Procurement Specialist - Materials Management

loganhealth; Kalispell (MT); On-site; USD 55,000 - 75,000; Full time

Job summary

Logan Health, located in Kalispell, MT, seeks a procurement specialist to promote efficient operations through timely processing of purchase requests. The role supports cost containment, vendor communication, and MMIS data usage.

You will collaborate with end users and finance to ensure accurate purchases and timely invoicing. The ideal candidate has healthcare purchasing experience, strong math and organizational skills, and a commitment to confidentiality and teamwork.

Qualifications

• Post high school education or vocational training in healthcare preferred.
• Minimum of three (3) years' purchasing experience preferred, preferably in a healthcare setting.
• Mathematical skills for pricing and percentage changes.
• Proficiency with Microsoft Office and ability to learn other software.
• Knowledge of medical products and commodities preferred.
• Ability to work in a team and maintain confidentiality.
• Excellent communication and organizational skills.

Responsibilities

• Coordinates with stakeholders to set minimum and maximum stock levels using MMIS data.
• Promotes GPO contracts and obtains competitive quotes when needed.
• Resolves purchase requests with cost-effective product selections.
• Communicates delays or substitutions to end user departments.
• Creates purchase orders and places orders with vendors per procedures.
• Supports supply chain requests and purchases for assigned areas.
• Works with Finance to resolve invoice discrepancies and monitor accruals.

Skills

Vendor communication

Cost containment

Organization

Attention to detail

Critical thinking

Confidentiality

Written and verbal communication

Education

Post high school education or vocational training in healthcare

Tools

Microsoft Office Suite

MMIS

Job description

This position promotes the efficient operations through timely processing of purchase requests as applicable to assigned area(s). Assists in cost containment measures through utilization of prudent purchasing philosophies, effective communication with vendors/organizational departments, and the Materials Management Information System (MMIS). Supports the organization in fulfilling the mission, vision, and values of Logan Health.

Our Mission : Quality, compassionate care for all.

Our Vision : Reimagine health care through connection, service and innovation.

Our Core Values : Be Kind | Trust and Be Trusted | Work Together | Strive for Excellence.

Qualifications

• Post high school education or vocational training in healthcare preferred. Other combinations of education and experience may be considered.
• Minimum of three (3) years' purchasing experience preferred, preferably in a healthcare setting.
• Possess mathematical skills to include: adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, fractions, decimals, and calculate percentage changes in price increases/decreases required.
• Possess and maintain computer skills to include working knowledge of Microsoft Office Suite and ability to learn other software as needed.
• Knowledge of medical products and commodities preferred.
• Promotes excellence through setting high standards and providing high quality outcomes.
• Ability to act with integrity, kindness, and exhibit empathy.
• Excellent organizational skills, detail-oriented, a self-starter, possess critical thinking skills and be able to set priorities and function as part of a team as well as independently.
• Commitment to working in a team environment and maintaining confidentiality as needed.
• Excellent verbal and written communication skills including the ability to communicate effectively with various audiences.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Job Specific Duties

• Coordinates with appropriate stakeholders to effectively set minimum and maximum levels for stock items. Utilizes MMIS data to support and ensure optimal on hand quantities.
• Promotes Group Purchasing Organization (GPO) contracts where available and applicable. Obtains competitive quotes for goods and services in the absence of GPO contracts.
• Researches purchase requests to ensure appropriate and cost effective products. Works with end users to facilitate product selection.
• Follows up on vendor back orders and effectively communicates to end user departments any delays/product substitutions.
• Creates purchase orders and places orders with vendors per department procedure and protocol.
• Facilitates Item Request Template creation/management with end users and coordinates supply chain requests and purchases as applicable to assigned area(s).
• Works with Finance to resolve invoice discrepancies.
• Actively reviews and updates Accrual Aging Report as applicable to assigned area(s).
• Coordinates with vendors and appropriate stakeholders in the process for returning damaged or unwanted products and creates applicable Return type Purchase Order(s) in the MMIS.
• Maintains awareness and tracks short-term and long-term purchasing trends to improve supply chain efficiencies.
• Tracks and reports all savings/cost avoidance achieved per department protocol.
• As applicable to OR supply area(s); actively present and performs inventory counts for the creation of supply orders, creates STAT orders as needed, coordinates with OR staff, providers, etc. on the clinical efficacy of any alternate products, etc.

The above essential functions are representative of major duties of positions in this job classification. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned similar to the above consistent with knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Maintains regular and consistent attendance as scheduled by department leadership.

Shift

Day Shift - 8 Hours (United States of America)

Schedule

Logan Health operates 24 hours per day, seven days per week. Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed.

Notice of Pre-Employment Screening Requirements

• Criminal background check
• Reference checks
• Drug Screening
• Health and Immunizations Screening
• Physical Demand Review/Screening

Equal Opportunity Employer Logan Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability or any othe