Production and Metadata Assistant

University of Georgia; Athens (GA); On-site; USD 36,000 - 44,000; Full time

Job summary

The University of Georgia Press is seeking a Production and Metadata Assistant to support the production of ebooks and print books, help with metadata to improve title discoverability, and maintain content for the press website.

The role reports to the Assistant Director for Publishing Operations and the Digital Publishing and Metadata Manager and requires attention to detail, collaboration, and ability to manage multiple tasks in a publishing environment.

Qualifications

• High school diploma or equivalent is required.
• Completion of college-level coursework in a related field or relevant certifications is preferred.
• Experience with production management or marketing tasks in a publishing environment is a plus.

Responsibilities

• Arrange accessibility remediation for backlist e-books with vendors and editors; troubleshoot issues and QA remediated files.
• Digitize titles for e-book and print production; manage delivery to distribution platforms and coordinate cover mechanics.
• Prepare and submit print files for POD vendors; update formatting as needed.
• Assist with data entry and quality control in press databases; coordinate e-book releases between production and marketing.
• Update the press website with promotions, pages, events, and digital catalogs; troubleshoot tickets.
• Maintain flexibility to take on similar duties as needed to support the department.

Skills

Book production

File conversion

Proofreading

Adobe InDesign

Microsoft Office

Communication

Education

High school diploma

College coursework or certifications

Tools

CoreSource

BiblioSuite

InDesign

Photoshop

Acrobat

Microsoft Office

Job description

Posting Details

• Posting Number: S15973P
• Working Title: Production and Metadata Assistant
• Department: Libraries-UGA Press

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

• Posting Type: External
• Retirement Plan: TRS
• Employment Type: Employee
• Benefits Eligibility: Benefits Eligible
• Full/Part time: Full Time
• Additional Schedule Information: Mon-Fri, 8 hrs/day
• Advertised Salary: $40,000
• Posting Date: 10/27/2026
• Open until filled: Yes
• Proposed Starting Date: 12/14/2026
• Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

• Classification Title: Department Assistant I
• FLSA: Non-Exempt
• FTE: 1.0
• Minimum Qualifications: High school diploma or equivalent

Preferred Qualifications: Completion of college-level coursework in a related field; or relevant certifications; or equivalent professional experience. Experience with production management and/or marketing tasks in a publishing environment.

Position Summary: The Production and Metadata Assistant reports to the Assistant Director for Publishing Operations and the Digital Publishing and Metadata Manager. This position is responsible for completing a variety of tasks supporting the production of e-books and print books; assisting with critical metadata to enhance title discoverability and file delivery for the University of Georgia Press; and creating and maintaining content for and troubleshooting errors on the press's website. The person in this position is a key asset to the production team and the marketing and sales team.

Knowledge, Skills, Abilities and/or Competencies

• Some knowledge of book production processes and technologies such as file conversion, scanning, printing, and binding.
• Skill in proofreading and quality assurance, with a high level of attention to detail and commitment to accuracy.
• Ability to successfully use multiple software programs independently, including Microsoft Office (Teams, Word, Excel), Adobe Create Cloud (InDesign, Photoshop, and Acrobat), email and web browsers, and publishing systems/databases.
• Ability to plan, organize, prioritize, and manage multiple projects simultaneously while meeting deadlines and maintaining high-quality work standards.
• Skill in oral, written, and interpersonal communication, with the ability to establish and maintain effective working relationships with authors, clients, colleagues, and other stakeholders.
• Ability to work collaboratively in a team-oriented environment while demonstrating adaptability, sound judgment, initiative, professionalism, and a commitment to ethical conduct.
• Ability to analyze information, solve problems, make informed decisions, and adjust priorities in response to changing organizational and operational needs.

• Physical Demands: Typical for office environment
• Is driving a responsibility of this position? No
• Is this a Position of Trust? No
• Does this position have operation, access, or control of financial resources? No
• Does this position require a P-Card? No
• Is having a P-Card an essential function of this position? No
• Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
• Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

• Arranges for accessibility remediation for backlist e-books by sending existing epub and PDF e-book files for books previously published by UGA Press to accessibility remediation vendor(s). Works with vendor(s) and EDP staff to troubleshoot any issues that arise during the remediation process. Performs quality checks on remediated e-book files. Uploads files to press's distribution platform (CoreSource). Requests Purchase Orders as needed. Approves vendor invoices. (15%)
• Arranges for digitization of assigned undigitized backlist titles by sending hard copies of books to scanning vendor(s) for the creation of accessible e-book files and print-ready files for POD (print-on-demand) book production. Performs quality checks on print files and e-book files returned by vendor(s). Uploads e-book files to press's distribution platform (CoreSource). Coordinates creation of cover mechanicals for print editions. Updates statuses in press-wide title management system (BiblioSuite). (20%)
• Prepares and submits print files for assigned titles to multiple POD vendors by searching file archive for final print-ready text and cover filesand making necessary updates to formatting. (10%)
• Assists with data entry and quality control in the Press's databases, CoreSource and BiblioSuite, our digital asset management and metadata distribution partners. Coordinates e-book releases between Production and Marketing departments. Assists in large-scale metadata projects. Troubleshoots errors and facilitates communication between systems. (30%)
• Updates the press website, including online sales promotions, exhibit landing pages, events, digital catalogs, and exam and desk copy requests. Helps troubleshoot website tickets. Ensures compliance with global vendor accessibility standards, including Amazon, the ADA Title II update, European Accessibility Act (EAA) requirements and others. (15%)
• Maintains flexibility and awareness of changes and needs in the department and organization by assuming similar duties and responsibilities as assigned (10%)