Production Coordinator

SmartRecruiters, Inc.; Miami, Northern (FL, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Travel opportunities

Flexible hours

On-site Miami office

Job summary

NBCUniversal in Miami is seeking a Production Coordinator to support day-to-day operations on assigned show(s). This role partners with Production Manager on cost controls, vendor relations, and budgeting.

Requirements include a minimum of 2 years in production or event coordination, a Bachelor's degree or equivalent, fluency in English and Spanish, and strong Microsoft 365/Excel skills. This is a hybrid role in the Miami area with travel and flexible hours.

Qualifications

• Minimum 2 years of experience in production, event coordinating, and office management.
• Bachelor's Degree or equivalent of experience and/or additional education.
• Must be fully fluent in English and Spanish (both written and verbal).

Responsibilities

• Support Production Manager with management of show costs by efficiently controlling expenses and preparing financial plans.
• Handle relationships with vendors; including vendor vetting, facilitating contract terms, and payment inquiries.
• Timely management of show expenses; processing invoices, p-card transactions, expense coding, and pacing reports.
• Tracks orders & deliveries according to deadlines.
• Responsible for maintaining purchasing logs for show.
• Liaise with finance on information and requirements to process payments.
• Build a budget for projects assigned by the Production Manager.
• Ensure proper legal documentation, including independent contractor agreements, appearance, location, and logo releases for in-studio and on-the-field services.
• Responsible for researching & coordinating the rental of equipment, locations, items, and any other show needs.
• Assist with the coordination of production requests such as booking cameras, catering, location, transportation, etc.
• Create and coordinate production calendars for remotes and special events.
• Create Support Central requests for all onboarding needs.
• Handle HR and Security requests for guests coming to Telemundo Center.
• Occasionally coordinate and assist with other entertainment shows/specials as needed.
• Tracks cost for travel on productions.
• Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; elevate issues to Production Manager as needed.
• Booking travel arrangements for talent and special guests as needed.

Skills

Bilingual English/Spanish

Customer service

Teamwork

Education

Bachelor's Degree or equivalent

Tools

Microsoft 365

Excel

Job description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s).The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s).

Job Duties:

• Support Production Manager with management of show costs by efficiently controlling expenses and preparing financial plans.
• Handle relationships with vendors; including vendor vetting, facilitating contract terms, and payment inquiries.
• Timely management of show expenses includes processing invoices, handling p-card transactions, ensuring proper expense coding, reviewing monthly actuals, and assisting with pacing reports.
• Tracks orders & deliveries according to deadlines.
• Responsible for maintaining purchasing logs for show.
• Liaise with finance on information and requirements to process payments.
• Build a budget for projects assigned by the Production Manager.
• Ensure proper legal documentation, including independent contractor agreements, appearance, location, and logo releases for in-studio and on-the-field services.
• Responsible for researching & coordinating the rental of equipment, locations, items, and any other show needs.
• Assist with the coordination of production requests such as booking cameras, catering, location, transportation, etc.
• Create and coordinate production calendars for remotes and special events.
• Create Support Central requests for all onboarding needs.
• Handle HR and Security requests for guests coming to Telemundo Center.
• Occasionally coordinate and assist with other entertainment shows/specials as needed.
• Tracks cost for travel on productions.
• Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; elevate issues to Production Manager as needed.
• Booking travel arrangements for talent and special guests as needed.

Qualifications

Basic Requirements:

• Minimum of 2 years of experience in production, event coordinating, and office management.
• Bachelor's Degree or equivalent of experience and/or additional education.
• Must be fully fluent in English and Spanish (both written and verbal)
• Proficient in Microsoft 365 with particular emphasis and mastery of Excel
• Must possess excellent customer service skills and have a willingness to work as a team player.

Desired Characteristics:

• Ability to work independently.
• Ability to work in a fast-paced environment and adjust to last-minute changes.
• Must be proactive and creative in seeking out solutions to challenges that arise with each project.
• A self-starter with excellent communication skills, organization, and a professional demeanor.
• Strive to finish any task assigned no matter how difficult the circumstance.
• Ability to work well under deadline pressure and be able to juggle many projects simultaneously.
• Excellent interpersonal skills and attention to detail.
• Must be proactive and creative.

Additional Requirements:

• This position has been designated as a hybrid, generally contributing from the office a minimum of four days per week.
• Willingness to travel with short notice and on weekends.
• Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment.
• Must be willing to work in the greater Miami, Florida area.
• Must be 18 years or older.
• Must have a valid driver’s license.
• Must have unrestricted work authorization to work in the United States.
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].