Production Associate

Retrofête; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in women's contemporary fashion is seeking a Production Associate to execute production timelines and manage vendor communications. This role is vital in coordinating cross-functional teams and ensuring data accuracy within production systems. Ideal candidates will have a couple of years' experience in the industry and strong proficiency in Excel, as well as be detail-oriented and able to thrive in a dynamic environment.

Qualifications

• 2-3 years of production experience in women’s contemporary fashion.
• Proficient in Excel; experience with ERP & PLM systems is a plus.
• Comfortable in a fast-paced environment with evolving priorities.

Responsibilities

• Create and manage POs for RTW and accessories.
• Track and log sample statuses and approvals.
• Support onboarding of new vendors and maintain internal production tools.

Skills

Detail-oriented

Proactive

Excellent communication

Collaborative

Tools

ERP systems

PLM systems

Excel

Job description

The Production Associate will report into the Sr. Production Manager and play a key role in executing production timelines, managing PP/TOP status and supporting cross-functional teams. They will work within the Production team to support the Retrofête and SER.O.YA brands.

Responsibilities

• Create and manage POs for RTW and accessories: Seasonal and Recut/Reorders
• Ensure data accuracy in internal systems and ERPs
• Communicate with vendors on purchase order (PO) confirmations, ship dates, and sample statuses
• Follow up with vendors regarding samples for fittings (PP and TOP stages), track and log sample statuses
• Attend fittings to flag potential timeline concerns and communicate action items to relevant teams
• Coordinate closely with internal departments (Design, Tech, Product Development) to follow up on approvals and timelines
• Maintain and update production tracking tools including calendars, WIP charts, and the Master Production files
• Support onboarding of new vendors, including compliance documentation and policy communication
• Partner with finance to review and approve invoices against PO terms and delivery confirmations
• Approve final packing lists according to PO allocation
• Support weekly and monthly reporting for senior manager on delivery timelines and production KPIs
• Attend cross-functional weekly team meetings and document key takeaways, deadlines, and action follow-ups

Qualifications

• 2-3 years of production experience, ideally in the women’s contemporary fashion space.
• Proficient in Excel; experience with ERP & PLM systems is a plus.
• Detail-oriented, proactive, and comfortable working in a fast-paced environment with evolving priorities.
• Highly collaborative with excellent communication skills.