long‑term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and other benefits, dependent on the level and position offered.