Production Administrative Assistant

Metals USA; Seekonk (MA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Benefits

Growth opportunities

Job summary

Metals USA is seeking a Production Administrative Assistant in Seekonk, MA. The role supports receiving shipments, clerical duties, and coordination across departments to maintain smooth production operations.

The position requires strong communication, organizational skills, and the ability to work in a fast-paced environment with attention to safety and confidentiality.

Qualifications

• Clerical experience in a heavy industrial environment preferred.
• Ability to communicate effectively with internal and external customers.
• Strong, sustained working abilities in a fast-paced production area.
• Ability to adapt quickly to change and meet deadlines.
• Professionalism and diplomacy, including telephone etiquette.
• Proficient in MS Word, Access, Excel; familiarity with ERP.

Responsibilities

• Receives incoming shipments and revises the receiving log.
• Examines documents for discrepancies and reports problems to management.
• Delivers incoming shipments and paperwork to the appropriate departments.
• Completes production paperwork, follows data collection procedures and inspection procedures.
• Resolves receiving work order and billing discrepancies with Sales, Purchasing and Quality.
• Processes returned items not meeting specifications.
• Maintains electronic and hard copy filing system.
• Processes shipping and receiving documents and runs basic reports.
• Performs data entry, copying, faxing, scanning and general clerical duties.
• Assists in resolving administrative problems in the production department.
• Regular and predictable attendance is required.
• Adheres to company policies and safety regulations.
• Duties may expand to related tasks.

Skills

Clerical experience

Communication skills

Fast-paced production

Adaptability

Cross-department collaboration

Analytical skills

Mathematical ability

Professionalism & diplomacy

Customer service

Computer literacy

ERP experience

Office equipment & telephone etiquette

Tools

Microsoft Office

ERP system

Job description

• Prior clerical experience in a heavy industrial environment preferred
• Ability to communicate both oral & written effectively with both internal and external customers
• Must have strong, demonstrated sustained working abilities in a fast paced production area
• Ability to adapt quickly to change and work under tight deadlines
• Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization
• Good analytical & organizational skills, able to make sound decisions utilizing the data at hand
• Must have mechanical aptitude and good math skills
• Ability to demonstrate professionalism & diplomacy to include telephone etiquette
• Demonstrates strong customer service, exercises diplomacy and maintains the highest level of confidentiality
• Computer Literacy: Microsoft Office Software (Word, Access, Excel) and ERP
• Knowledge of operating standard office machines and telephone system.

Metals USA offers a competitive starting hourly rate of $22.00 - $24.00 and benefits plus upward professional growth.

Metals USA is committed to protecting our employees by creating and maintaining a workplace free of substance abuse.

Metals USA provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

Metals USA provides equal employment & affirmative action opportunities to applicants and employees w/o regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

External Description

Production Administrative Assistant

Metals USA is seeking a Production Administrative Assistant in Seekonk, MA. Metals USA is a solid, growth oriented, carbon steel (plate, beam and tube) distribution center servicing the defense, commercial, construction, aerospace and fabrication industries.

The Production Administrative Assistant is responsible for receiving incoming shipments and performing administrative or clerical duties with minimal variation and requires moderate skill level.

Responsibilities:

• Receives incoming shipments of material and revises the receiving log.
• Examines documents for discrepancies in quantity and description, and reports problems to management in a timely manner.
• Delivers incoming shipments and paperwork to the appropriate departments.
• Completes production paperwork, follows shop system data collection procedures and follows inspection procedures on a daily basis.
• Resolves receiving work order and billing discrepancies in coordination with sales, purchasing and quality, and responds to inquiries on any material received.
• Processes returned purchased items that are not acceptable or do not meet specifications.
• Maintains electronic and hard copy filing system.
• Processes shipping and receiving documents and runs basic reports as required.
• Works independently performing data entry, copying, and faxing, scanning and general clerical duties.
• Assists in resolving any administrative problems in the production department.
• Regular and predictable attendance is required to perform the duties of a production administrative assistant.
• Adheres to established company policies and procedures paying special attention to safety regulations.
• Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.
• Performs other related duties as assigned.

Physical Demands:

• Occupation requires being sedentary less than or equal to 75% of the time (< 6 hours per day).
• Stand, walk, sit, hearing, talking, use of hands and fingers, hand-eye coordination, reach outward, reach above shoulder, climb, squat or kneel or bend
• Regularly required to work on multiple concurrent tasks with constant interruptions
• Lift, carry, push and/or pull up to a maximum of 25 lbs. without assistance
• Other Physical Requirements:
• Must wear the proper personal protective equipment (PPE)
• Hard hats with chin strap; chin strap must be worn at all times while on elevated surfaces
• Hearing protection if required by the hearing conservation program

May be exposed to some of the following working conditions.

• Working inside of an industrial warehouse office
• Exposure to temperature changes hot & cold
• Moderate to Loud Noise Levels
• Vibration
• Oils, dust, fumes and metallic particles
• Day and night shift

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