Product File Specialist II

Sonepar Canada, Inc.; Northern (KY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Parental leave

401(k) retirement savings with company

Professional development programs

Shareholder opportunity

Disability (short & long-term)

Life insurance for dependents

Wellness program

Gym reimbursement

Employee Assistance Program (EAP)

Job summary

Sonepar Management Group (SMG) is seeking a Product File Specialist to drive the accuracy and governance of product master data across ERP systems for Sonepar operating companies in the US.

The role partners with Purchasing, Pricing, Supply Chain, and Digital teams to ensure high-quality data for sales, procurement, and digital commerce initiatives. You will mentor teammates and support enterprise data standards while enabling digital transformation.

Qualifications

• Three to five years of experience in wholesale electrical distribution, industrial distribution, supply chain, product data management, or related field.
• Experience with ERP systems, PIM platforms, and/or B2B/B2C eCommerce.
• Ability to analyze and improve large-scale product data sets with high accuracy.
• Ability to collaborate across multiple business functions to support operational and commercial objectives.

Responsibilities

• Maintain the accuracy, completeness, and consistency of product master data across ERP platforms and related systems.
• Analyze and optimize product records, attributes, pricing, supplier information, and classifications.
• Collaborate with Purchasing and Pricing teams to ensure timely, accurate product information for sales growth and procurement.
• Conduct data quality audits and resolve discrepancies to maintain data integrity.
• Support product lifecycle activities including new product introductions and supplier changes.

Skills

ERP systems experience

PIM platforms

Data governance

Excel proficiency

Analytical skills

Cross-functional collaboration

Education

Bachelor’s degree in Business / Information Systems / IT / Engineering

Tools

ERP systems (e.g., SAP/Oracle)

PIM platforms

DDS data services

Job description

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Sonepar Management Group (SMG) supports our Sonepar brands (i.e. operating companies) in the US through a shared services model. These services include, but are not limited to: human resources, finance, digital enterprise, supply chain, vendor relations, marketing, legal, and communications. The SMG teams enable our brands to do business in their local regions while taking advantage of the scale and collective resources of a global enterprise.
SMG fosters an inclusive and supportive culture. We offer leadership and development programs to help you reach your career goals. Our associates share in our collective achievements, and we firmly believe that Sonepar is “Powered by Difference.” By driving technology and innovation, enabling paths to success, and caring about our people and their families, we have built a workplace where you can build a fulfilling career.

The Product File Specialistis a key member of Sonepar’s Product Data Management organization, reporting directly to the Regional Product File Manager. This role is responsible for driving the accuracy, integrity, governance, and consistency of product master data across assigned Sonepar Operating Companies (OpCos). The position oversees the maintenance of product attributes, supplier-published pricing updates, product classifications, and item-level data within Enterprise Resource Planning (ERP) systems to ensure reliable, high-quality product information across the organization.
As a subject matter expert in product data management, the Product File Specialist plays a critical role in maintaining alignment between internal product records and supplier/manufacturer data sources, including direct manufacturer feeds and third-party content providers such as IDEA/IDW, Trade Service, and Distributor Data Services (DDS). The position also serves as a technical resource and mentor to Product File Specialists while partnering closely with Sonepar’s Master Data Management (MDM), Purchasing, Pricing, Supply Chain, and Digital Commerce teams to support operational excellence, digital transformation, and enterprise data governance initiatives.

Location: Virtual, This role supports teams operating in the Eastern Time Zone and therefore requires regular work during Eastern Time business hours. This role requires residence in MD/NJ/NY/PA/VA with up to a 20% travel requirement.

Key Responsibilities

Product Data Management

• Maintain the accuracy, completeness, and consistency of product master data across ERP platforms and related business systems.
• Analyze, manage, and optimize product records, including attributes, specifications, pricing, supplier information, and product classifications.
• Collaborate with Operating Company Purchasing and Pricing teams to ensure timely and accurate product information that supports sales growth, procurement effectiveness, inventory optimization, and digital commerce initiatives.
• Conduct ongoing data quality audits and proactively identify, investigate, and resolve discrepancies to maintain the highest levels of data integrity.
• Support product lifecycle activities, including new product introductions, supplier changes, pricing updates, and product maintenance initiatives.

