Product Development Coordinator

Club Kuma; Santa Monica (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Club Kuma in Santa Monica seeks a motivated Product Development Coordinator to support beauty projects from brief through sampling, approvals, and handoff to production. You’ll work closely with Sales, Project Managers, Creative and Technical teams, and vendors to keep programs moving on schedule, organize development documents, and prepare quotes, timelines, and specs.

This entry-level to junior role offers growth toward a Project Manager position as you gain experience in packaging design,

Qualifications

• 1-2 years of experience in product development or related role; beauty/consumer product experience considered a plus.
• Highly organized with strong attention to detail and follow-through.
• Strong communication skills: proactive, clear, and reliable.
• Comfortable coordinating with vendors, clients, and internal teams in a fast-paced setting.

Responsibilities

• Support Sales and Project Managers by gathering client requirements, organizing briefs, and preparing internal kickoff docs.
• Coordinate with domestic and international vendors on sourcing components, RFQs, and tracking samples.

Skills

Organized

Attention to detail

Communication

Vendor coordination

Project coordination

Packaging design interest

Problem solving

Tools

Microsoft Office

Excel

Netsuite

Job description

Club Kuma is looking for an organized and detail-oriented Product Development Coordinator to support the development of new beauty projects, from initial brief through sampling, approvals, and handoff to production. This is an entry-level to junior role with opportunity to grow into a Project Manager. You’ll work closely with Sales, Project Managers, our Creative and Technical teams, and vendors to keep new projects moving from concept to production-ready.

What You’ll Do

• Support Sales and Project Managers on new projects by gathering client requirements, organizing project briefs, and preparing internal kickoff documentation.
• Coordinate with domestic and international vendors on sourcing new components, requesting quotes (RFQs), and tracking development samples and prototypes.
• Track sample and prototype rounds, including revisions, client feedback, and approvals.
• Partner with Creative and Technical teams to communicate design specs, artwork, and decoration requirements to vendors.
• Prepare and maintain development documents such as timelines, status updates, meeting recaps, costing comparisons, and spec sheets.
• Help compile and organize quotes and cost breakdowns to support pricing and client proposals.
• Enter and maintain accurate project information in Netsuite, spreadsheets, and shared trackers.
• Prepare samples for client presentations and coordinate shipping of samples to clients and internal teams.
• Ensure complete, accurate project details (approved specs, artwork, standards) are documented for a smooth handoff to production.
• Maintain organized file structures, project folders, and documentation.
• Identify development delays, feasibility concerns, or open questions and flag them promptly.
• Support general project workflow improvements as you learn and grow in the role.

What You Bring

• 1-2 years of experience in product development or a related role (beauty or consumer product development experience is a plus).
• Highly organized with excellent attention to detail and follow-through.
• Strong communication skills: clear, proactive, and reliable.
• Comfortable working with vendors, clients, and internal teams in a fast-paced environment.
• Interest in packaging design, materials, and how products come to life; a good eye for detail in specs and artwork.
• Proficient with Microsoft Suite and Excel; experience with Netsuite is a plus (training available).
• Curious, eager to learn, and excited about eventually growing into a Project Manager role.
• Friendly, collaborative, and able to stay calm and solution-oriented when juggling multiple projects at different stages.

Why You’ll Love Working at Club Kuma

• Help bring innovative, design-forward packaging and turnkey projects to life for top emerging beauty brands.
• Partner with award-winning internal creative and technical teams who elevate every project.
• Be part of a small, collaborative, fast-growing company where your work has visible impact.
• Growth opportunity as the company scales.

Additional Information

• The Product Development Coordinator position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays.
• Compensation: $30-35 an hour, based on experience.

All your information will be kept confidential according to EEO guidelines.