Production Assistant (3 Month Full-Time Fixed Term Employment)

Global Citizen; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Production Assistant to support their Events & Broadcast team. This exciting role involves managing complex schedules, coordinating meetings, and facilitating communication among diverse stakeholders. You'll play a key part in ensuring seamless collaboration for FIFA-related events and other initiatives aimed at ending extreme poverty. With a commitment to flexibility and problem-solving, you'll thrive in a dynamic environment that values your contributions. Join a movement that has made a significant impact globally and be part of a team that is dedicated to creating lasting change.

Qualifications

• 1-3 years experience as an Executive Assistant in live events or entertainment.
• Strong proficiency in calendar management tools and project management software.

Responsibilities

• Manage multiple executive calendars and coordinate meetings efficiently.
• Serve as a liaison between executive leadership and production teams.

Skills

Calendar Management

Communication Skills

Organizational Skills

Problem-Solving

Attention to Detail

Flexibility

Project Management

Education

High School Diploma or Equivalent

Bachelor's Degree (Preferred)

Tools

Google Calendar

Outlook

Job description

Join to apply for the Production Assistant (3 Month Full-Time Fixed Term Employment) role at Global Citizen

Join to apply for the Production Assistant (3 Month Full-Time Fixed Term Employment) role at Global Citizen

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Global Citizen is a movement of engaged citizens who are using their collective voice to end extreme poverty. On our platform, Global Citizens learn about the systemic causes of extreme poverty, take action on these issues, and earn rewards for their actions as part of a global community committed to lasting change. Global Citizens have taken over 42.9 million actions since 2009. Today, these actions, in combination with high-level advocacy work, have led to over $49 billion being distributed to our partners around the world, impacting 1.3 billion lives in the fight to end extreme poverty.

Role Overview - (3 Month Full-Time Fixed Term Employment)

Global Citizen’s Events & Broadcast team is seeking a Production Assistant to oversee and coordinate FIFA-related meetings, documentation, and information, along with additional Global Citizen events. This position ensures seamless collaboration between internal and external teams. This role requires exceptional calendar management, communication, and organizational skills to manage complex schedules and facilitate cross-functional coordination. The Production Assistant role reports to the Senior Vice President, Broadcast & Events.

Key Responsibilities

Calendar and Schedule Management (25%)

• Manage multiple executive calendars, prioritizing efficiently amidst shifting demands.
• Schedule and coordinate meetings, ensuring minimal conflicts and optimal time management.
• Adjust schedules in real-time to accommodate last-minute changes.
• Track deadlines, deliverables, and key milestones for Global Citizen events and broadcasts.

Communication and Coordination (25%)

• Serve as the primary liaison between executive leadership and production teams.
• Facilitate clear and timely communication among internal and external stakeholders.
• Prepare and distribute agendas, meeting notes, and action items.
• Ensure all parties are informed of schedule updates and project changes.

Production Support (25%)

• Coordinate logistics for production meetings, site visits, and rehearsals.
• Monitor production timelines and deliverables, flagging potential risks.
• Assist with obtaining and distributing necessary documentation, permits, and approvals.
• Provide on-site support during key events to manage schedules and deliver real-time updates.

Administrative Tasks (25%)

• Handle confidential information with discretion and professionalism.
• Organize and maintain digital files, ensuring accessibility and version control.
• Prepare presentations, reports, and correspondence as needed.
• Process expense reports, purchase orders, and other administrative documents.
• Assist with deck-making and presentations.

Required Skills And Qualifications

• 1-3 Years Proven experience as an Executive Assistant, preferably in live events or entertainment.
• Knowledge of soccer/FIFA is a plus!
• Strong proficiency in calendar management tools (Google Calendar, Outlook) and project management software.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Exceptional attention to detail, organization, and problem-solving abilities.
• Flexibility to work non-standard hours, including evenings and weekends as required by the event schedule.
• Problem-solving and adaptability.

Why Global Citizen?

In this coming decade of action and accountability, Global Citizen will be the leading international voice, educator, and influencer that rallies humanity to take full responsibility and accountability for eradicating extreme poverty. You have a chance to contribute and make this world a better place for all.

More Details

• Must be authorized for employment in the USA
• Global Citizen operates on a hybrid work model - 3 days (Tuesday, Wednesday, and Thursday) in our NYC office and 2 days (Monday & Friday) telecommuting.
• This role reports to the Senior Vice President, Broadcast & Events.
• Salary Range: $60,000 - $65,000 Prorated Annual Salary

Global Citizen is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Global Citizen strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, age, sexual orientation, military or veteran status, citizenship or any other protected classification under applicable federal, state, or local laws. In addition, Global Citizen complies with the relevant country laws governing employment nondiscrimination in all our international offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Non-profit Organizations

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