Production Associate Out Bound

Commission on Laboratory Accreditation (COLA); Columbia (MD); On-site; USD 45,000 - 90,000; Full time

Job summary

A leading company, the Commission on Laboratory Accreditation (COLA), is looking for a Production Associate Out Bound in Columbia, MD, to handle clerical tasks related to production processes. This entry-level position requires expertise in data entry and familiarity with Microsoft Office. You will manage mailing operations and provide receptionist relief to enhance internal customer service.

Qualifications

• 1-2 years data entry experience required.
• Thorough knowledge of Microsoft Office (Word, Outlook, Excel).
• Strong analytical and problem solving skills needed.

Responsibilities

• Performs clerical duties including printing documents.
• Processes outgoing mail using postage machine.
• Maintains adequate supplies for office operations.

Skills

Data Entry

Microsoft Office Products

Interpersonal Skills

Analytical Skills

Problem Solving

Education

High School Diploma or GED

Job description

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Position Summary

Performs clerical duties specific to Production processes, including receptionist relief, printing documents, and processing all Production print jobs.

Position Summary

Performs clerical duties specific to Production processes, including receptionist relief, printing documents, and processing all Production print jobs.

Essential Functions

• Outgoing documents (Production Switchboard Workflow)
• Assembles and mails daily all documents contained in the Accreditation Manuals; PT mailings; Marketing mailings
• Sends promotional items and forms to the Surveyors as needed, typically on a monthly basis
• Advises Staff Accountant of low supplies that need to be ordered including letterhead, envelopes; etc., required for the projected mailings through the Production Department
• Assists with internal customer service and relieves Receptionist
• Serves as a Back-Up Operator to the Receptionist with the responsibility of transferring calls to the appropriate staff members
• Follows Standard Operating Procedures for Printers/Process Outgoing Correspondence, etc., as required
• Processes outgoing mail on a daily basis utilizing provided software & postage machine
• Services mail machine as needed (add postage, sealant, ink, tapes, etc.)
• Proactively keeps up to date on postage rates and changes and maintains a good working relationship with the vendor
• Processes & tracks shipping of packages via FedEx and other shippers as needed utilizing COLAs shipping software
• Keeps adequate FedEx supplies on hand by ordering through the vendor (envelopes, labels, boxes, pouches) as needed
• Codes incoming document forms as needed
• Back-up to the Customer Account Manager for COLACentral support
• Order supplies for the office through our vendors
  
  

Required Education And Experience

• High School Diploma or GED
• 1-2 years data entry experience
• Thorough knowledge and experience in Microsoft Office products (Word, Outlook, Excel)
• Solid interpersonal, oral, and written skills
• Ability to manage multiple concurrent projects
• Strong analytical and problem solving skills
• Demonstrated aptitude for learning new subjects and technologies
• Ability to navigate the World Wide Web (Internet)
  
  

Equal Employment Opportunity Statement

It is the policy of COLA to provide equal opportunity to all employees and all applicants for employment without regard to race, color, citizenship status, gender, sexual orientation, gender identity, genetic information, age, religion, creed, national origin, ancestry, physical or mental disability, marital status, U.S. military veteran status, political affiliations or any other characteristic protected by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Hospitals and Health Care

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