Product Development & Production Assistant – Home Textiles

Jobtailor; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in Philadelphia seeks a detail-oriented coordinator to manage vendor communications, sample tracking, and meeting prep. You will draft emails, organize samples, and support cross-functional teams in Design, Production, and Buying.

The role emphasizes strong organizational skills, multitasking, and proficiency with Microsoft Office and Tradestone to keep reports current and processes running smoothly.

Qualifications

• Strong organizational and time management abilities for multitasking in a fast-paced environment.
• Clear communication and analytical skills to collaborate with vendors and internal teams.
• Proactive problem-solving and attention to detail in sample tracking and reports.

Responsibilities

• Draft approval and amendment emails for Coordinator review before sending to vendors.
• Partner with the Coordinator to identify meeting agendas, gather samples, take notes, and follow up after meetings.
• Create and maintain style pages in Tradestone with suppliers.
• Prepare for seasonal product reviews and gather cost, T&A, and sample-tracking information in Tradestone.
• Track vendor sample send dates, including proto samples, finalization samples, and TOPs.
• Gather bulk production testing and PI sheets.
• Manage customs line review with Compliance.
• Prepare for TOP meetings by gathering samples and setting up.
• Organize and maintain seasonal product picture packs.
• Manage WIP reports.
• Organize and check weekly packages.
• Draft and send seasonal emails to vendors for new briefs and sample requests for assigned categories.
• Follow up with vendors to ensure systems are updated accurately and on time.
• Keep sample reports current and manage development samples.
• Manage incoming and outgoing packages.
• Communicate professionally by email and in person with Design, Production, and Buying team members.

Skills

Organizational Skills

Time Management

Communication Skills

Analytical Skills

Multitasking

Attention To Detail

Problem-Solving Skills

Tools

Tradestone

Microsoft Office

Outlook

Job description

• Draft approval and amendment emails for Coordinator review before sending to vendors
• Partner with the Coordinator to identify meeting agendas, gather samples, take notes, and follow up after meetings
• Create and maintain style pages in Tradestone with suppliers
• Prepare for seasonal product reviews and gather cost, T&A, and sample-tracking information in Tradestone
• Track vendor sample send dates, including proto samples, finalization samples, and TOPs
• Gather bulk production testing and PI sheets
• Manage customs line review with Compliance
• Prepare for TOP meetings by gathering samples and setting up
• Organize and maintain seasonal product picture packs
• Manage WIP reports
• Organize and check weekly packages
• Draft and send seasonal emails to vendors for new briefs and sample requests for assigned categories
• Follow up with vendors to ensure systems are updated accurately and on time
• Keep sample reports current and manage development samples
• Manage incoming and outgoing packages
• Communicate professionally by email and in person with Design, Production, and Buying team members

Requirements

• Strong organizational and time management skills with ability to multitask in a fast-paced environment
• Sound communication and analytical skills to effectively collaborate and communicate with vendors as well as Design, Buying, and Artist Collaboration Teams
• Ability to take direction, be proactive, and have strong problem-solving skills
• Proficient computer skills, including Microsoft Office and Outlook
• Attention to detail and strong memorization skills

Core Competencies

Demonstrates strong organizational and time management skills, with proficiency in Microsoft Office and Outlook. Capable of effective communication and collaboration with vendors and internal teams, while maintaining attention to detail in managing product samples and reports.

Highest-signal resume keywords

• Organizational Skills
• Time Management
• Communication Skills
• Proficient Computer Skills
• Problem-Solving Skills

ATS Optimization Keywords

Soft Skills

• Attention To Detail
• Analytical Skills
• Multitasking
• Proactive Approach
• Memorization Skills

Industry Keywords

• Vendor Management
• Sample Tracking
• Product Reviews
• Customs Line Review
• WIP Reports

Tools & Technologies

• Microsoft Office
• Outlook
• Tradestone