Product Management Assistant (on-site, Athens-based)

PEOPLECERT; Kentucky; Remote; USD 40,000 - 60,000; Full time

Job summary

A leading certification company is seeking an administrative coordinator to manage beta testing initiatives, coordinate meetings, and oversee travel arrangements. Ideal candidates will have a bachelor’s degree and 2-3 years’ experience in administrative roles, with strong organizational skills and proficiency in Microsoft Office. A competitive remuneration package and virtual hiring process are offered.

Benefits

Competitive remuneration package

Two free certification vouchers per year

Continuous personal and professional development

Qualifications

• 2-3 years of experience in administrative roles or PM positions.
• Experience with data entry, record keeping, and file management.
• Excellent command of the English language (C2 level certification desired).
• Adaptability to changing priorities and deadlines.

Responsibilities

• Assist in arrangements for beta testing initiatives.
• Help with department team meeting coordination.
• Coordinate product management team’s travel and event bookings.
• Audit and maintain up-to-date logs/trackers.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Proficiency in Microsoft Office

Education

Bachelor’s degree in business administration or equivalent

Job description

Duties and responsibilities

• Administration and coordination of beta testing initiatives: Assist in arrangements for focus groups, surveys, e.g. managing invitations and tracking responses etc.; Tracking and coordination of test results; Ensure correct paperwork e.g., NDAs are in order; Managing the betatesting inbox
• Meeting coordination: Help with department team meeting coordination; Prepare meeting notes, distribute documentation to keep team members informed; Task progress tracking/follow up
• Coordination of product management team’s travel, purchase and event booking requirements: Administering PC Supply and other central systems
• General product management administration: Audit and maintain up to date logs/trackers

Minimum required skills and qualifications:

• Bachelor’s degree in business administration or equivalent.
• 2-3 years of experience in administrative roles or PM positions is a must.
• Experience with data entry, record keeping, and file management is a must.
• Proficiency in office management software such as Microsoft Office Suite (Teams, SharePoint Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in handling administrative duties.
• Ability to work independently with minimal supervision and as part of a team.
• Adaptability and flexibility to handle changing priorities and deadlines.
• Familiarity with office procedures and protocols, including handling confidential information and maintaining confidentiality.
• Excellent command of the English language (native-like or C2 level certification desired, LanguageCert C2 LTE or C2 IESOL certificate would be a plus)
• Excellent interpersonal, verbal, and written communication skills
• Well organized, self-driven, flexible and able to work in a high-volume, fast-paced, and deadline-driven environment
• Advanced computer literacy is required. ECDL Advance level certification would be considered a plus

What we offer:

• Competitive remuneration package
• Work in an international, dynamic and fun atmosphere
• Two free vouchers for all certifications from PeopleCert's Portfolio per year for all employees
• Huge learning experience in using best practices and global environment
• Constant personal and professional development
• 100% Virtual Hiring Process

If you want to become a member of our international, dynamic and agile team that creates world leading software products, then we should certainly like to hear from you!

About PeopleCert

PeopleCert is a global leader in assessment and certification of professional skills, partnering with multi-national organizations and government bodies for the development & delivery of standardized exams. Delivering exams across 200 countries and in 25 languages over its state-of-the-art assessment technology, PeopleCert enables professionals to boost their careers and realize their life ambitions.

Quality, Innovation, Passion, Integrity are the core values which guide everything we do.

Our offices in UK, Greece, and Cyprus boast a culture of diversity, where everyone is different, yet everyone fits in. All of us at PeopleCert are committed to the reflection of the diversity and inclusion of our customers and the communities in which we do business.

Working on Home Office (HO) Secure English Language Tests (SELTs)

Any person who is engaged by PeopleCert to work on the SELT service must undergo a Background Check (the results of which must be acceptable to PeopleCert and the HO) prior to commencing their SELT duties. All SELT personnel will be required to complete a declaration where the existence of any criminal record and/or bankruptcy must be declared.

If working on the SELT service in the UK, background checks will include:

• A basic or enhanced Disclosure Barring Service (DBS) check
• Right to Work in the UK check (including nationality, identity and place of residence)
• HO security check (Baseline Personnel Security Standard (BPSS) or Counter Terrorist Check (CTC))
• Financial background check
• Employment reference check.

If working on the SELT service anywhere in the world (outside of the UK) personnel will undergo background checks that are equivalent to those stated for the UK.

In addition, if personnel are required to speak to SELT candidates they must be appropriately skilled in English language and, where SELT services are provided anywhere in the world (outside of the UK), the official language of the relevant country.

All applications will be treated with strict confidentiality.