Data Synchronization & Process Management

• Execute and monitor product data synchronization processes established by the Regional Product File Manager.
• Ensure ERP product records remain aligned with supplier and manufacturer content managed through Sonepar’s Master Data Management (MDM) organization.
• Support enterprise data governance, standardization, and continuous improvement initiatives designed to enhance data quality, consistency, and operational efficiency.
• Partner with cross-functional stakeholders to identify opportunities for process improvements and best-practice adoption across operating companies.

Technical Leadership & Team Development

• Serve as a subject matter expert for product data management processes, ERP systems, product classifications, and data governance standards.
• Provide coaching, training, and technical guidance to Product File Specialists to ensure adherence to data management best practices.
• Support troubleshooting and resolution of complex product data issues while driving corrective and preventive actions.
• Foster knowledge sharing and professional development within the Product Data Management team.

Product Classification & Data Governance

• Maintain and optimize internal and external product classification structures to support accurate product categorization across systems and platforms.
• Ensure classification data effectively supports reporting, purchasing, inventory management, sales enablement, customer experience, and eCommerce initiatives.
• Collaborate with business stakeholders to enhance classification methodologies and strengthen enterprise-wide data governance standards.
• Monitor compliance with established product data standards and recommend improvements to support organizational objectives.

Required Qualifications

Experience

• Minimum of three to five (3-5) years of experience in wholesale electrical distribution, industrial distribution, supply chain operations, product data management, master data governance, or a related field.
• Proven experience working with ERP systems, Product Information Management (PIM) platforms, and/or B2B/B2C eCommerce environments.
• Demonstrated ability to analyze, maintain, and improve large-scale product data sets while ensuring exceptional levels of accuracy and consistency.
• Experience collaborating across multiple business functions to support operational, commercial, and customer-facing objectives.

Education

• Bachelor’s degree in Business, Information Systems, Information Technology, Engineering, or a related discipline.
• Equivalent combinations of education, training, and relevant experience may be considered.

Preferred Knowledge, Skills, and Abilities

• Working knowledge of electrical products, including product form, fit, and function.
• Strong analytical, organizational, and problem-solving capabilities with the ability to evaluate complex data and develop effective solutions.
• Demonstrated ability to manage multiple priorities, meet deadlines, and perform effectively in a fast-paced environment with limited supervision.
• Exceptional attention to detail and commitment to data accuracy, quality, and continuous improvement.
• Strong written, verbal, and interpersonal communication skills, with the ability to collaborate effectively across all levels of the organization.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.
• Ability to apply data analysis and critical thinking skills to support informed business decisions.
• Experience with product data standards, classification frameworks, supplier content syndication, and product content management solutions preferred.
• Knowledge of digital commerce platforms, data governance principles, and master data best practices is highly desirable.

Why Join Sonepar?

At Sonepar, high-quality data is fundamental to delivering exceptional customer experiences, driving operational excellence, and accelerating digital transformation. As a Senior Product File Specialist, you will play an integral role in ensuring the accuracy and integrity of the product information that powers our sales, supply chain, procurement, and eCommerce operations. You will have the opportunity to collaborate with talented professionals across the enterprise, influence critical data initiatives, and contribute directly to the continued growth and success of one of the world’s leading electrical distribution organizations.

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What We Offer You

We offer great family-friendly benefits to full-time associates:

• Paid time off
• Paid parental leave
• 401(k) retirement savings with company match
• Professional and personal development programs
• Opportunity to become a shareholder
• Employer-paid short- and long-term disability
• Employer-paid life insurance for spouse and dependents
• Robust wellness program
• Gym reimbursement
• Employee Assistance Program (EAP)

We’re proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email [e-mail] .