Production Admin: Scheduling & Data (Day Shift)

Hayden Industrial; Claremore (OK); Presencial; USD 34.000 - 46.000; Tempo integral

Benefícios oferecidos por esta vaga

Health, dental, and vision insurance

401(k) retirement plan with company 
匹

Paid time off

Professional development

Resumo da vaga

Hayden Industrial in Claremore, OK, is seeking a Production Administrative Assistant to support Production leadership. Responsibilities include data entry, reporting, scheduling, document control, and maintaining production records in ERP/MRP systems.

The role requires a high school diploma and manufacturing/administrative experience, with strong Excel and MS Office skills. This is a full-time, on-site position with benefits and opportunities for professional development.

Qualificações

• High school diploma or equivalent.
• Previous administrative, clerical, or office experience preferred.
• Previous experience in a manufacturing environment preferred.
• Strong computer skills and proficiency with Microsoft Office.
• Strong Excel skills, including the ability to enter, organize, sort, filter, and maintain data.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and changing priorities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Ability to work independently while also supporting a team.
• Dependable attendance and punctuality.
• Experience supporting a Production or Operations Department.
• Experience with an ERP/MRP system.
• Experience maintaining production records or manufacturing documentation.
• Experience preparing reports and tracking metrics.
• Experience working in a manufacturing environment.
• Familiarity with production terminology and manufacturing processes.

Responsabilidades

• Provide administrative support to Production Managers and Supervisors.
• Manage daily employee labor scheduling and maintain accurate labor records, including monthly labor report.
• Process labor transactions for the Mingo facility, including weekday and weekend support.
• Assign new hires to the appropriate shift, department, and reporting manager.
• Resolve employee time and attendance discrepancies.
• Process vacation and leave requests while maintaining accurate attendance records.
• Order office and production supplies and materials as needed.
• Maintain employee roster and organizational assignments in company systems.
• Communicate staffing updates with supervisors and department managers.
• Assist with general administrative support, data entry, and recordkeeping for manufacturing operations.
• Maintain production records, files, and documentation.
• Enter production information into ERP/MRP and other systems.
• Maintain and update production spreadsheets, trackers, schedules, and reports.
• Prepare daily, weekly, and monthly production reports.
• Compile production data for management review and production meetings.
• Track work orders, production orders, job status, and completion information.
• Maintain records of production activity and job progress.
• Assist with tracking production schedules and communicating schedule updates.
• Distribute production schedules, reports, forms, and other documentation.
• Prepare paperwork and documentation for production jobs.
• Review production paperwork for completeness and follow up on missing information.
• Organize and maintain electronic and paper production files.
• Assist with document control and ensure current forms are available.
• Enter and maintain employee-related production records, including training and qualification documentation.
• Prepare reports related to production staffing and labor information.
• Track and maintain production-related metrics and administrative data.
• Assist with preparing information for production meetings.
• Take meeting notes and maintain action-item lists.
• Follow up with appropriate personnel regarding outstanding items.
• Assist with collecting information from Production, Quality, Engineering, Purchasing, and Warehouse.
• Communicate production-related information to departments.
• Maintain records related to quality issues, rework, and nonconforming material.
• Maintain organized records for production audits and regulatory requests.
• Assist management with special projects, reports, spreadsheets, and other administrative tasks.
• Maintain confidentiality of employee, production, customer, and company information.
• Perform other administrative duties as assigned.

Conhecimentos

Microsoft Office

Excel

Attention to detail

Organizational skills

Time management

Communication skills

Confidentiality

Independent work

Team support

Formação

High school diploma or equivalent

Ferramentas

ERP/MRP system

Descrição da vaga

Hayden Industrial in Claremore, OK, is seeking a Production Administrative Assistant to support Production leadership. Responsibilities include data entry, reporting, scheduling, document control, and maintaining production records in ERP/MRP systems.

The role requires a high school diploma and manufacturing/administrative experience, with strong Excel and MS Office skills. This is a full-time, on-site position with benefits and opportunities for professional development.