Procurement Specialist — Impactful Nonprofit, 34-Hour Week

Great-Lakes-Community-Action-Partnership; Fremont (OH); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

34-hour week

Health insurance

403(b) plan

Paid time off

Paid holidays

Professional development

Job summary

Great Lakes Community Action Partnership (GLCAP) is seeking a Purchasing Specialist to coordinate procurement, manage vendor relationships, and ensure compliance with funding requirements. The role supports sourcing, bids, contracts, documentation, and cost-control initiatives in a non-profit setting.

The position requires an associate degree in accounting, business, or related field and at least three years of procurement experience.

Qualifications

• Associate degree in accounting, business or related field.
• Three years of progressively responsible experience in purchasing or procurement.
• CPPB/CPPO/CPSM or equivalent certification a plus.

Responsibilities

• Coordinate the procurement of supplies, equipment, materials, and services for all departments, including obtaining price quotations, bids, and proposals in accordance with agency procurement procedures and Uniform Guidance.
• Review purchase requests for cost effectiveness and identify alternative products, vendors, or purchasing methods that provide greater value to the organization.
• Prepare and process purchase orders and procurement documentation; monitor order status; reconcile purchase orders, invoices, and receiving documentation; and resolve discrepancies with vendors and departments.
• Develop and maintain current pricing information, pricing guides, approved product lists, and preferred vendor directories, including negotiated, contract, and preferred vendor pricing, to support consistent and cost-effective purchasing.
• Research, evaluate, and maintain relationships with vendors based on pricing, quality, service, delivery timelines, reliability, and contractual requirements.
• Provide guidance and technical assistance to department staff regarding purchasing procedures, approved vendors, procurement requirements, pricing resources, and purchasing recommendations.
• Analyze purchasing trends and spending patterns, generate purchasing reports, identify opportunities for strategic sourcing, standardization, volume discounts, and cost savings, and collaborate with department managers to forecast future purchasing needs.
• Coordinate with accounting for the maintenance of procurement files, vendor records, contracts, certificates of insurance, W-9 forms, and related documentation in accordance with record retention requirements.

Skills

Vendor management

Procurement experience

Contract administration

Financial analysis

Education

Associate degree in accounting / business / related field

Job description

Great Lakes Community Action Partnership (GLCAP) is seeking a Purchasing Specialist to coordinate procurement, manage vendor relationships, and ensure compliance with funding requirements. The role supports sourcing, bids, contracts, documentation, and cost-control initiatives in a non-profit setting.

The position requires an associate degree in accounting, business, or related field and at least three years of procurement experience.