Production Coordinator

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

University of California, Los Angeles is seeking an experienced operational coordinator to manage film productions from development through distribution. You will oversee schedules, budgets, contracts, hiring, travel logistics, legal clearances, fundraising support, marketing, and festival distribution to ensure on-time, on-budget delivery.

Collaborate with faculty leadership, university units, production crews, funders, and external partners to resolve challenges, supervise student staff, and

Qualifications

• Knowledge of the entertainment industry across film, television, theater, digital media, and animation.
• Proficient with Microsoft Office and web research; familiarity with graphics programs.
• Ability to work independently, set priorities, and handle multiple projects.
• Proactive with strong follow-through and minimal supervision.
• Maintain confidentiality and exercise discretion with sensitive information.
• Excellent interpersonal skills with diverse stakeholders including administrators, faculty, staff, students, vendors, and media.
• Strong analytical and problem-solving abilities.
• Experience with project management to maintain timelines and budgets.
• Collaborate with legal for licensing/clearances.
• Coordinate with TFT HR/Business and Finance to hire crew.
• Experience securing production insurance and workers’ compensation.
• Collaborate with distribution/marketing consultants and website designer.

Responsibilities

• Oversee production schedules, budgets, contracts, and hiring for film projects.
• Manage travel logistics, legal clearances, and fundraising support.
• Coordinate marketing efforts and film festival distribution.
• Supervise student employees and production staff; resolve complex production challenges.
• Cultivate relationships with faculty, funders, and external partners to advance completion and distribution of projects.

Skills

Entertainment industry knowledge

MS Office proficiency

Time management

Initiative & self-motivation

Discretion & confidentiality

Interpersonal skills

Problem solving

Project management

Legal & licensing coordination

Hiring coordination

Insurance & risk coordination

Marketing & distribution collaboration

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Special Instructions to Applicants

This is a one-year contract with the potential for renewal for up to three additional years.

Department Summary

At the UCLA School of Theater, Film and Television we are committed to being a world-renowned interdisciplinary professional hub, dedicated to cultivating exceptional humanistic storytellers, trailblazing industry leaders, and insightful scholars. Rooted in our rich heritage as a top-tier entertainment and performing arts institution, we champion diverse and innovative voices that have the power to enlighten, captivate, and usher in transformative change for a brighter future. By seamlessly blending the study and creation of live performance, film, television, and the digital arts through our groundbreaking curriculum, we offer not just education, but experiences. We take pride in our doctoral pursuits in theater, performance studies, cinema, and media studies. Our mission is to inspire, engage, and challenge the next generation of entertainment and academic leaders to create a more inspired and inclusive world.

Position Summary

Serves as the operational coordinator for film productions, managing all phases of projects from development through distribution in support of the Dean's creative vision. Oversees production schedules, budgets, contracts, hiring, travel logistics, legal clearances, fundraising support, marketing, and film festival distribution, ensuring projects are completed on schedule, within budget, and in compliance with University policies. Collaborates with faculty leadership, University administrative units, production crews, funders, and external partners to resolve complex production challenges, supervise student employees and production support staff, and cultivate relationships that advance the successful completion, promotion, and distribution of film projects.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Knowledge of the entertainment industry related to film, television, theater, digital media, and animation is required. (Required)
• Highly computer literate-extensive experience utilizing Microsoft Office, including Word, Excel, Power Point and Outlook, and familiar with internet-based research applications, and graphics programs. (Required)
• Ability to work independently, organize work, set priorities that accurately reflect the relative importance of job responsibilities, handle several projects simultaneously, and adapt to fluctuating workload, frequent schedule changes, and interruptions. (Required)
• Ability to take initiative to follow through on assignments in a timely fashion with minimal supervision. (Required)
• Ability to maintain confidential and sensitive information with tact and discretion. (Required)
• Demonstrated excellent interpersonal skills to interact effectively, diplomatically, and cooperatively with high volume of administrators, faculty, staff members, students, vendors, members of the news media and the general public from diverse cultures. (Required)
• Ability to analyze situations and/or information, identify problems, propose alternative solutions, and/or problem solving as needed. (Required)
• Demonstrated experience with project management, and the ability to maintain timelines and keep production timely and within budget. (Required)
• Collaborate with legal consultant to ensure all licensing and clearance for defamation, third party elements, privacy issues. (Required)
• Collaborate with TFT HR, Business and Finance teams to hire crew within UCLA policies and procedures. (Required)
• Experience securing production insurance and workers compensation for production and crew, collaborating with insurance brokers, and ensuring all legal needs are met. (Required)
• Collaborate with distribution and marketing consultants as needed, and website designer for film website and updates, including adding film festival screening and award laurels. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• 5% Travel may be required to be on-site at film shoots and for film festivals.

Schedule

9:00 a.m. - 1 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Theater%20Production%20Specialist%202%20(TBD_1000179)