Procurement & Vendor Relations Specialist

Southern Arkansas University; North Carolina; On-site; USD 42,000 - 62,000; Full time

Job summary

A university in North Carolina seeks an Administrative Specialist II at the Samarcand Training Academy. This role involves processing purchase requests and vendor payments while ensuring effective communication across various stakeholders. Strong detail orientation and collaboration skills are essential. Join our team to contribute to procurement activities in a supportive environment.

Qualifications

• Must work independently and as part of a team.
• Interactions with multiple stakeholders from government and private sectors.

Responsibilities

• Enter and process purchase requests for various goods.
• Compile inventory reports for procurement evaluation.
• Assist vendors with system registrations and payment inquiries.

Skills

Detail oriented

Strong communication skills

File management skills

Negotiation skills

Relationship-building skills

Job description

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This Administrative Specialist II is located at the Samarcand Training Academy in Jackson Springs, NC (Moore County).

Specific responsibilities related to procurement and receiving include:
• Entering and processing purchase requests, including emergency and pressing needs acquisitions for state term contract items, janitorial supplies, food service needs, building materials, furniture, propane, fuel and various other goods and service needs in the North Carolina E-Procurement System.
• Understanding the purchasing thresholds for direct pays, p-cards, small, informal, formal and IT purchases.
• Processing receipt items in the e-procurement system appropriately to the matching purchase order and processing the invoice for payment accordingly. Vendor payment will be processed by protocols in the invoice management system through direct payments within an acceptable timeframe.
• Compiling inventory reports to assist with evaluating procurement needs.
• Assisting vendors with system registrations, quotes, invoice and payment inquires.
• Completing procurement card and WEX card reconciliations within established guidelines.
• Properly handling incoming payments received from the established student invoicing system.

The employee in this position is expected to be detail oriented, work independently as well as in a team environment, and possess strong file managements skills. Additionally, this employee is expected to possess strong communication and collaboration skills. The position involves interacting with multiple stakeholders from government agencies and private industry. The applicant must have effective communication, negotiation, and relationship-building skills to facilitate work across these different sectors and show professionalism.