Production Coordinator

Gina Group; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Gina Group is seeking a Production Coordinator in New York, NY to support production across stock and custom orders. This role involves facilitating communication between vendors, design, and sales teams. You will negotiate costs, manage orders, and ensure timely deliveries to meet production goals. Ideal candidates will possess strong negotiation skills and experience in logistics or production management. Join us to help streamline operations and enhance customer satisfaction.

Qualifications

• Strong communication skills for liaising with vendors and internal teams.
• Ability to negotiate costs and calculate margins.
• Experience in production and logistics processes.

Responsibilities

• Communicate and follow up with overseas vendors daily.
• Request pricing from vendors and negotiate costs.
• Ensure on-time deliveries and manage booking charts.

Job description

The production coordinator will support production for our stock and cut to order business. This role will work closely and liaise between vendors, design, product development, and sales. The primary functions of this role include cost negotiations, setting up styles, creating and managing orders, as well as meeting other goals.

Responsibilities

• Communicate and follow up with overseas vendors daily.
• Send stock and customer inquiries to vendors.
• Request pricing from vendors.
• Negotiate costs and calculate landed costs to check margins.
• Liaise between sales and production for special customer inquiries i.e., testing, packing requirements, warehouse destination.
• Help ensure on time deliveries.

Reporting & processes

• Achieve deadlines set forth in the production calendar by season.
• Create and maintain work in progress charts as needed.
• Manage master charts by brand with all style info.
• Style master setup and maintenance.
• Determine the proper HTS codes for all products.
• Follow up, review, and maintain test reports.
• Onboard new customers and ensure we remain compliant throughout the production process.

Operations & inbound logistics

• Request estimated carton dimensions and CBMs from vendors and submit to compliance to be uploaded into our ERP site.
• Monitor orders and manage master booking charts for all open orders up until a shipment is arranged.
• Troubleshoot any container space issues with the Gina Import team.
• Analyze and assess delay request forms from overseas offices and factories. Check sales orders effected and communicate updated due date to sales.